June 2018 - Epdp-dt - lists.icann.org

High Interest Topic Session in Panama
by Austin, Donna June 21, 2018

June 21, 2018

All As flagged on our call yesterday, and thanks to the flexibility of the RDS/WHOIS Review Team 2, we have swapped our sessions in Panama and the Council will now host a High Interest Topic session: Community Input to the GNSO Expedited Policy Development Process Charter Development on Monday from 5.00pm to 6.30pm. The session description is attached for information. We hope that all of you who volunteered to lead various topics during the Council drafting exercise will also be available to participate in this session and lead the discussion on your respective topics. And just to remind folks who volunteered for what: * Composition / Membership Criteria: Keith Drazek * Leadership: Paul McGrady * Scope (mission, purposes, objectives, goals, deliverables, timeframes): Susan Kawaguchi * Decision-making methodologies: Rubens Kuhl * Status reporting: Darcy Southwell * Problem/Issue Escalation & Resolution Processes: Stephanie Perrin We’re in the process of putting together a deck for the session and we will circulate that to all those named here as soon as we can for your input. Thanks Donna

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Re: [Epdp-dt] [council] ePDP DT / Leadership Issues
by Michele Neylon - Blacknight June 19, 2018

June 19, 2018

Forcing a chair on a group is probably not optimal and also we’d have to assume that not every member of the group would either want the role or have the time to do it. So I’d be happier with the council having the ability to manage that process without dictating it -- Mr Michele Neylon Blacknight Solutions Hosting, Colocation & Domains https://www.blacknight.com/ http://blacknight.blog/ Intl. +353 (0) 59 9183072 Direct Dial: +353 (0)59 9183090 Personal blog: https://michele.blog/ Some thoughts: https://ceo.hosting/ ------------------------------- Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty Road,Graiguecullen,Carlow,R93 X265,Ireland Company No.: 370845 From: Epdp-dt <epdp-dt-bounces(a)icann.org> on behalf of Paul McGrady <PMcGrady(a)winston.com> Date: Tuesday 19 June 2018 at 15:58 To: Marika Konings <marika.konings(a)icann.org>, "Epdp-dt(a)icann.org" <Epdp-dt(a)icann.org> Subject: Re: [Epdp-dt] [council] ePDP DT / Leadership Issues Thanks Marika. Seems like there would be some time saved if the Council could decide on a Chair. From: Epdp-dt [mailto:epdp-dt-bounces@icann.org] On Behalf Of Marika Konings Sent: Tuesday, June 19, 2018 9:55 AM To: Epdp-dt(a)icann.org Subject: [Epdp-dt] FW: [council] ePDP DT / Leadership Issues Moving this conversation to the draft team list. Note that the WG Guidelines state the following: “Unless a Chair has already been named by the Chartering Organization, normally a Chair will be selected at the first meeting of the WG. Until that time, the Chartering Organization’s liaison may fulfill the role of interim Chair”. So the Council has the ability to appoint a chair should it want to, although the standing practice for PDP WGs has been for the WG to select its own leadership. FWIW, the appointment of a chair by the chartering organization has been used for recent CCWGs (e.g. CWG-Stewardship, CCWG-Accountability and new gTLD Auction Proceeds CCWG). I hope this is helpful background information. Best regards, Marika From: council <council-bounces(a)gnso.icann.org<mailto:council-bounces@gnso.icann.org>> on behalf of "McGrady, Paul D." <PMcGrady(a)winston.com<mailto:PMcGrady@winston.com>> Date: Tuesday, June 19, 2018 at 16:14 To: GNSO Council List <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> Subject: [council] ePDP DT / Leadership Issues I think we have at least two questions to address: 1. What is the ideal configuration of the leadership team for an EPDP? * 1 chair * 2 or more co-chairs * 1 chair and 1 or more vice-chairs * Some other model 1. Depending on the answer to the above, who should be nominated for leadership and what is that process? Historically, WG’s select their own leadership and that is ratified by the Council. Is that the same plan for the ePDP? Let’s discuss. PS: From the chat on today’s call I saw (and want to capture for your discussion): Ayden Ferdeline: Chair - Thomas Rickert Best, Paul ________________________________ The contents of this message may be privileged and confidential. If this message has been received in error, please delete it without reading it. Your receipt of this message is not intended to waive any applicable privilege. Please do not disseminate this message without the permission of the author. Any tax advice contained in this email was not intended to be used, and cannot be used, by you (or any other taxpayer) to avoid penalties under applicable tax laws and regulations.

