User-Agent: Microsoft-MacOutlook/f.1e.0.170107 Date: Fri, 24 Feb 2017 21:27:59 -0800 Subject: Re: [Ext] RE: Discussion Sessions in Copenhagen From: Melissa King To: Bruce Tonkin , "discussion-igo-rc@icann.org" , Mary Wong Message-ID: Thread-Topic: [Ext] RE: Discussion Sessions in Copenhagen Content-Type: multipart/alternative; boundary="B_3570816582_1073118888" MIME-Version: 1.0 --B_3570816582_1073118888 Content-Type: text/plain; charset="UTF-8" Content-Transfer-Encoding: quoted-printable Hi Bruce, =20 I have the same information you do. There has certainly been no request fro= m the Board to make these private. =20 In fact, these are not considered =E2=80=9CBoard sessions,=E2=80=9D but rather sessions= that some Board members have been specifically asked to attend, with others= welcome as well. =20 =20 The Board Ops team and I I did not =E2=80=9Cbook the room=E2=80=9D for these sessions, = if you will, so I had no control over how they are listed. =20 Here=E2=80=99s what I did do related to these sessions: I worked with you and Mar= y to plan them for times that work for all parties, and I also offered to ma= ke breakfast available to the formal participants from the GNSO and the GAC= for the early meeting =E2=80=93 that group can get breakfast with the Board that = morning to make it easier for all of you, since the meeting starts so early.= I did make clear that we cannot invite everyone who shows up for the meetin= g to get breakfast =E2=80=93 only the formal participants, which we are sure we c= an accommodate. This was discussed when Mary let us know the sessions would = be =E2=80=9Copen,=E2=80=9D which again, I had no opinion on, nor did I have any directio= n on this from the Board. The Board members who will attend are responding = to a request to do so, and did not comment on how the sessions would be run. =20 That is the sum total of my involvement in planning these sessions. =20 I am copying Mary Wong here. From what I understand, Mary believes these se= ssions to be open as well =E2=80=93 I recall her saying as much at one point in ou= r planning. I am not sure why they are not appearing that way on the calend= ar, but again, I am not in any way =E2=80=9Cin charge=E2=80=9D of booking these sessions= so will defer to Mary. =20 Thanks and best, Melissa =20 From: Bruce Tonkin Date: Friday, February 24, 2017 at 9:15 PM To: "discussion-igo-rc@icann.org" Cc: Melissa King Subject: [Ext] RE: Discussion Sessions in Copenhagen =20 Hello James, =20 My understanding is that the sessions are intended to be open and public, = and should appear on the public agenda. =20 I am not aware of any request to make them private from either the GAC or t= he Board. =20 Regards, Bruce Tonkin =20 =20 =20 =20 From: discussion-igo-rc-bounces@icann.org [mailto:discussion-igo-rc-bounces= @icann.org] On Behalf Of James M. Bladel Sent: Saturday, 25 February 2017 4:12 PM To: discussion-igo-rc@icann.org Subject: [Discussion-igo-rc] Discussion Sessions in Copenhagen =20 Thomas et al =E2=80=93 =20 GNSO Staff has recently informed me that our planned sessions in Copenhagen= are currently marked =E2=80=9Cprivate=E2=80=9D, and as a result do not appear on the pu= blished main calendar. =20 I=E2=80=99m not sure if this is an oversight, or was something requested by the G= AC or the Board, but please be aware that this isn=E2=80=99t an acceptable arrange= ment for the GNSO community. In fact, our ability to participate in these = sessions and to speak on behalf of all stakeholders in our community, is pre= dicated on these sessions being open and public. I hope that you understand= and agree. =20 For disclosure, I will be sending a note to Melissa King (Board Operations)= to formally request that these sessions be open, and added to the main cale= ndar. If you share this view, I encourage you to respond as well. =20 Have a good weekend =E2=80=93 =20 J. =20 James Bladel GNSO Chair =20 --B_3570816582_1073118888 Content-Type: text/html; charset="UTF-8" Content-Transfer-Encoding: quoted-printable

Hi Bruce,

 

I have the same inf= ormation you do. There has certainly been no request from the Board to make= these private.

