Hello Alejandra, Greg and everyone, As the EC Administration comes to a decision about the proposed Approval Action Community Forum, including whether it can be held virtually before 15 October or if it needs to take place during ICANN78, staff would like to inform you that at this time it will likely not be possible to hold an in-person/hybrid forum prior to the first session (Block 1 at 9 a.m.) of any day of the ICANN meeting. To hold a Community Forum as an official session on the meeting schedule, for which technical support and interpretation services will be needed, we would have to begin at 7.30 a.m. to allow for the requisite 30-minute break between sessions, and I’ve been informed that we will not be able to support this at the venue at that time. We are looking at the various blocks and days on the meeting schedule now (based on the session requests submitted) to see what time slots might be available within the block schedule for a Community Forum that hopefully can be least disruptive for the various Decisional Participants and your own meetings. Thanks and cheers Mary From: ECAdmin <ecadmin-bounces@icann.org> on behalf of Alejandra Reynoso Barral via ECAdmin <ecadmin@icann.org> Reply-To: Alejandra Reynoso Barral <alejandra.reynoso@gmail.com> Date: Tuesday, September 26, 2023 at 5:07 AM To: "DiBiase, Gregory" <dibiase@amazon.com> Cc: CLEMENT Herve TGI/OLN <herve.clement@orange.com>, "aso-chairs@aso.icann.org" <aso-chairs@aso.icann.org>, "ecadmin@icann.org" <ecadmin@icann.org> Subject: Re: [ECAdmin] [gnso-chairs] Approval Action Community Forum on Board Approval of Fundamental Bylaws Amendments in Articles 18 and 19 of the ICANN Bylaws Hi Greg During ICANN 78 it could be scheduled on Monday, Wednesday or Thursday at 8am. If we go for virtual, it practically would need to be held on 11 or 12 October (since 15 is Sunday). Considering that Invitations & communications need to be prepared, I am not sure there is enough time for the virtual alternative. In either case we as ECA will need to organise it. Fortunately we can build on the experience of the first community forum during the Jo'burg meeting ( ICANN59). The ccNSO Council has decided in favor of having a Community Forum on ICANN 78. Do we agree on moving forward? Best, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* On Mon, Sep 25, 2023 at 10:57 PM DiBiase, Gregory <dibiase@amazon.com<mailto:dibiase@amazon.com>> wrote: Hi Alejandra, Interesting suggestion! My only concern would be logistics at ICANN given that the schedule is more or less set. I'd also like to suggest the alternative of an online forum which would need to take place by 15 October but may be easier to schedule. I think staff has the capability to set it up even with the quick timeline. Thoughts? Thanks, Greg From: Gnso-chairs <gnso-chairs-bounces@icann.org<mailto:gnso-chairs-bounces@icann.org>> On Behalf Of Alejandra Reynoso Barral via Gnso-chairs Sent: Friday, September 22, 2023 6:51 AM To: ecadmin@icann.org<mailto:ecadmin@icann.org> Cc: CLEMENT Herve TGI/OLN <herve.clement@orange.com<mailto:herve.clement@orange.com>>; aso-chairs@aso.icann.org<mailto:aso-chairs@aso.icann.org>; GNSO-Chairs <gnso-chairs@icann.org<mailto:gnso-chairs@icann.org>> Subject: RE: [EXTERNAL] [gnso-chairs] [ECAdmin] Approval Action Community Forum on Board Approval of Fundamental Bylaws Amendments in Articles 18 and 19 of the ICANN Bylaws CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you can confirm the sender and know the content is safe. Dear Greg, Nico, Jonathan and German Yesterday, during its monthly meeting, the ccNSO Council started the discussion whether or not the Empowered Community Administration (ECA) should request a community forum. During the call the view of our Approval Process Manager and former member of the ECA (Stephen Deerhake) was shared with the council, which I'm sharing with you as well: “As you have probably gathered, I am a big advocate of having an Approval Action Community Forum take place at the “next available” ICANN meeting should the Board take an action that requires Empowered Community approval. If for no other reason, it’s a community-wide show of respect for the Multi-stakeholder model, the Bylaws, and what we achieved as a Community in successfully executing the Transition from the USG. All need to be taken seriously and shown due respect or else erosion will begin to occur. On behalf of the ECA, I managed the first ever Approval Action Community Forum where Chris [Disspain, board member at the time] came and led the dance with the Community on behalf of the Board. It was completely non-controversial, as I suspect these changes are as well, although I do confess, I have not studied them in depth. Although held “out of band” early in the morning, that first forum had really solid attendance, which was heartening.” It looks like the ccNSO council will