Grace - I would find it helpful, and perhaps others as well, were you to always include the UTC time of the meeting in the subject line of the invitation email as many of us travel so we need to double check that out calendars are making the proper adjustments. Thanks Allan From: cwg-stewardship-bounces@icann.org [mailto:cwg-stewardship-bounces@icann.org] On Behalf Of Grace Abuhamad Sent: October-20-14 4:19 PM To: Gomes, Chuck; cwg-stewardship@icann.org Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November Hi Chuck, Yes, that is correct (since this week's meeting is at 13:00UTC on Wednesday). We will confirm this on the call this week. From: <Gomes>, Chuck <cgomes@verisign.com<mailto:cgomes@verisign.com>> Date: Monday, October 20, 2014 3:16 PM To: Grace Abuhamad <grace.abuhamad@icann.org<mailto:grace.abuhamad@icann.org>>, "cwg-stewardship@icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship@icann.org<mailto:cwg-stewardship@icann.org>> Subject: RE: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November Thanks Grace. Is it correct to assume that the teleconference call on Thursday, October 30th will be at 10:00 UTC? Chuck From: cwg-stewardship-bounces@icann.org<mailto:cwg-stewardship-bounces@icann.org> [mailto:cwg-stewardship-bounces@icann.org] On Behalf Of Grace Abuhamad Sent: Monday, October 20, 2014 2:20 PM To: cwg-stewardship@icann.org<mailto:cwg-stewardship@icann.org> Subject: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November Hi all, A few scheduling updates: Regular Meetings: We have a very large and geographically diverse CWG. Going forward, we'll have regular weekly 2h calls on Thursdays. To cover all the timezones, I'd like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for our participants in the Americas, but more reasonable for the majority of our group based in Europe, Africa, and Asia. As always, calls will be recorded and transcribed. Face-to-face Meeting: In addition, at the request of the Chairs, ICANN has offered to support a 2-day face-to-face meeting in Amsterdam on 19-20 November 2014. ICANN will offer travel support to the 19 CWG members only<https://community.icann.org/x/1QrxAg>, but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense). The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed. In order for ICANN to plan for adequate space, please let me know by next Monday (27 October 2014) whether or not you plan to attend the CWG F2F meeting in Amsterdam. For members seeking travel support, please note that, the meeting will be consistent with ICANN's Community Travel Support Guidelines<http://www.icann.org/en/news/in-focus/travel-support>: travel needs to be arranged by ICANN; ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare; hotel room and tax must be booked directly by ICANN in accordance with the authorized arrival and departure dates for each supported traveler. Please let me know if you have any questions, Grace Grace Abuhamad Public Policy Manager ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638

"Gomes, Chuck" writes:

Thanks Grace. Is it correct to assume that the teleconference call on Thursday, October 30th will be at 10:00 UTC?

So the announced call: The 3rd meeting of the CWG is scheduled for Wednesday 22 October 2014 from 13:00-15:00 UTC. is an exeption on the Thursday rule or just a mistake and 23th October was meant? jaap

"Gomes, Chuck" writes:

I am sure that Grace or Marika will clarify this but my understanding is that the Wednesday call this week was scheduled before the biweekly Thursday meetings were decided and this week's call will still be on Wednesday to minimize confusion.

I'm all for minimizing confusion, so that's why I asked for the clarification. What you say here makes sense. Thanks! jaap

Chuck. That's correct. Jonathan On 20 Oct 2014 22:38, "Gomes, Chuck" <cgomes@verisign.com> wrote:

Jaap,

I am sure that Grace or Marika will clarify this but my understanding is that the Wednesday call this week was scheduled before the biweekly Thursday meetings were decided and this week's call will still be on Wednesday to minimize confusion.

Chuck

-----Original Message----- From: Jaap Akkerhuis [mailto:jaap@bela.nlnetlabs.nl] Sent: Monday, October 20, 2014 5:32 PM To: Gomes, Chuck Cc: Grace Abuhamad; cwg-stewardship@icann.org Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

"Gomes, Chuck" writes:

...

Thanks Grace. Is it correct to assume that the teleconference call on

Thursday, October 30th will be at 10:00 UTC?

