Please find below the notes / action items from today's DT meeting. Note that the next meeting has been scheduled for Monday 21 July at 13.00 UTC (call details will be sent separately). As soon as we have the wiki page set up, we'll also post the notes as well as the other documents that were circulated there.
Notes / Action Items 14/7:
Jonathan to reach out to CSG to confirm representative
Objective of the DT
- Initial draft of charter was developed prior to establishment of coordination committee as well as work being undertaken by the parameter and protocol groups - this needs to be considered in the context of the reviewing / revising the draft
- Coordination committee set up to manage / oversee the development of proposals - actual proposal development takes place at community level, such as in the foreseen CWG
- Some groups may also want to provide input through different mechanisms, in addition to the CWG
- Community members on coordination committee will determine how input is received / managed so through that mechanism the different groups involved will be able to determine how input is managed / gathered / provided
Draft Charter
- Start new draft, reflecting current reality. Focus on naming side of IANA functions as numbers and protocols side are already being addressed separately.
- Check whether protocol / number groups have a charter that may serve as a model / starting point
- Need to focus on setting out the work of the CWG, not actually do the work
- Charter should ideally articulate that a concrete output should be produced such as a proposal for transition - which would then need to be approved by each of the participating organizations prior to submission to the coordination committee. However, recommendations for partial (provisional or incomplete) solutions may also need to be allowed (along the way) - so this should not be precluded. Charter would also need to be clear what happens with recommendations that are only adopted by one/some but not all of the participating organizations - can these be put forward (on individual title of SO/AC), or not?
- Include heading on relationship with coordination committee in proposed charter
- Enable requests / questions from coordination committee - consider inviting reps on the coordination committee to participate in CWG
- Review which items from charter can be re-used such as administrative sections
Next Steps
- Who holds pen?
- Next meeting (how frequently, when) - proposal is to meet weekly (same slot - Mondays at 13.00 UTC)
- Objective to have charter agreed so that CWG could have its first meeting in LA during the next ICANN meeting or even sooner, if possible. Aim to finalize charter within next 30 days to be able to put forward at least a draft to the different SO/ACs to start initiating process to adopt charter and form WG.
- Staff to develop draft timetable for next steps (factor in approval by chartering organizations). Also factor in any coordination committee milestone dates, if/when available.
- Staff to prepare charter template - provide headings for main sections, including some of the sections from the draft template that may still be relevant (mission, scope, membership, etc.)
- Next meeting scheduled for Monday 21 July at 13.00 UTC.