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Re: [Epdp-dt] Updated EPDP Team Charter and EPDP Initiation Request
by Marika Konings July 19, 2018

July 19, 2018

Staff identified a few further minor edits related to consistency, grammar, etc. that we’ve applied. You’ll find these changes in the redline version attached. They have also been incorporated in the google doc. If you believe any of these minor edits are not minor or incorrect, please let staff know. Thanks, Marika From: Epdp-dt <epdp-dt-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Wednesday, July 18, 2018 at 11:48 To: "epdp-dt(a)icann.org" <epdp-dt(a)icann.org> Subject: [Epdp-dt] Updated EPDP Team Charter and EPDP Initiation Request Dear All, Staff has gone ahead and incorporated the scope and related sections into the master charter, see https://docs.google.com/document/d/1xByqLnISySrYPrLJd5LUAk_aN5MiZEquNsSudQ2… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>. Note that we fixed a couple of minor issues (for example, in the section on the system for standardized access questions jumped from a to c) but we also noted that in the section on deliverables and timeframes the duplication for deliverable three was still present that was noticed in a previous DT meeting so we have gone ahead and removed this. You can see all these changes in redline in the attached version. If you believe any of these changes are in error, please let us know as soon as possible. We have also gone ahead and updated the EPDP Initiation Request accordingly by copying / pasting the relevant sections from the charter. The EPDP Initiation Request can be viewed here: https://docs.google.com/document/d/1en56aSzYU7RZ3Q9IIe2qaTEqBLBEZuR6vl5j2-4… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>. Unless there are any other issues identified, staff will have these documents ready for consideration during the upcoming GNSO Council meeting. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses [learn.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Updated EPDP Team Charter and EPDP Initiation Request
by Marika Konings July 18, 2018

July 18, 2018

Dear All, Staff has gone ahead and incorporated the scope and related sections into the master charter, see https://docs.google.com/document/d/1xByqLnISySrYPrLJd5LUAk_aN5MiZEquNsSudQ2…. Note that we fixed a couple of minor issues (for example, in the section on the system for standardized access questions jumped from a to c) but we also noted that in the section on deliverables and timeframes the duplication for deliverable three was still present that was noticed in a previous DT meeting so we have gone ahead and removed this. You can see all these changes in redline in the attached version. If you believe any of these changes are in error, please let us know as soon as possible. We have also gone ahead and updated the EPDP Initiation Request accordingly by copying / pasting the relevant sections from the charter. The EPDP Initiation Request can be viewed here: https://docs.google.com/document/d/1en56aSzYU7RZ3Q9IIe2qaTEqBLBEZuR6vl5j2-4…. Unless there are any other issues identified, staff will have these documents ready for consideration during the upcoming GNSO Council meeting. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Team composition - RSSAC omitted
by Heather Forrest July 18, 2018

July 18, 2018

Dear DT colleagues, It has come to my attention that we failed to include the RSSAC in the SO/AC allocations on the DT. I have checked with the small group, who have confirmed that the RSSAC wasn't discussed there. We mentioned SSAC in the DT call last week. This makes me think that the RSSAC's absence on the team composition document is an oversight in our intense efforts. Equal treatment gives them the same as ALAC, ccNSO and SSAC. I'm putting this out to the DT mailing list to check if there are any objections. If so, please raise these swiftly, as the RSSAC is already behind in terms of the invite for participants and we'll need to notify them ASAP. I'd like to give it 24 hours to be as efficient as possible here. Many thanks and best wishes, Heather

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EPDP Scope
by Drazek, Keith July 17, 2018

July 17, 2018

Hello again everyone…. Now attached is the final draft of the EPDP WG Charter scope section for your review and our vote on the 19th. I have attached the redline version (against the version circulate to the DT last Wednesday) and the clean version. Thanks for your patience and for the constructive input of all parties. Regards, Keith From: Drazek, Keith Sent: Sunday, July 15, 2018 10:28 AM To: Drazek, Keith <kdrazek(a)verisign.com> Cc: Epdp-dt(a)icann.org; marika.konings(a)icann.org Subject: Re: [EXTERNAL] [Epdp-dt] EPDP Scope Hi all. Please wait before reviewing. I may have jumped the gun and we may have more suggested edits incoming from NCSG. Thanks, Keith On Jul 15, 2018, at 8:44 AM, Drazek, Keith via Epdp-dt <epdp-dt(a)icann.org<mailto:epdp-dt@icann.org>> wrote: Hi all, As discussed on Wednesday’s EPDP Drafting Team call, attached is the final draft of the EPDP charter scope section. I received a few suggested edits from Stephanie and Darcy and did my best to incorporate/address them. The small group has reviewed and agreed this is ready for approval at the 19 July Council meeting. Thanks to everyone for your contributions to this effort. Regards, Keith <Updated Scope Section 15 July 2018 -- Consolidated Edits.docx> <Updated Scope Section 15 July 2018 -- Consolidated Edits CLEAN.docx> _______________________________________________ Epdp-dt mailing list Epdp-dt(a)icann.org<mailto:Epdp-dt@icann.org> https://mm.icann.org/mailman/listinfo/epdp-dt

