Dear all, The notes, recordings and transcripts for the CWG IANA Meeting # 61 on 9 July 2015 will be available here: https://community.icann.org/pages/viewpage.action?pageId=53782830 Kind regards, Brenda Action Items Action item: Client committee to scope the work concerning IPR based on CWG-Stewardship discussion and will ask for an indication from Sidley on hours/ budget involved to undertake this work. Client committee to instruct Sidley to talk to ICANN legal to obtain further insight and background to the IPR issue (possibly with involvement of other members of the CWG) - also consider involving other communities. Action item: Client committee to ask Sidley to develop matrix to identify bylaw changes, identify which ones they would suggest they would draft on CWG behalf, which ones are drafted by CCWG that need to be signed off by CWG and which ones are being prepared by CCWG that have no direct relationship to CWG's work. Future work on bylaw drafting does need to be co-ordinated with CCWG to not introduce additional complexities. Action item: Circulate charter in view of reviewing possible scope / role of CWG in implementation (charter may not be explicit but certain areas may allow for this kind of activity). Notes Notes 9/7 - CWG-Stewardship meeting #61 1. Opening Remarks * Final proposal has been submitted to ICG, but some items to be covered off during this call * No feedback received yet from the ICG, apart from question in relation to IPR 2. Update from Client Committee * Client committee met briefly prior to this meeting, preceded by an informal meeting of the members of the client committee yesterday * Ongoing concern with regard to prudent use of legal resources and manage cost effectively. Chairs of CWG, CCWG, ICANN legal and finance met to discuss how to effectively manage resources and costs. Proposal to include legal fees in the remit of the client committee, in conjunction with ICANN staff. No questions or objections raised to this approach. * Main points discussed during today's meeting were: 1) IANA Trademark / IPR - request was received from the ICG to provide an update with the chairs did confirming that CWG-Stewardship is silent on what to do with IANA trademark. ICANN Board also provided input to ICG on this topic (see <http://mm.ianacg.org/pipermail/internal-cg_ianacg.org/2015-July/000814.html> http://mm.ianacg.org/pipermail/internal-cg_ianacg.org/2015-July/000814.html). CWG-Stewardship to determine whether or not it should take a position on this issue. Two options - remain silent (maintain status quo, and rely on commitment from from ICANN Board) or ask Sidley for expert input to evaluate what the options are from the CWG-Stewardship's point of view. Other communities have indicated their preference to move it to IETF trust - based on conversations with IANAPLAN and CRISP, those groups have indicated that they are not planning to make any changes to their proposal, unless CWG-Stewardship would come forward with input that would conflict with their proposed approach. Should this be handled by Sidley or ICANN legal team, also taking into account desire to be prudent with regards to costs? Would first need to confirm with other communities if they would be comfortable with the ICANN legal team - if not, it would not make any sense to approach ICANN legal (who might also engage external expertise to address this issue). Other communities have also indicated willingness to share information concerning the legal advice that they have obtained. Likely that ICANN Legal input would be similar to the response provided by the ICANN Board, which is likely not acceptable by the other communities. However, if this input is provided by an independent party, such as Sidley, it might be received differently. Need to distinguish between advice on trademark law and insight into ICANN's position, where the former is what is likely needed as latter is already known. ICG would likely move forward with proposal to move trademark to a trust (IETF) unless the other communities indicate that this would not be acceptable. A non-decision is not desirable - as such CWG should get expert advice to base its position on whether it s in agreement with the current proposal or whether an alternative proposal is preferred. Sidley could be asked to conduct a stress-test approach; what risks exists with each approach from a CWG-Stewardship perspective. Evaluate these in view of ICANN's position and the proposal from the other communities to determine what is optimal and/or acceptable. As a point of information, there are 3 trademarks involved: (i) "Internet Assigned Numbers Authority," (ii) "IANA" and (iii) the IANA Logo, which consists of IANA in stylized letters plus Internet Assigned Numbers Authority. Action item: Client committee to scope the work concerning IPR based on CWG-Stewardship discussion and will ask for an indication from Sidley on hours/ budget involved to undertake this work. Client committee to instruct Sidley to talk to ICANN legal to obtain further insight and background to the IPR issue (possibly with involvement of other members of the CWG) - also consider involving other communities. * 2) How to deal with Bylaws? CCWG will be proposing changes to the bylaws - CWG will need to determine whether these meet our requirements. Furthermore, there are ICANN Bylaw changes required that follow from CWG-Stewardship recommendations (e.g. PTI), does it make sense to instruct Sidley directly to work with the CWG-Stewardship on those ICANN bylaw changes that follow directly from the CWG-Stewardship proposal? Sidley could develop a matrix of new ICANN bylaws / changes to the ICANN bylaws required, identifying which bylaws are needed and who would be responsible for which. If CWG-Stewardship would consider using ICANN legal, it would need to confirm whether that would create cost savings or the work would be outsourced at a similar cost as Sidley. Consider asking Sidley to scope out the work related to bylaws and identify which areas are covered / addressed by CCWG and which ones may need to be addressed by CWG. Eventual bylaw drafting will need to involve ICANN legal/ICANN's external counsel to be able to advice the Board as well as CWG-Stewardship external counsel to provide input on whether proposed changes meet the intent of the CWG-Stewardship proposal. Does ICG require bylaw changes prior to submission to NTIA - not necessarily, but CWG-Stewardship is dependent on the proposal from the CCWG which will include bylaw details. Ensure consistency with approach taken by CCWG with regards to bylaw drafting and not introduce additional complexities. Action item: Client committee to ask Sidley to develop matrix to identify bylaw changes, identify which ones they would suggest they would draft on CWG behalf, which ones are drafted by CCWG that need to be signed off by CWG and which ones are being prepared by CCWG that have no direct relationship to CWG's work. Future work on bylaw drafting does need to be co-ordinated with CCWG to not introduce additional complexities. 3. Future work for CWG-Stewardship * CWG may need to respond to future queries of ICG * Monitor the work of the CCWG, including possible early warning if need be. Lise is planning to attend CCWG F2F meetings in Paris to ensure ongoing co-ordination and co-operation. * SLEs - work is ongoing. Sub-team is meeting later today - this group is tasked to draft specifications which will then be submitted to full SLE-team. A project plan is expected to be developed following agreement on specifications. 4. Role of CWG-Stewardship in Implementation and Charter remit * At some point need to be clear what role, if any, the CWG would play in implementation. See for example GNSO environment in which a chartering organization directs the creation of an implementation review team. Action item: Circulate charter in view of reviewing possible scope / role of CWG in implementation (charter may not be explicit but certain areas may allow for this kind of activity). 5. AOB * Future meeting schedule: schedule placeholder meeting for every two weeks which then may be cancelled with 48 hours notice if it is determined that the meeting is not needed. Continue with rotating schedule on Thursdays (alternating between 11.00 and 17.00 UTC) 6. Closing Remarks