 

In fact, these are = not considered =E2=80=9CBoard sessions,=E2=80=9D but rather sessions that s= ome Board members have been specifically asked to attend, with others welco= me as well.  

 

The Board Ops team = and I I did not =E2=80=9Cbook the room=E2=80=9D for these sessions, if you = will, so I had no control over how they are listed.

 

Here=E2=80=99s what= I did do related to these sessions: I worked with you and Mary to plan the= m for times that work for all parties, and I also offered to make breakfast= available to the formal participants from the GNSO and the GAC for the early meeting =E2=80=93 that group can get breakf= ast with the Board that morning to make it easier for all of you, since the= meeting starts so early. I did make clear that we cannot invite everyone w= ho shows up for the meeting to get breakfast =E2=80=93 only the formal participants, which we are sure we can accommoda= te. This was discussed when Mary let us know the sessions would be =E2=80= =9Copen,=E2=80=9D which again, I had no opinion on, nor did I have any dire= ction on this from the Board. The Board members who will attend are responding to a request to do so, and did not comment on how the sessi= ons would be run.

 

That is the sum tot= al of my involvement in planning these sessions.

 

I am copying Mary W= ong here. From what I understand, Mary believes these sessions to be open a= s well =E2=80=93 I recall her saying as much at one point in our planning. = I am not sure why they are not appearing that way on the calendar, but again, I am not in any way =E2=80=9Cin charge=E2= =80=9D of booking these sessions so will defer to Mary.

 

Thanks and best,

Melissa<= /span>

 

From: Bruce Tonkin <Bruce.Tonkin@melbourneit.com.au>= ;
Date: Friday, February 24, 2017 at 9:15 PM
To: "discussion-igo-rc@icann.org" <discussion-igo-rc@ic= ann.org>
Cc: Melissa King <melissa.king@icann.org>
Subject: [Ext] RE: Discussion Sessions in Copenhagen

 

Hello= James,

 = ;

My un= derstanding is that the sessions are intended to be open and public,  = and should appear on the public agenda.

 = ;

I am = not aware of any request to make them private from either the GAC or the Bo= ard.

 = ;

Regar= ds,

Bruce= Tonkin

 = ;

 = ;

 = ;

 

From:= discussion-igo-rc-bounces@icann.org [mail= to:discussion-igo-rc-bounces@icann.org] On Behalf Of James M. Bladel
Sent: Saturday, 25 February 2017 4:12 PM
To: discussion-igo-rc@icann.org
Subject: [Discussion-igo-rc] Discussion Sessions in Copenhagen

 

Thomas et al =E2=80= =93

 <= /o:p>

GNSO Staff has rece= ntly informed me that our planned sessions in Copenhagen are currently mark= ed =E2=80=9Cprivate=E2=80=9D, and as a result do not appear on the publishe= d main calendar.

 <= /o:p>

I=E2=80=99m not sur= e if this is an oversight, or was something requested by the GAC or the Boa= rd, but please be aware that this isn=E2=80=99t an acceptable arrangement f= or the GNSO community.  In fact, our ability to participate in these sessions and to speak on behalf of all stakeholders in our commun= ity, is predicated on these sessions being open and public.  I hope th= at you understand and agree.

 <= /o:p>

For disclosure, I w= ill be sending a note to Melissa King (Board Operations) to formally reques= t that these sessions be open, and added to the main calendar.  If you= share this view, I encourage you to respond as well.

 <= /o:p>

Have a good weekend= =E2=80=93

 <= /o:p>

J.

 <= /o:p>

James Bladel=

GNSO Chair

 <= /o:p>

--B_3570816582_1073118888--