Thank you Mary for consulting us on this. First of all, yes I intend to be there and participate as the GAC's representative in the ECA. Then, I would very much welcome getting some more information/overview about the approval process, so slides are very welcome. In fact, it would be useful to have them available earlier so that we can have a look at this before and also share this with our members. (As this may help to clarify missing information and to manage expectations and reduce potential misunderstandings, it would be good to receive such a presentation as early as possible and get the chance to distribute it in the community asap in order to help people prepare... I do not have very specific further comments other than to tell you that, for the GAC ,this first time that we are using this process, is actually a great opportunity to gain experience with this process which will help us further clarify internal procedures (and expectations) that we have been starting to draft, but we are still far from having finalized... Thank you and best regards Thomas -----Ursprüngliche Nachricht----- Von: Mary Wong [mailto:mary.wong@icann.org] Gesendet: Montag, 5. Juni 2017 14:07 An: Alan Greenberg <alan.greenberg@mcgill.ca>; sdeerhake@nic.as; James Bladel <jbladel@godaddy.com>; 'John Curran' <jcurran@arin.net>; Schneider Thomas BAKOM <Thomas.Schneider@bakom.admin.ch> Cc: ecadmin@icann.org Betreff: Re: [ECAdmin] Do you feel the need for a publicly-available conference call prior to the Community Public Forum at ICANN-59 in JNB? Dear Empowered Community Administration, Following up on the thread below, staff would like to seek your guidance as to the format, logistics and overall conducting of the upcoming Community Forum at ICANN59. As you know, this has been scheduled for the morning of Tuesday 27 June (Day 2 of the meeting). In submitting the session request, staff took the liberty of requesting a room that can be set up as for an ICANN Public Forum (i.e. with a head table, the room otherwise in theater-style, with standing mics in the aisles for audience speakers, remote participation (Adobe Connect) facilities, and (possibly) roving mics and staff around the room. We are assuming that all five community representatives on the Empowered Community Administration, plus the relevant Board members in charge of “shepherding” the proposed Board Committee handover under the proposed Fundamental Bylaw amendment, will be seated at the head table. We are also assuming that you will want to do a very brief overview of the approval process (since this is the first time the Empowered Community is exercising this power), for which we can help with slides if you wish; and that a Board member will also give a very brief overview of the amendment that is being proposed. Other than that, do you have any thoughts about which of you will lead and/or moderate the discussion, or do you wish to use the services of a professional moderator? Please let us know your suggestions, and let us know also if you think a call amongst ourselves to discuss the logistics will be helpful. Thanks and cheers Mary On 5/31/17, 10:28, "ecadmin-bounces@icann.org on behalf of Alan Greenberg" <ecadmin-bounces@icann.org on behalf of alan.greenberg@mcgill.ca> wrote: I see no need for such a call. We do enough conference calls that we do not need to "practice" for them. Alan At 30/05/2017 10:05 PM, Stephen Deerhake wrote: >Greetings fellow ECA members, > >As you have seen (or will shortly see, once the >ICANN 59 schedule is posted) that we are set to >hold the first ever Community Forum under the >new Bylaws from 08.00-09.00h on Tuesday, 27.06.2017. > >Per Annex D, Section 1.3(2) we (the Empowered >Community Administration) may request that ICANN >set up a "…publically available conference >call…" prior to the Community Forum between >ourselves and the Decisional Participants. > >Personally, I do not see the need for such a >call, but I thought I should solicit your >opinions on this prior to providing ICANN formal >notice regarding the scheduling (or non-scheduling) of such call. > >Can you please let me know within the next >couple of days if you feel you would like such a >tele-conference call to be scheduled? Otherwise >I will notifiy ICANN at week's end that it will >not be necessary to plan the call. > > >Best Regards, > >/Stephen _______________________________________________ ECAdmin mailing list ECAdmin@icann.org https://mm.icann.org/mailman/listinfo/ecadmin

Greetings fellow ECA members, and Mary. First, thanks to you Mary, and the ICANN meetings staff for choosing the appropriate meeting set up --I believe this grew out of an SO/AC - ICANN59 tele-conference in which I recently participated. I think we got the logistics/room format pretty well sorted then, although I have not had any formal follow up. Given that we are apparently in the GAC room, and they need to fire up their meeting straight away at 09.00h, I believe minimal changes are required from their set-up, other than the ability to have either mics or roaming mics available, as well as translation (which is a given for that meeting room if I am not mistaken). I believe that your assumption "that all five community representatives on the Empowered Community Administration, plus the relevant Board members