So the announced call:

The 3rd meeting of the CWG is scheduled for Wednesday 22 October 2014 from 13:00-15:00 UTC.

is an exeption on the Thursday rule or just a mistake and 23th October was meant?

jaap _______________________________________________ CWG-Stewardship mailing list CWG-Stewardship@icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship

Greg, Wait until we switch from daylight savings time to standard time! Oh well. I will deal with it. Chuck (from the US west coast) Sent via the Samsung GALAXY S® 5, an AT&T 4G LTE smartphone -------- Original message -------- From: Greg Shatan Date:10/20/2014 4:30 PM (GMT-05:00) To: Grace Abuhamad Cc: cwg-stewardship@icann.org Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November Grace: Thanks for your email. I can't say I'm a big fan of 6 am conference calls (10:00 UTC in New York), but this is probably worse for our West Coast participants, for whom the calls will be at 3 am and 6 am. (I note that 3 of the GNSO/CSG "participants" are on the West Coast.) I do appreciate that North Americans appear to be in a minority among the members (for a change), so I guess it is our turn to bear more of the inconvenient call times. Slightly later call times would be preferable for me (I can't speak for the West Coast, but I assume having one call during (my idea of) normal waking hours would be probably be an improvement for them.) Greg Shatan On Mon, Oct 20, 2014 at 2:19 PM, Grace Abuhamad <grace.abuhamad@icann.org<mailto:grace.abuhamad@icann.org>> wrote: Hi all, A few scheduling updates: Regular Meetings: We have a very large and geographically diverse CWG. Going forward, we'll have regular weekly 2h calls on Thursdays. To cover all the timezones, I'd like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for our participants in the Americas, but more reasonable for the majority of our group based in Europe, Africa, and Asia. As always, calls will be recorded and transcribed. Face-to-face Meeting: In addition, at the request of the Chairs, ICANN has offered to support a 2-day face-to-face meeting in Amsterdam on 19-20 November 2014. ICANN will offer travel support to the 19 CWG members only<https://community.icann.org/x/1QrxAg>, but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense). The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed. In order for ICANN to plan for adequate space, please let me know by next Monday (27 October 2014) whether or not you plan to attend the CWG F2F meeting in Amsterdam. For members seeking travel support, please note that, the meeting will be consistent with ICANN’s Community Travel Support Guidelines<http://www.icann.org/en/news/in-focus/travel-support>: travel needs to be arranged by ICANN; ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare; hotel room and tax must be booked directly by ICANN in accordance with the authorized arrival and departure dates for each supported traveler. Please let me know if you have any questions, Grace Grace Abuhamad Public Policy Manager ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545<tel:%2B1%20202%20249%207545> | Mobile: +1 310 200 7638<tel:%2B1%20310%20200%207638> _______________________________________________ CWG-Stewardship mailing list CWG-Stewardship@icann.org<mailto:CWG-Stewardship@icann.org> https://mm.icann.org/mailman/listinfo/cwg-stewardship

+1 to this. I am checking the venue visa requirement plus the short time period and wondering how easy it will be to get visa ASAP. Nevertheless will give it a try. Cheers! On Mon, Oct 20, 2014 at 8:11 PM, Fouad Bajwa <fouadbajwa@gmail.com> wrote:

One thing that is insensitive is the venue of an Amsterdam f2f meeting. There is no indication of diversity and distribution of the 19 members to be allowed. We developing country people cannot just fly into EU countries like our US and EU colleagues. The f2f meetings should have taken place in countries like Dubai, Turkey etc, where visa acquisition is much easier.

On Monday, 20 October 2014, Grace Abuhamad <grace.abuhamad@icann.org> wrote:

...

Hi all,

A few scheduling updates:

*Regular Meetings: * We have a very large and geographically diverse CWG. Going forward, we'll have regular weekly 2h calls on Thursdays. To cover all the timezones, I'd like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for our participants in the Americas, but more reasonable for the majority of our group based in Europe, Africa, and Asia. As always, calls will be recorded and transcribed.

*Face-to-face Meeting*: In addition, at the request of the Chairs, ICANN has offered to support a 2-day *face-to-face meeting in Amsterdam on 19-20 November 2014*. ICANN will offer travel support to the 19 CWG members only <https://community.icann.org/x/1QrxAg>, but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense).

The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed.

In order for ICANN to plan for adequate space, please let me know by next Monday (27 October 2014) whether or not you plan to attend the CWG F2F meeting in Amsterdam.