support this view and would like to have a Community Forum at ICANN 78, but this will still need to be confirmed by next Tuesday. What are your thoughts on this? Additionally, I would like to mention that receiving notifications from the ICANN Secretary on a Saturday at 3:00am is not very helpful. It takes away two days from us from a process step that is already limited in time (30 days to decide and if necessary organize a virtual community forum) and another two days around the 30th day if we want a virtual Community Forum, since 15 October (final day of community forum period) is a Sunday. Best regards, Alejandra Background / Timelines (see Annex D, section 1.3 c ( https://www.icann.org/resources/pages/governance/bylaws-en/#annexD) Under the ICANN Bylaws, delivery of the Secretary’s Notices on 15 September: (1) requires Decisional Participants to “promptly inform their constituents” of the delivery of such notices; and (2) triggers an Approval Action Community Forum Period, to convene a Community Forum, which ends on the 30th day after the Approval Action Board Notification Date (15 October 2023). ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* On Wed, Sep 20, 2023 at 7:36 PM Ozan Sahin via ECAdmin <ecadmin@icann.org<mailto:ecadmin@icann.org>> wrote: Dear Empowered Community Administration representatives, Under the ICANN Bylaws, delivery of the Secretary’s Notices on 15 September: (1) requires Decisional Participants to “promptly inform their constituents” of the delivery of such notices; and (2) triggers an Approval Action Community Forum, regarding the Fundamental Bylaws Amendments relating to IANA Naming Function Reviews and the IANA Naming Function Separation Process, to be convened and concluded during the period beginning upon the Approval Action Board Notification Date (15 September 2023) and ending at 11:59 pm (PDT) on the 30th day after the Approval Action Board Notification Date (15 October 2023); or during the next scheduled ICANN public meeting (ICANN78). Please refer to Article 1.2, Annex D of the ICANN Bylaws for additional details on Approval Process https://www.icann.org/resources/pages/governance/bylaws-en/#annexD and note that Approval Action Community Forum is convened at the direction of the EC Administration. Please let support staff know whether EC Administration would like to convene an Approval Action Community Forum on the Fundamental Bylaws Amendments mentioned above. If this is the case, please also indicate whether the Empowered Community Administration prefers to have this Approval Action Community Forum in the form of a teleconference to be held before 15 October 2023, or as an in-person meeting during ICANN78. If an in-person meeting is requested, please inform support staff by Wednesday, 27 September 2023 to allow enough time to add this session to the ICANN78 schedule. We will be happy to assist with any questions you may have about the process. Best regards, Ozan Sahin (on behalf of the staff supporting Empowered Community Administration) From: ECAdmin <ecadmin-bounces@icann.org<mailto:ecadmin-bounces@icann.org>> on behalf of John Jeffrey via ECAdmin <ecadmin@icann.org<mailto:ecadmin@icann.org>> Reply-To: John Jeffrey <john.jeffrey@icann.org<mailto:john.jeffrey@icann.org>> Date: 16 September 2023 Saturday 04:08 To: "ecadmin@icann.org<mailto:ecadmin@icann.org>" <ecadmin@icann.org<mailto:ecadmin@icann.org>>, "aso-chairs@aso.icann.org<mailto:aso-chairs@aso.icann.org>" <aso-chairs@aso.icann.org<mailto:aso-chairs@aso.icann.org>>, Jonathan Zuck <JZuck@innovatorsnetwork.org<mailto:JZuck@innovatorsnetwork.org>>, Alejandra Reynoso <alejandra.reynoso@cctld.gt<mailto:alejandra.reynoso@cctld.gt>>, "sebastien@registry.godaddy<mailto:sebastien@registry.godaddy>" <sebastien@registry.godaddy<mailto:sebastien@registry.godaddy>>, "gnso-chairs@icann.org<mailto:gnso-chairs@icann.org>" <gnso-chairs@icann.org<mailto:gnso-chairs@icann.org>>, Nicolas Caballero <nicustkd@gmail.com<mailto:nicustkd@gmail.com>> Cc: Tripti Sinha <tripti.sinha@board.icann.org<mailto:tripti.sinha@board.icann.org>>, Sally Costerton <sally.costerton@icann.org<mailto:sally.costerton@icann.org>> Subject: [ECAdmin] Secretary's Notice to the Empowered Community Greetings, Attached please find the following Secretary’s Notice(s) to the Empowered Community: * Notice of Board Approval of Fundamental Bylaws Amendments * Notice of Board Approval of ICANN Standard Bylaws Amendments * NomCom Bylaws Proposed for Adoption – August 2023 Sent on behalf of John Jeffrey. Best, Peg -- Peg Rettino (she/her) Project Specialist & Executive Assistant to John Jeffrey ICANN 12025 Waterfront Dr, Ste 300 Los Angeles, CA 90094 _______________________________________________ ECAdmin mailing list ECAdmin@icann.org<mailto:ECAdmin@icann.org> https://mm.icann.org/mailman/listinfo/ecadmin _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.