in charge of “shepherding” the proposed Board Committee handover under the proposed Fundamental Bylaw amendment, will be seated at the head table." is accurate. That's what I had in the back of my mind. As this Fundamental Bylaw change was initiated by one of my two ccNSO Board representatives, I had previously offered my services to take the lead on this with regards to the Community Forum organisation, and if I am not mistaken, my fellow ECA colleagues agreed to the same. I have prepared brief (5 min) comments about the occasion, the role of the Empowered Community Administration (basically paper pushing and vote counting --not decisional!), an introduction of my fellow ECA Colleagues, an introduction to the proposed fundamental Bylaw change, and then I thought I would offer the floor to my fellow ECA Colleagues should they wish to make remarks. After that, my plan was to turn the floor over to Chris Disspain (I have been in discussions with him about this) who would make his case for the fundamental Bylaw change (after all, it is of his making), and then solicit questions from the audience, which Chris will have to respond to. He's OK with this. I have a short set of questions for Chris should there be nothing forthcoming from the Community, although based on the public comments, I think we are going to get a couple from the audience... if you guys have one of those fancy-pants ;-) ICANN-logoed slide sets that illustrates the proposed fundamental By-law change, that would be great. I describe it in my remarks, but my PowerPoint presentations tend to be non-graphical and mono-chromatic. I think otherwise we are pretty set. I invite my fellow ECA Colleagues to weigh in on the matters that you have raised as well. Best Regards, Stephen Deerhake ccNSO Representative to the Empowered Community Administration ccNSO Council Member AS Domain Registry GDNS, LLC sdeerhake@nic.as sdeerhake@gdns.net -----Original Message----- From: Mary Wong [mailto:mary.wong@icann.org] Sent: Monday, June 05, 2017 7:07 AM To: Alan Greenberg <alan.greenberg@mcgill.ca>; sdeerhake@nic.as; James Bladel <jbladel@godaddy.com>; 'John Curran' <jcurran@arin.net>; Thomas.Schneider@bakom.admin.ch Cc: ecadmin@icann.org Subject: Re: [ECAdmin] Do you feel the need for a publicly-available conference call prior to the Community Public Forum at ICANN-59 in JNB? Dear Empowered Community Administration, Following up on the thread below, staff would like to seek your guidance as to the format, logistics and overall conducting of the upcoming Community Forum at ICANN59. As you know, this has been scheduled for the morning of Tuesday 27 June (Day 2 of the meeting). In submitting the session request, staff took the liberty of requesting a room that can be set up as for an ICANN Public Forum (i.e. with a head table, the room otherwise in theater-style, with standing mics in the aisles for audience speakers, remote participation (Adobe Connect) facilities, and (possibly) roving mics and staff around the room. We are assuming that all five community representatives on the Empowered Community Administration, plus the relevant Board members in charge of “shepherding” the proposed Board Committee handover under the proposed Fundamental Bylaw amendment, will be seated at the head table. We are also assuming that you will want to do a very brief overview of the approval process (since this is the first time the Empowered Community is exercising this power), for which we can help with slides if you wish; and that a Board member will also give a very brief overview of the amendment that is being proposed. Other than that, do you have any thoughts about which of you will lead and/or moderate the discussion, or do you wish to use the services of a professional moderator? Please let us know your suggestions, and let us know also if you think a call amongst ourselves to discuss the logistics will be helpful. Thanks and cheers Mary On 5/31/17, 10:28, "ecadmin-bounces@icann.org on behalf of Alan Greenberg" <ecadmin-bounces@icann.org on behalf of alan.greenberg@mcgill.ca> wrote: I see no need for such a call. We do enough conference calls that we do not need to "practice" for them. Alan At 30/05/2017 10:05 PM, Stephen Deerhake wrote: >Greetings fellow ECA members, > >As you have seen (or will shortly see, once the >ICANN 59 schedule is posted) that we are set to >hold the first ever Community Forum under the >new Bylaws from 08.00-09.00h on Tuesday, 27.06.2017. > >Per Annex D, Section 1.3(2) we (the Empowered >Community Administration) may request that ICANN >set up a "…publically available conference >call…" prior to the Community Forum between >ourselves and the Decisional Participants. > >Personally, I do not see the need for such a >call, but I thought I should solicit your >opinions on this prior to providing ICANN formal >notice regarding the scheduling (or non-scheduling) of such call. > >Can you please let me know within the next >couple of days if you feel you would like such a >tele-conference call to be scheduled? Otherwise >I will notifiy ICANN at week's end that it will >not be necessary to plan the call. > > >Best Regards, > >/Stephen _______________________________________________ ECAdmin mailing list ECAdmin@icann.org https://mm.icann.org/mailman/listinfo/ecadmin