For members seeking travel support, please note that, the meeting will be consistent with ICANN’s Community Travel Support Guidelines <http://www.icann.org/en/news/in-focus/travel-support>: travel needs to be arranged by ICANN; ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare; hotel room and tax must be booked directly by ICANN in accordance with the authorized arrival and departure dates for each supported traveler.

Please let me know if you have any questions, Grace

*Grace Abuhamad* Public Policy Manager

*ICANN | Internet Corporation for Assigned Names and Numbers*

801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638

-- Regards. -------------------------- Fouad Bajwa ICT4D and Internet Governance Advisor My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/ Follow my Tweets: http://twitter.com/fouadbajwa

_______________________________________________ CWG-Stewardship mailing list CWG-Stewardship@icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship

-- ------------------------------------------------------------------------ *Seun Ojedeji,Federal University Oye-Ekitiweb: http://www.fuoye.edu.ng <http://www.fuoye.edu.ng> Mobile: +2348035233535**alt email: <http://goog_1872880453>seun.ojedeji@fuoye.edu.ng <seun.ojedeji@fuoye.edu.ng>* The key to understanding is humility - my view !

Dear all, I understand your frustration about the visa procedures in the EU. It is sometimes very cumbersome and unfortunately too often varies from EU member state to another. I do believe though that the Netherlands is probably among the quicker EU MS to issue a visa to the Schengen area. I copy the Dutch GAC representative Thomas who I hope will be able to help us out to see that the applications are handled expeditiously. Best regards, Erik Lars Erik Forsberg Deputy Head of Unit [cid:image003.png@01CD8CEB.7A739210] European Commission DG CONNECT Unit D1 - International BU 25 4/70 B-1049 Brussels/Belgium +32 2 296 70 65 lars-erik.forsberg@ec.europa.eu<mailto:lars-erik.forsberg@ec.europa.eu> From: cwg-stewardship-bounces@icann.org [mailto:cwg-stewardship-bounces@icann.org] On Behalf Of Fouad Bajwa Sent: Tuesday, October 21, 2014 5:12 AM To: Grace Abuhamad Cc: cwg-stewardship@icann.org Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November One thing that is insensitive is the venue of an Amsterdam f2f meeting. There is no indication of diversity and distribution of the 19 members to be allowed. We developing country people cannot just fly into EU countries like our US and EU colleagues. The f2f meetings should have taken place in countries like Dubai, Turkey etc, where visa acquisition is much easier. On Monday, 20 October 2014, Grace Abuhamad <grace.abuhamad@icann.org<mailto:grace.abuhamad@icann.org>> wrote: Hi all, A few scheduling updates: Regular Meetings: We have a very large and geographically diverse CWG. Going forward, we'll have regular weekly 2h calls on Thursdays. To cover all the timezones, I'd like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for our participants in the Americas, but more reasonable for the majority of our group based in Europe, Africa, and Asia. As always, calls will be recorded and transcribed. Face-to-face Meeting: In addition, at the request of the Chairs, ICANN has offered to support a 2-day face-to-face meeting in Amsterdam on 19-20 November 2014. ICANN will offer travel support to the 19 CWG members only<https://community.icann.org/x/1QrxAg>, but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense). The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed. In order for ICANN to plan for adequate space, please let me know by next Monday (27 October 2014) whether or not you plan to attend the CWG F2F meeting in Amsterdam. For members seeking travel support, please note that, the meeting will be consistent with ICANN’s Community Travel Support Guidelines<http://www.icann.org/en/news/in-focus/travel-support>: travel needs to be arranged by ICANN; ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare; hotel room and tax must be booked directly by ICANN in accordance with the authorized arrival and departure dates for each supported traveler. Please let me know if you have any questions, Grace Grace Abuhamad Public Policy Manager ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 -- Regards. -------------------------- Fouad Bajwa ICT4D and Internet Governance Advisor My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/ Follow my Tweets: http://twitter.com/fouadbajwa

Hi, I guess we have been told who is boss around here. avri On 21-Oct-14 22:39, Tracy F. Hackshaw @ Google wrote:

+1 Fouad

This was discussed over and over in the Meeting Strategy Working Group sessions, documented, solutions promised and I am, frankly, shocked and disappointed to see this issue emerge yet in one of the first meetings where the Board-approved MSWG recommendations could have been taken on board by the planners as a demonstration of good faith.

Obtaining a visa to attend this meeting would be near impossible (and also frighteningly expensive) for many from developing nations, especially since an exorbitantly costly short stay (normally only for the duration of the visit) Schengen Visa is required.