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EPDP Drafting Team Follow-up Documents
by Caitlin Tubergen June 19, 2018

June 19, 2018

Dear All, In follow up to one of the action items of the DT call, please find a reminder of the topic leads that volunteered to lead on these topics during the community engagement session as well as Tuesday’s drafting team meeting: Composition / Membership Criteria: Keith Drazek Leadership: Paul McGrady Scope (mission, purposes, objectives, goals, deliverables, timeframes): Susan Kawaguchi Decision-making methodologies: Rubens Kuhl Status reporting: Darcy Southwell Problem/Issue Escalation & Resolution Processes: Stephanie Perrin To facilitate your efforts, you will find attached the empty charter template that was shared during the meeting, the charter template which was circulated last week and includes template language as well as suggested language based on conversations to date which could serve as a potential starting point, and a google doc link to a summary document which aims to capture input that has been received to date on the different topics as well as the related charter sections: https://docs.google.com/document/d/1Sjgr-Xb5OHljY1HWoIKqFf6KU0S_NS3xD1yqBsd…. You are encouraged to use the google doc to add any further comments and/or input you may have that will facilitate the topic lead’s job. If there is anything further that staff can do to assist your efforts, please let us know. Thank you. Best regards, Caitlin Tubergen Policy Senior Manager - GNSO ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office: +1 310 578 8666 Mobile: +1 310 699 5326 Email: caitlin.tubergen(a)icann.org

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Notes and action items from today's drafting team meeting
by Marika Konings June 19, 2018

June 19, 2018

Dear All, Please find below the notes and action items from today’s EPDP Initiation Request and EPDP Charter Drafting Team. Also note that a wiki page has been created where relevant info will be captured (see https://community.icann.org/x/IYEpBQ) The wiki page may not be publicly viewable yet – a request has been made to change the settings but it is still in progress. Staff will be following up on its assigned action items shortly. Note that for action item #2, Michele already shared a proposed draft with the mailing list for your input. Best regards, Marika ============== EPDP Initiation Request and EPDP Charter Drafting Team meeting on 19 June 2018 Proposed Agenda: 1. Purpose of call 2. Panama schedule 3. Review charter topics 4. Assign discussion leads Notes: These high-level notes are designed to help the DT navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at https://community.icann.org/x/IYEpBQ : . 1. Purpose of call * Structure and framework around this discussion * Need to complete EPDP initiation request and EPDP Charter * Need to come to common understanding of what is in the charter and what may need to be added to the template * Call for volunteers for leads for each of the main topics identified 2. Panama schedule * On Tuesday substantive time has been set aside between 9.00 - 15.00 for the drafting team. * Do note that a break will need to be scheduled in that time for the joint GAC-GNSO meeting which is scheduled from 11.30 - 12.30 that same day. * Cross-community session on Monday afternoon 17.00 - 18.30 for the community to provide input on the charter to help inform the drafting team's work. Would swop Thursday HIT EPDP Team session with Monday WHOIS RDSRT2 meeting. Donna volunteered to serve as co-ordinator for this meeting. * Placeholder on Wednesday from 9.00 - 10.15 which could also be potentially be used by the drafting team. * Discussions ongoing to see if some time on Tuesday afternoon's CC sessions could be used to provide an update to the community on the status of work of the DT. Action item #1: Staff to recirculate GNSO meeting schedule, highlighting EPDP DT slots as well as HIT Swop 3. Review charter topics Scope: * How does publication of uniform access model by ICANN Org fit into these conversations? It is not part of temp spec, but obviously has an impact on it. Who is expected to pick it up from here? Is it supposed to be part of the EPDP? * May need to be called out as part of the Monday community input session? * May not be an exclusion to what the GNSO is planning to do? * May be worth asking senior staff what the objective is? * Is a uniform access model a topic for policy development or not? If yes, it needs to be planned as either part of the EPDP or a parallel PDP/EPDP. Concerns if this would trigger another temporary specification. * This topic was called out in the annex to the temporary specification, with an expectation that it would get addressed in one way or another. * Add topic of Uniform Access Model to the agenda for the meeting with the ICANN Board. Consider sending question in advance. * Council to focus on what it considers its responsibility by working on the charter. Council controls what is in scope. Action item #2: Michele to develop draft question to ICANN Board on Uniform Access Model and link with EPDP by Saturday at the latest. Also include revised question on picket fence (see action item from previous meeting). * Are there any headings / sections missing that should be added for the EPDP Team Charter? * Is budget normally covered as part of the charter? Typically no budget associated with a PDP Team. No budget is currently set aside for this effort. Would need to be discussed with the ICANN Board. May be helpful if DT identifies what resources are needed to deliver work in a one year time period so that a specific request can be made. May be difficult to determine what the cost of potential resources are, further information on that would be helpful. Action item #3: Staff to get info on costs / spend from previous efforts such as reviews (e.g. facilitation, F2F meetings, research) * Members of the EPDP Team need to be willing to work towards consensus and need to be willing to compromise. * If you are on the team, you need to understand your responsibilities are to work on all topics, not pick and choose. Will be intensive work. Need to agree to that. 4. Assign discussion leads Role: facilitate discussion of each topic. Also serve as panelist on high level interest session to introduce / cover this topic. * Composition / Membership Criteria: Keith Drazek * Leadership: Paul McGrady * Scope (mission, purposes, objectives, goals, deliverables, timeframes): Susan Kawaguchi * Decision-making methodologies: Rubens Kuhl * Status reporting: Darcy Southwell * Problem/Issue Escalation & Resolution Processes: Stephanie Perrin Action item #4: Staff to circulate list of volunteers to mailing list, circulate blank charter, circulate draft charter, circulate comment summary - turn into google doc so leads can use that to further provide input. Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Recordings, attendance & AC chat from the EPDP Initiation Request and Charter Drafting Team on Tuesday 19 June 2018 at 13:00 UTC.
by Terri Agnew June 19, 2018

