Hello Stephen and everyone,

With apologies for the delayed response, I hope the following information is helpful:

• As you may have seen, David Olive has written to all SO/AC Chairs noting the ability to provide written views, and asking that these be sent to this email list for the EC Administration. Staff (myself included) will be looking out for any such emails, and will make sure they are posted as soon as possible for your review if any are received.

• Please let me know if you would like staff to put any materials or your prepared slides into the ICANN template. We will be confirming with the Board as to what slides/materials may be added to describe the proposed Fundamental Bylaw amendment as well as the overall process.

• Finally, will it be helpful for the EC Administration representatives to meet briefly with staff to run through the logistics of the Community Forum before Tuesday morning (when the Forum is scheduled)? I know everyone will be pressed for time, but if you’d like to meet, we can perhaps try for 20 minutes or the half hour just before the first session on Monday morning (the Ethos award presentation)?

Thanks and cheers

Mary

From: Stephen Deerhake <sdeerhake@nic.as>
Organization: AS Domain Registry
Reply-To: "sdeerhake@nic.as" <sdeerhake@nic.as>
Date: Tuesday, June 13, 2017 at 12:41
To: Mary Wong <mary.wong@icann.org>, "sdeerhake@nic.as" <sdeerhake@nic.as>, Alan Greenberg <alan.greenberg@mcgill.ca>, James Bladel <jbladel@godaddy.com>, 'John Curran' <jcurran@arin.net>, "Thomas.Schneider@bakom.admin.ch" <Thomas.Schneider@bakom.admin.ch>
Cc: "ecadmin@icann.org" <ecadmin@icann.org>
Subject: [Ext] RE: Following up: ICANN Community Forum in Johannesburg

Greetings Mary,

With regards to SO/AC's delivering in writing their "views and questions on the Approval Action prior to the convening of and during the Approval Action Community Forum" to the EC Administration (as you correctly cite, Annex D, Section 1.3(f)), who do they send this to? To my knowledge there is no "tell us what you think" email address available to actually permit the transmission of SO/AC "views and questions" to the EC Administration.

With regards to briefings to the various Communities, I cannot speak for my Colleages on the Empowered Community Administration, but the ccNSO has a session planned during their member's meeting to address both this specific Apporval Process and, as an educational effort, a session on how the Rejection Petition process operates.

I will get back to you regarding any slide requirements.  I presume somewhere within ICANN is a short slideset that describes the proposed bylaw change that could be available for the Community Forum?

Best Regards,

Stephen Deerhake

ccNSO Representative to the Empowered Community Administration

General Manager and Director or Registry Services

AS Domain Registry

CEO, GDNS, LLC

+1 212 334 3660

+1 212 656 1982 (fax)

+1 917 744 7313 (mobile)

sdeerhake@nic.as

sdeerhake@gdns.net

From: Mary Wong [mailto:mary.wong@icann.org]
Sent: Tuesday, June 13, 2017 12:47 AM
To: sdeerhake@nic.as; Alan Greenberg <alan.greenberg@mcgill.ca>; James Bladel <jbladel@godaddy.com>; 'John Curran' <jcurran@arin.net>; Thomas.Schneider@bakom.admin.ch
Cc: ecadmin@icann.org
Subject: Following up: ICANN Community Forum in Johannesburg

Dear Empowered Community Administration,

Thanks very much to Stephen for the arrangements he has suggested for managing the upcoming Community Forum on Tuesday 27 June in Johannesburg. While we (support staff) confirm the logistics, room arrangements and remote participation facilities with our Meetings Team colleagues, I wanted to follow up with you on a number of things that were noted during our planning for this session.

On community preparations for the Forum:

• We will be sending out a note to all SO/AC leaders shortly, reminding them that, under the Bylaws, all SO/ACs (and not just Decisional Participants) “may deliver to the EC Administration in writing its views and questions on the Approval Action prior to the convening of and during the Approval Action Community Forum” (Annex D, Section 1.3(f)). Any such written comments received will be posted to the ICANN website, and staff will of course notify you if any come in before the Forum, in case you wish to address them during the Forum itself.

• Staff had offered previously to provide a briefing to each of your communities on the overall Approval Action process, including the Community Forum and important dates and deadlines. If your community group has some time during its meeting schedule at ICANN59, we will be very happy to come in and do that briefing. Alternatively, we can also schedule a webinar shortly following the meeting if that works better for you and your groups.

On Empowered Community Administration preparation for the Forum:

• Similarly, if the Empowered Community Administration itself would like a brief run-through of the overall process, we’d be happy to do a call with you prior to your departure for Johannesburg next week, if possible. Alternatively, we will be happy to meet briefly with you in Johannesburg before Tuesday 27 June if you prefer.

• Staff will contact Chris Disspain and our Board support colleagues to confirm who from the Board will also be in attendance at the Community Forum, noting that under the Bylaws “Directors representing the Board are expected to attend the Approval Action Community Forum in order to address any questions or concerns regarding the Approval Action” (Annex D, Section 1.3(g).)

• Last but not least – for Stephen: if you would like to send the slides you are planning to use to this list, I’d be happy to put them into the official ICANN59 template following any comments from the other Empowered Community Administration representatives. As such, it will be greatly appreciated if the other Empowered Community Administration representatives can provide their comments as soon as possible.

Thank you all,

Mary (on behalf of ICANN staff supporting the Empowered Community and the Empowered Community Administration)

On 6/7/17, 13:20, "Stephen Deerhake" <sdeerhake@nic.as> wrote:

    Greetings fellow ECA members, and  Mary.