To clarify, often Schengen visa applications are centralized to somewhat less accessible, but larger countries (in the case of the Caribbean, for example, it is a 3 week minimum process requiring couriering passports to and from Caracas, Venezuela for the Netherlands - and hence loss of ability to travel - for that entire period, and for those who are currently in Busan, well ... )

Remote participation is of course, appreciated (thank you), however for future CWG meetings on this issue where F2Fs might in fact be more productive, the planners should really seek to host in more "visa neutral" countries (Panama immediately springs to mind in the Americas) or at least those where visas are easier to obtain whether online or on arrival (see Istanbul, Turkey, for example)

------ Respectfully,

Tracy

Trinidad and Tobago

On Oct 21, 2014 4:08 AM, <Lars-Erik.Forsberg@ec.europa.eu> wrote:

...

Dear all,

I understand your frustration about the visa procedures in the EU. It is sometimes very cumbersome and unfortunately too often varies from EU member state to another. I do believe though that the Netherlands is probably among the quicker EU MS to issue a visa to the Schengen area. I copy the Dutch GAC representative Thomas who I hope will be able to help us out to see that the applications are handled expeditiously. Best regards,

Erik

*Lars Erik Forsberg*

Deputy Head of Unit

[image: cid:image003.png@01CD8CEB.7A739210]

*European Commission*

DG CONNECT

Unit D1 - International

BU 25 4/70

B-1049 Brussels/Belgium

+32 2 296 70 65

lars-erik.forsberg@ec.europa.eu

*From:* cwg-stewardship-bounces@icann.org [mailto: cwg-stewardship-bounces@icann.org] *On Behalf Of *Fouad Bajwa *Sent:* Tuesday, October 21, 2014 5:12 AM *To:* Grace Abuhamad *Cc:* cwg-stewardship@icann.org *Subject:* Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

One thing that is insensitive is the venue of an Amsterdam f2f meeting. There is no indication of diversity and distribution of the 19 members to be allowed. We developing country people cannot just fly into EU countries like our US and EU colleagues. The f2f meetings should have taken place in countries like Dubai, Turkey etc, where visa acquisition is much easier.

On Monday, 20 October 2014, Grace Abuhamad <grace.abuhamad@icann.org> wrote:

Hi all,

A few scheduling updates:

*Regular Meetings**: *

We have a very large and geographically diverse CWG. Going forward, we'll have regular weekly 2h calls on Thursdays. To cover all the timezones, I'd like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for our participants in the Americas, but more reasonable for the majority of our group based in Europe, Africa, and Asia. As always, calls will be recorded and transcribed.

*Face-to-face Meeting*:

In addition, at the request of the Chairs, ICANN has offered to support a 2-day *face-to-face meeting in Amsterdam on 19-20 November 2014*. ICANN will offer travel support to the 19 CWG members only <https://community.icann.org/x/1QrxAg>, but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense).

The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed.

In order for ICANN to plan for adequate space, please let me know by next Monday (27 October 2014) whether or not you plan to attend the CWG F2F meeting in Amsterdam.

For members seeking travel support, please note that, the meeting will be consistent with ICANN's Community Travel Support Guidelines <http://www.icann.org/en/news/in-focus/travel-support>: travel needs to be arranged by ICANN; ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare; hotel room and tax must be booked directly by ICANN in accordance with the authorized arrival and departure dates for each supported traveler.

Please let me know if you have any questions,

Grace

*Grace Abuhamad*

Public Policy Manager

*ICANN | Internet Corporation for Assigned Names and Numbers*

801 17th Street NW, Suite 400 | Washington, DC 20006

Direct: +1 202 249 7545 | Mobile: +1 310 200 7638

-- Regards. -------------------------- Fouad Bajwa ICT4D and Internet Governance Advisor My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/ Follow my Tweets: http://twitter.com/fouadbajwa

_______________________________________________ CWG-Stewardship mailing list CWG-Stewardship@icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship

_______________________________________________ CWG-Stewardship mailing list CWG-Stewardship@icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship

Waiting for the applications. Sent from my iPhone

On 21 Oct 2014, at 11:08 am, Lars-Erik.Forsberg@ec.europa.eu wrote:

Dear all, I understand your frustration about the visa procedures in the EU. It is sometimes very cumbersome and unfortunately too often varies from EU member state to another. I do believe though that the Netherlands is probably among the quicker EU MS to issue a visa to the Schengen area. I copy the Dutch GAC representative Thomas who I hope will be able to help us out to see that the applications are handled expeditiously. Best regards, Erik

Lars Erik Forsberg Deputy Head of Unit

<image001.png> European Commission DG CONNECT Unit D1 - International

BU 25 4/70 B-1049 Brussels/Belgium +32 2 296 70 65 lars-erik.forsberg@ec.europa.eu

From: cwg-stewardship-bounces@icann.org [mailto:cwg-stewardship-bounces@icann.org] On Behalf Of Fouad Bajwa Sent: Tuesday, October 21, 2014 5:12 AM To: Grace Abuhamad Cc: cwg-stewardship@icann.org Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

One thing that is insensitive is the venue of an Amsterdam f2f meeting. There is no indication of diversity and distribution of the 19 members to be allowed. We developing country people cannot just fly into EU countries like our US and EU colleagues. The f2f meetings should have taken place in countries like Dubai, Turkey etc, where visa acquisition is much easier.

On Monday, 20 October 2014, Grace Abuhamad <grace.abuhamad@icann.org> wrote: Hi all,

A few scheduling updates:

Regular Meetings: We have a very large and geographically diverse CWG. Going forward, we'll have regular weekly 2h calls on Thursdays. To cover all the timezones, I'd like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for our participants in the Americas, but more reasonable for the majority of our group based in Europe, Africa, and Asia. As always, calls will be recorded and transcribed.

Face-to-face Meeting: In addition, at the request of the Chairs, ICANN has offered to support a 2-day face-to-face meeting in Amsterdam on 19-20 November 2014. ICANN will offer travel support to the 19 CWG members only, but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense).

The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed.

In order for ICANN to plan for adequate space, please let me know by next Monday (27 October 2014) whether or not you plan to attend the CWG F2F meeting in Amsterdam.

For members seeking travel support, please note that, the meeting will be consistent with ICANN’s Community Travel Support Guidelines: travel needs to be arranged by ICANN; ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare; hotel room and tax must be booked directly by ICANN in accordance with the authorized arrival and departure dates for each supported traveler.

Please let me know if you have any questions, Grace

Grace Abuhamad Public Policy Manager

ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638

-- Regards. -------------------------- Fouad Bajwa ICT4D and Internet Governance Advisor My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/ Follow my Tweets: http://twitter.com/fouadbajwa

_______________________________________________ CWG-Stewardship mailing list CWG-Stewardship@icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship

_______________________________________________ CWG-Stewardship mailing list CWG-Stewardship@icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship

An amendment to my message, I'm still using Amsterdam as the subject venue but this is now changed to Frankfurt. On Thu, Oct 23, 2014 at 5:44 AM, Fouad Bajwa <fouadbajwa@gmail.com> wrote:

Since it is appropriate at this very moment in time, what is the consensus on who are the 19 members to attend the Amsterdam F2F?

If I were to make a visa application, I will have to do so within the next 5 days ASAP with ICANN travel support letters/invitations provided. There is a three week visa acquisition period, and trust me, all my schengen visa requests have taken anything between 2-3 weeks not to mention an accurate 3 week visa time period for the ICANN London Meeting.

How are we supposedly setting the selection parameters so far? I may have missed this part during todays call but I am unable to recall if this discussion actually happened? Is it a black box selection?

On Thu, Oct 23, 2014 at 12:56 AM, Bilal Titi <bilal-titi@hotmail.com> wrote:

...

Waiting for the applications.

Sent from my iPhone

On 21 Oct 2014, at 11:08 am, Lars-Erik.Forsberg@ec.europa.eu wrote:

Dear all,

I understand your frustration about the visa procedures in the EU. It is sometimes very cumbersome and unfortunately too often varies from EU member state to another. I do believe though that the Netherlands is probably among the quicker EU MS to issue a visa to the Schengen area. I copy the Dutch GAC representative Thomas who I hope will be able to help us out to see that the applications are handled expeditiously. Best regards,

Erik

Lars Erik Forsberg

Deputy Head of Unit

<image001.png>

European Commission

DG CONNECT

Unit D1 - International

BU 25 4/70

B-1049 Brussels/Belgium

+32 2 296 70 65

lars-erik.forsberg@ec.europa.eu

From: cwg-stewardship-bounces@icann.org [mailto:cwg-stewardship-bounces@icann.org] On Behalf Of Fouad Bajwa Sent: Tuesday, October 21, 2014 5:12 AM To: Grace Abuhamad Cc: cwg-stewardship@icann.org Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

One thing that is insensitive is the venue of an Amsterdam f2f meeting. There is no indication of diversity and distribution of the 19 members to be allowed. We developing country people cannot just fly into EU countries like our US and EU colleagues. The f2f meetings should have taken place in countries like Dubai, Turkey etc, where visa acquisition is much easier.