June 19, 2018

Dear All, Please find the attendance and AC chat of the call attached to this email, and the MP3 and AC recording below for the EPDP Initiation Request and Charter Drafting Team on Tuesday, 19 June 2018 at 13:00 UTC. Attendance of the call is also posted on the agenda wiki page: https://community.icann.org/x/3gA5BQ MP3: https://audio.icann.org/gnso/gnso-epdp-initiation-19jun18-en.mp3 AC Recording: <https://participate.icann.org/p8r4hwueub2/?OWASP_CSRFTOKEN=dfadd1c675d3b999 7d385c73af811ad3e519ba711e0d822cd8dd03d81960357e> https://participate.icann.org/p8r4hwueub2/ The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar ** Please let me know if your name has been left off the list ** Mailing list archives: https://mm.icann.org/pipermail/epdp-dt/ Main wiki page for the working group: <https://community.icann.org/x/IYEpBQ> https://community.icann.org/x/IYEpBQ Thank you. With kind regards, Terri

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FW: [council] ePDP DT / Leadership Issues
by Marika Konings June 19, 2018

June 19, 2018

Moving this conversation to the draft team list. Note that the WG Guidelines state the following: “Unless a Chair has already been named by the Chartering Organization, normally a Chair will be selected at the first meeting of the WG. Until that time, the Chartering Organization’s liaison may fulfill the role of interim Chair”. So the Council has the ability to appoint a chair should it want to, although the standing practice for PDP WGs has been for the WG to select its own leadership. FWIW, the appointment of a chair by the chartering organization has been used for recent CCWGs (e.g. CWG-Stewardship, CCWG-Accountability and new gTLD Auction Proceeds CCWG). I hope this is helpful background information. Best regards, Marika From: council <council-bounces(a)gnso.icann.org> on behalf of "McGrady, Paul D." <PMcGrady(a)winston.com> Date: Tuesday, June 19, 2018 at 16:14 To: GNSO Council List <council(a)gnso.icann.org> Subject: [council] ePDP DT / Leadership Issues I think we have at least two questions to address: 1. What is the ideal configuration of the leadership team for an EPDP? * 1 chair * 2 or more co-chairs * 1 chair and 1 or more vice-chairs * Some other model 1. Depending on the answer to the above, who should be nominated for leadership and what is that process? Historically, WG’s select their own leadership and that is ratified by the Council. Is that the same plan for the ePDP? Let’s discuss. PS: From the chat on today’s call I saw (and want to capture for your discussion): Ayden Ferdeline: Chair - Thomas Rickert Best, Paul ________________________________ The contents of this message may be privileged and confidential. If this message has been received in error, please delete it without reading it. Your receipt of this message is not intended to waive any applicable privilege. Please do not disseminate this message without the permission of the author. Any tax advice contained in this email was not intended to be used, and cannot be used, by you (or any other taxpayer) to avoid penalties under applicable tax laws and regulations.

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Charter template empty
by Marika Konings June 19, 2018

June 19, 2018

For our upcoming call – for some reason it does not display well in Adobe Connect so you can hopefully view it this way. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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