    First, thanks to you Mary,  and the ICANN meetings staff for choosing the appropriate meeting set up  --I believe this grew out of an SO/AC - ICANN59 tele-conference in which I recently participated.  I think we got the logistics/room format pretty well sorted then, although I have not had any formal follow up.

    Given that we are apparently in the GAC room, and they need to fire up their meeting straight away at 09.00h, I believe minimal changes are required from their set-up, other than the ability to have either mics or roaming mics available, as well as translation (which is a given for that meeting room if I am not mistaken).

    I believe that your assumption "that all five community representatives on the Empowered Community Administration, plus the relevant Board members in charge of “shepherding” the proposed Board Committee handover under the proposed Fundamental Bylaw amendment, will be seated at the head table." is accurate.  That's what I had in the back of my mind.

    As this Fundamental Bylaw change was initiated by one of my two ccNSO Board representatives, I had previously offered my services to take the lead on this with regards to the Community Forum organisation, and if I am not mistaken, my fellow ECA colleagues agreed to the same.

    I have prepared brief (5 min) comments about the occasion, the role of the Empowered Community Administration (basically paper pushing and vote counting --not decisional!), an introduction of my fellow ECA Colleagues, an introduction to the proposed fundamental Bylaw change, and then I thought I would offer the floor to my fellow ECA Colleagues should they wish to make remarks.

    After that, my plan was to turn the floor over to Chris Disspain (I have been in discussions with him about this) who would make his case for the fundamental Bylaw change (after all, it is of his making), and then solicit questions from the audience, which Chris will have to respond to.  He's OK with this.

    I have a short set of questions for Chris should there be nothing forthcoming from the Community, although based on the public comments, I think we are going to get a couple from the audience...

    if you guys have one of those fancy-pants ;-) ICANN-logoed slide sets that illustrates the proposed fundamental By-law change, that would be great.  I describe it in my remarks, but my PowerPoint presentations tend to be non-graphical and mono-chromatic.

    I think otherwise we are pretty set.

    I invite my fellow ECA Colleagues to weigh in on the matters that you have raised as well.

    Best Regards,

    Stephen Deerhake

    ccNSO Representative to the Empowered Community Administration

    ccNSO Council Member

    AS Domain Registry

    GDNS, LLC

sdeerhake@nic.as

sdeerhake@gdns.net

    -----Original Message-----

    From: Mary Wong [mailto:mary.wong@icann.org]

    Sent: Monday, June 05, 2017 7:07 AM

    To: Alan Greenberg <alan.greenberg@mcgill.ca>; sdeerhake@nic.as; James Bladel <jbladel@godaddy.com>; 'John Curran' <jcurran@arin.net>; Thomas.Schneider@bakom.admin.ch

    Cc: ecadmin@icann.org

    Subject: Re: [ECAdmin] Do you feel the need for a publicly-available conference call prior to the Community Public Forum at ICANN-59 in JNB?

    Dear Empowered Community Administration,

    Following up on the thread below, staff would like to seek your guidance as to the format, logistics and overall conducting of the upcoming Community Forum at ICANN59. As you know, this has been scheduled for the morning of Tuesday 27 June (Day 2 of the meeting). In submitting the session request, staff took the liberty of requesting a room that can be set up as for an ICANN Public Forum (i.e. with a head table, the room otherwise in theater-style, with standing mics in the aisles for audience speakers, remote participation (Adobe Connect) facilities, and (possibly) roving mics and staff around the room.

    We are assuming that all five community representatives on the Empowered Community Administration, plus the relevant Board members in charge of “shepherding” the proposed Board Committee handover under the proposed Fundamental Bylaw amendment, will be seated at the head table. We are also assuming that you will want to do a very brief overview of the approval process (since this is the first time the Empowered Community is exercising this power), for which we can help with slides if you wish; and that a Board member will also give a very brief overview of the amendment that is being proposed. Other than that, do you have any thoughts about which of you will lead and/or moderate the discussion, or do you wish to use the services of a professional moderator?

    Please let us know your suggestions, and let us know also if you think a call amongst ourselves to discuss the logistics will be helpful.

    Thanks and cheers

    Mary

    On 5/31/17, 10:28, "ecadmin-bounces@icann.org on behalf of Alan Greenberg" <ecadmin-bounces@icann.org on behalf of alan.greenberg@mcgill.ca> wrote:

        I see no need for such a call. We do enough

        conference calls that we do not need to "practice" for them.

        Alan

        At 30/05/2017 10:05 PM, Stephen Deerhake wrote:

        >Greetings fellow ECA members,

        >

        >As you have seen (or will shortly see, once the

        >ICANN 59 schedule is posted) that we are set to

        >hold the first ever Community Forum under the

        >new Bylaws from 08.00-09.00h on Tuesday, 27.06.2017.

        >

        >Per Annex D, Section 1.3(2) we (the Empowered

        >Community Administration) may request that ICANN

        >set up a "…publically available conference

        >call…" prior to the Community Forum between

        >ourselves and the Decisional Participants.

        >

        >Personally, I do not see the need for such a

        >call, but I thought I should solicit your

        >opinions on this prior to providing ICANN formal

        >notice regarding the scheduling (or non-scheduling) of such call.

        >

        >Can you please let me know within the next

        >couple of days if you feel you would like such a

        >tele-conference call to be scheduled?  Otherwise

        >I will notifiy ICANN at week's end that it will

        >not be necessary to plan the call.

        >

        >

        >Best Regards,

        >

        >/Stephen

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