On Monday, 20 October 2014, Grace Abuhamad <grace.abuhamad@icann.org> wrote:

Hi all,

A few scheduling updates:

Regular Meetings:

We have a very large and geographically diverse CWG. Going forward, we'll have regular weekly 2h calls on Thursdays. To cover all the timezones, I'd like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for our participants in the Americas, but more reasonable for the majority of our group based in Europe, Africa, and Asia. As always, calls will be recorded and transcribed.

Face-to-face Meeting:

In addition, at the request of the Chairs, ICANN has offered to support a 2-day face-to-face meeting in Amsterdam on 19-20 November 2014. ICANN will offer travel support to the 19 CWG members only, but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense).

The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed.

In order for ICANN to plan for adequate space, please let me know by next Monday (27 October 2014) whether or not you plan to attend the CWG F2F meeting in Amsterdam.

For members seeking travel support, please note that, the meeting will be consistent with ICANN’s Community Travel Support Guidelines: travel needs to be arranged by ICANN; ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare; hotel room and tax must be booked directly by ICANN in accordance with the authorized arrival and departure dates for each supported traveler.

Please let me know if you have any questions,

Grace

Grace Abuhamad

Public Policy Manager

ICANN | Internet Corporation for Assigned Names and Numbers

801 17th Street NW, Suite 400 | Washington, DC 20006

Direct: +1 202 249 7545 | Mobile: +1 310 200 7638

-- Regards. -------------------------- Fouad Bajwa ICT4D and Internet Governance Advisor My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/ Follow my Tweets: http://twitter.com/fouadbajwa

_______________________________________________ CWG-Stewardship mailing list CWG-Stewardship@icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship

-- Regards. -------------------------- Fouad Bajwa ICT4D and Internet Governance Advisor My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/ Follow my Tweets: http://twitter.com/fouadbajwa

-- Regards. -------------------------- Fouad Bajwa ICT4D and Internet Governance Advisor My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/ Follow my Tweets: http://twitter.com/fouadbajwa

There are only 19 Members of the CWG. All are entitled to go to the F2F with travel support. The rest of those participating are Participants (formerly "Observers"), who can go on their own. If a Member can't go, it is possible that the Member's organization (e.g., SSAC) may be able to designate a Participant as an Alternate to go in that Member's place (with travel support). We are awaiting confirmation that ICANN will allow this. Greg Shatan On Oct 22, 2014 8:45 PM, "Fouad Bajwa" <fouadbajwa@gmail.com> wrote:

Since it is appropriate at this very moment in time, what is the consensus on who are the 19 members to attend the Amsterdam F2F?

If I were to make a visa application, I will have to do so within the next 5 days ASAP with ICANN travel support letters/invitations provided. There is a three week visa acquisition period, and trust me, all my schengen visa requests have taken anything between 2-3 weeks not to mention an accurate 3 week visa time period for the ICANN London Meeting.

How are we supposedly setting the selection parameters so far? I may have missed this part during todays call but I am unable to recall if this discussion actually happened? Is it a black box selection?

On Thu, Oct 23, 2014 at 12:56 AM, Bilal Titi <bilal-titi@hotmail.com> wrote:

...

Waiting for the applications.

