In the case of ongoing PDPs and IRTs, staff always contact the ALAC/At-Large representatives to such PDPs to ask if they have anything to report or discuss. It is incumbent on those representatives to take up the mantel to explain and discuss the work of their WGs with CPWG or OFBWG, as the work is being undertaken and not near the end of a PDP or when a report has gone out for public comment. In the event circumstances do not permit that during scheduled CPWG or OFBWG calls, then some other arrangements could be contemplated. 

But, the reality is we are all volunteers so we may not always have the benefit of such briefings or discussions on a timely basis or with the highest possible clarity.

Kind regards,
Justine



On Thu, 4 Dec 2025 at 19:02, DANIEL NANGHAKA via CPWG <cpwg@icann.org> wrote:

Dear Avri and CPWG colleagues,

Thank you, Avri, for raising this so clearly. I agree that we are often engaging too late in the learning process—by the time we reach drafting, we are still absorbing the issues rather than refining positions. This makes it difficult to produce crisp, actionable comments within the available time.

One practical step may be to introduce a lightweight “learning phase” earlier in the PDP lifecycle, where short briefings or curated materials are shared before formal drafting begins. This could also help identify and line up potential reviewers in advance, rather than during the public comment window when time is already constrained.

While scheduling will remain a challenge, having even a modest structure around early understanding could significantly strengthen the quality and confidence of our final submissions. I believe this is worth exploring as part of improving our internal process.

Kind regards,
Daniel


ᐧ

On Wed, 3 Dec 2025 at 22:32, avri doria via CPWG <cpwg@icann.org> wrote:

Hi,

Good points, We really should have been educated before we ever get to the comment. 

Not sure how we fit it all in, but worth thinking about. In some sense if we are following the PDPs, than by the time the PDP ends and is prepping the final report, we should be in learning mode. Figuring out how to schedule that is hard.  It also may mean lining up review teams earlier, before the review is posted.

thanks

avri


On 12/3/2025 14:10, Eunice Alejandra Pérez Coello via CPWG wrote:
Thank you, Alan, for your observations. I find your recommendation very helpful in improving how we structure our presentations and analyses within the CPWG. I agree that, whenever possible, having a clearer distinction between background explanation and the formulation of our proposed comments can support greater clarity and make our final positions more actionable for ICANN.

At the same time, I also recognize that depending on the type of Public Comment, some consultations naturally require more technical context in order to appropriately assess the elements being requested. Still, your suggestion is very valuable for strengthening our methodological consistency, and I will definitely keep it in mind for future drafting efforts.

Thank you again for your contribution and for encouraging us to continually improve our process.

Eunice

El mié, 3 dic 2025 a las 9:33, Alan Greenberg via CPWG (<cpwg@icann.org>) escribió:
I see a pattern with how we are handling things that is leading to the lack of clarity in proposed statements and in fact the inability to proceed with some comments.

Specifically, I see a very significant blurring of the need to provide a tutorial on the subject matter to ensure that the CPWG understands the issues, and the formulation of the comments to be presented.

Going forward, I would suggest that these two "sections" of the analysis be more CLEARLY
 delineated in what is being presented. This would allow actual comments being made to be clear and concise, and thus actionable by the target audience.

Alan
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