Sent from my iPhone

On 21 Oct 2014, at 11:08 am, Lars-Erik.Forsberg@ec.europa.eu wrote:

Dear all,

I understand your frustration about the visa procedures in the EU. It is sometimes very cumbersome and unfortunately too often varies from EU member state to another. I do believe though that the Netherlands is probably among the quicker EU MS to issue a visa to the Schengen area. I copy the Dutch GAC representative Thomas who I hope will be able to help us out to see that the applications are handled expeditiously. Best regards,

Erik

Lars Erik Forsberg

Deputy Head of Unit

<image001.png>

European Commission

DG CONNECT

Unit D1 - International

BU 25 4/70

B-1049 Brussels/Belgium

+32 2 296 70 65

lars-erik.forsberg@ec.europa.eu

From: cwg-stewardship-bounces@icann.org [mailto:cwg-stewardship-bounces@icann.org] On Behalf Of Fouad Bajwa Sent: Tuesday, October 21, 2014 5:12 AM To: Grace Abuhamad Cc: cwg-stewardship@icann.org Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

One thing that is insensitive is the venue of an Amsterdam f2f meeting. There is no indication of diversity and distribution of the 19 members to be allowed. We developing country people cannot just fly into EU countries like our US and EU colleagues. The f2f meetings should have taken place in countries like Dubai, Turkey etc, where visa acquisition is much easier.

On Monday, 20 October 2014, Grace Abuhamad <grace.abuhamad@icann.org> wrote:

Hi all,

A few scheduling updates:

Regular Meetings:

We have a very large and geographically diverse CWG. Going forward, we'll have regular weekly 2h calls on Thursdays. To cover all the timezones, I'd like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for our participants in the Americas, but more reasonable for the majority of our group based in Europe, Africa, and Asia. As always, calls will be recorded and transcribed.

Face-to-face Meeting:

In addition, at the request of the Chairs, ICANN has offered to support a 2-day face-to-face meeting in Amsterdam on 19-20 November 2014. ICANN will offer travel support to the 19 CWG members only, but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense).

The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed.

In order for ICANN to plan for adequate space, please let me know by next Monday (27 October 2014) whether or not you plan to attend the CWG F2F meeting in Amsterdam.

For members seeking travel support, please note that, the meeting will be consistent with ICANN’s Community Travel Support Guidelines: travel needs to be arranged by ICANN; ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare; hotel room and tax must be booked directly by ICANN in accordance with the authorized arrival and departure dates for each supported traveler.

Please let me know if you have any questions,

Grace

Grace Abuhamad

Public Policy Manager

ICANN | Internet Corporation for Assigned Names and Numbers

801 17th Street NW, Suite 400 | Washington, DC 20006

Direct: +1 202 249 7545 | Mobile: +1 310 200 7638

-- Regards. -------------------------- Fouad Bajwa ICT4D and Internet Governance Advisor My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/ Follow my Tweets: http://twitter.com/fouadbajwa

_______________________________________________ CWG-Stewardship mailing list CWG-Stewardship@icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship

-- Regards. -------------------------- Fouad Bajwa ICT4D and Internet Governance Advisor My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/ Follow my Tweets: http://twitter.com/fouadbajwa _______________________________________________ CWG-Stewardship mailing list CWG-Stewardship@icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship

One new challenge that has risen for visas is that in my country, one has to take an appointment for application submission for Germany through their online visa appointment system and it allocates available dates. However, upon checking the system, it has no appointment slots available till the 3rd of December. This is a pity with the sudden change in the venue. Is it not possible that the venue be set in Dubai so that everyone can possibly make it? The hotel in Dubai would issue visas for its guests and that would directly reduce the visa hassle? The other option would be the US near ICANN offices if all or most of the members have access to US visas already like myself. I don't know how practical this is but I will highly recommend to drop a schengen country for the venue of such a meeting. On Thu, Oct 23, 2014 at 6:03 AM, Greg Shatan <gregshatanipc@gmail.com> wrote:

There are only 19 Members of the CWG. All are entitled to go to the F2F with travel support. The rest of those participating are Participants (formerly "Observers"), who can go on their own.

If a Member can't go, it is possible that the Member's organization (e.g., SSAC) may be able to designate a Participant as an Alternate to go in that Member's place (with travel support). We are awaiting confirmation that ICANN will allow this.

Greg Shatan

On Oct 22, 2014 8:45 PM, "Fouad Bajwa" <fouadbajwa@gmail.com> wrote:

...

Since it is appropriate at this very moment in time, what is the consensus on who are the 19 members to attend the Amsterdam F2F?

If I were to make a visa application, I will have to do so within the next 5 days ASAP with ICANN travel support letters/invitations provided. There is a three week visa acquisition period, and trust me, all my schengen visa requests have taken anything between 2-3 weeks not to mention an accurate 3 week visa time period for the ICANN London Meeting.

How are we supposedly setting the selection parameters so far? I may have missed this part during todays call but I am unable to recall if this discussion actually happened? Is it a black box selection?

On Thu, Oct 23, 2014 at 12:56 AM, Bilal Titi <bilal-titi@hotmail.com> wrote:

...

Waiting for the applications.

Sent from my iPhone

On 21 Oct 2014, at 11:08 am, Lars-Erik.Forsberg@ec.europa.eu wrote:

Dear all,

I understand your frustration about the visa procedures in the EU. It is sometimes very cumbersome and unfortunately too often varies from EU member state to another. I do believe though that the Netherlands is probably among the quicker EU MS to issue a visa to the Schengen area. I copy the Dutch GAC representative Thomas who I hope will be able to help us out to see that the applications are handled expeditiously. Best regards,

Erik

Lars Erik Forsberg

Deputy Head of Unit

<image001.png>

European Commission

DG CONNECT

Unit D1 - International

BU 25 4/70

B-1049 Brussels/Belgium

+32 2 296 70 65

lars-erik.forsberg@ec.europa.eu

From: cwg-stewardship-bounces@icann.org [mailto:cwg-stewardship-bounces@icann.org] On Behalf Of Fouad Bajwa Sent: Tuesday, October 21, 2014 5:12 AM To: Grace Abuhamad Cc: cwg-stewardship@icann.org Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

One thing that is insensitive is the venue of an Amsterdam f2f meeting. There is no indication of diversity and distribution of the 19 members to be allowed. We developing country people cannot just fly into EU countries like our US and EU colleagues. The f2f meetings should have taken place in countries like Dubai, Turkey etc, where visa acquisition is much easier.

On Monday, 20 October 2014, Grace Abuhamad <grace.abuhamad@icann.org> wrote:

Hi all,

A few scheduling updates:

Regular Meetings:

We have a very large and geographically diverse CWG. Going forward, we'll have regular weekly 2h calls on Thursdays. To cover all the timezones, I'd like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for our participants in the Americas, but more reasonable for the majority of our group based in Europe, Africa, and Asia. As always, calls will be recorded and transcribed.

Face-to-face Meeting:

In addition, at the request of the Chairs, ICANN has offered to support a 2-day face-to-face meeting in Amsterdam on 19-20 November 2014. ICANN will offer travel support to the 19 CWG members only, but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense).

The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed.

In order for ICANN to plan for adequate space, please let me know by next Monday (27 October 2014) whether or not you plan to attend the CWG F2F meeting in Amsterdam.

For members seeking travel support, please note that, the meeting will be consistent with ICANN’s Community Travel Support Guidelines: travel needs to be arranged by ICANN; ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare; hotel room and tax must be booked directly by ICANN in accordance with the authorized arrival and departure dates for each supported traveler.

Please let me know if you have any questions,

Grace

Grace Abuhamad

Public Policy Manager

ICANN | Internet Corporation for Assigned Names and Numbers

801 17th Street NW, Suite 400 | Washington, DC 20006

Direct: +1 202 249 7545 | Mobile: +1 310 200 7638

-- Regards. -------------------------- Fouad Bajwa ICT4D and Internet Governance Advisor My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/ Follow my Tweets: http://twitter.com/fouadbajwa

_______________________________________________ CWG-Stewardship mailing list CWG-Stewardship@icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship

-- Regards. -------------------------- Fouad Bajwa ICT4D and Internet Governance Advisor My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/ Follow my Tweets: http://twitter.com/fouadbajwa _______________________________________________ CWG-Stewardship mailing list CWG-Stewardship@icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship

-- Regards. -------------------------- Fouad Bajwa ICT4D and Internet Governance Advisor My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/ Follow my Tweets: http://twitter.com/fouadbajwa

Very good question Avri. I also have prior commitments. Shouldn't a doodle poll be done with a focus on CWG members but also including those of us who are participants? Chuck From: cwg-stewardship-bounces@icann.org [mailto:cwg-stewardship-bounces@icann.org] On Behalf Of Avri Doria Sent: Tuesday, October 21, 2014 7:50 AM To: cwg-stewardship@icann.org Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November How did we come up with these dates? I have prior commitments. avri On 20-Oct-14 14:19, Grace Abuhamad wrote: Face-to-face Meeting: In addition, at the request of the Chairs, ICANN has offered to support a 2-day face-to-face meeting in Amsterdam on 19-20 November 2014.