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Latest version of EPDP Team charter (minus scope)
by Marika Konings July 16, 2018

July 16, 2018

Dear All, For your information, the latest version of the EPDP Team Charter can be found here: https://docs.google.com/document/d/1xByqLnISySrYPrLJd5LUAk_aN5MiZEquNsSudQ2…. All other remaining outstanding items were resolved as a result of feedback received on the list last week and/or no objections being expressed in relation to the proposed path forward. Note that an additional update may need to be made in relation to composition, pending the discussions on adding RSSAC to the membership list. Similarly, the scope and other related sections are pending resolution. You are all encouraged to provide input on the separate thread in relation to that topic so that the final text can hopefully be incorporated as soon as possible into the charter. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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EPDP Scope
by Drazek, Keith July 15, 2018

July 15, 2018

Hi all, As discussed on Wednesday's EPDP Drafting Team call, attached is the final draft of the EPDP charter scope section. I received a few suggested edits from Stephanie and Darcy and did my best to incorporate/address them. The small group has reviewed and agreed this is ready for approval at the 19 July Council meeting. Thanks to everyone for your contributions to this effort. Regards, Keith

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Fwd: Team composition - RSSAC omitted
by Marie Pattullo July 15, 2018

July 15, 2018

Absolutely! Thanks for picking this up, Heather. Marie Sent from my iPhone, sorry for typos On 15 Jul 2018, at 14:46, Drazek, Keith via Epdp-dt <epdp-dt(a)icann.org<mailto:epdp-dt@icann.org>> wrote: Agreed. This was an oversight and we should give RSSAC the opportunity to participate. Keith From: Epdp-dt <epdp-dt-bounces(a)icann.org<mailto:epdp-dt-bounces@icann.org>> On Behalf Of philippe.fouquart(a)orange.com<mailto:philippe.fouquart@orange.com> Sent: Sunday, July 15, 2018 7:20 AM To: Heather Forrest <haforrestesq(a)gmail.com<mailto:haforrestesq@gmail.com>>; Epdp-dt(a)icann.org<mailto:Epdp-dt@icann.org> Subject: [EXTERNAL] Re: [Epdp-dt] Team composition - RSSAC omitted Thanks Heather. I support this way forward, no objection. Regards, Philippe -------- Message d'origine -------- De : Heather Forrest <haforrestesq(a)gmail.com<mailto:haforrestesq@gmail.com>> Date : 15/07/2018 12:31 (GMT+01:00) À : Epdp-dt(a)icann.org<mailto:Epdp-dt@icann.org> Objet : [Epdp-dt] Team composition - RSSAC omitted Dear DT colleagues, It has come to my attention that we failed to include the RSSAC in the SO/AC allocations on the DT. I have checked with the small group, who have confirmed that the RSSAC wasn't discussed there. We mentioned SSAC in the DT call last week. This makes me think that the RSSAC's absence on the team composition document is an oversight in our intense efforts. Equal treatment gives them the same as ALAC, ccNSO and SSAC. I'm putting this out to the DT mailing list to check if there are any objections. If so, please raise these swiftly, as the RSSAC is already behind in terms of the invite for participants and we'll need to notify them ASAP. I'd like to give it 24 hours to be as efficient as possible here. Many thanks and best wishes, Heather _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you. _______________________________________________ Epdp-dt mailing list Epdp-dt(a)icann.org<mailto:Epdp-dt@icann.org> https://mm.icann.org/mailman/listinfo/epdp-dt

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Notes & action items from EPDP DT meeting as well as Scope Section for review
by Marika Konings July 14, 2018

July 14, 2018

Dear All, Please find below the notes and action items from today’s EPDP DT meeting. A reminder of the action items: Action item #1: Staff to launch call to appoint members shortly after this meeting. Action item #2: Staff to update draft charter with updates as agreed (see notes below). Action item #3: DT to review scope document as presented by Keith (see attached) as soon as possible, ideally within the next 24 hours, but no later than by Friday 13 July COB and share any comments / concerns with the mailing list. Action item #4: Keith to produce updated version by Saturday 14 July, Sunday 15 July - small team to review updated version, Monday 16 July - proposed final version shared with DT. Action item #5: If there are concerns about any of the other remaining items, please share those with the DT list (by Friday 13 July COB at the latest). Best regards, Marika Notes & Action Items – EPDP DT Meeting – 11 July 2018: These high-level notes are designed to help the DT navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at https://community.icann.org/x/2wA5BQ [community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…>. * Objective of today's meeting is to finalize charter in view of Council consideration during 19 July Council meeting. * Considerable progress has been made on a number of items, including composition, as a result of compromises that have been made. Let's not loose sight of the goodwill that has made this progress possible. * Avoid temptation to look backwards or forwards, objective is to produce a charter, not to do the work of the EPDP Team. * Small team summary: held 3 meetings since Panama focused on composition and scope. Proposed composition text was shared with DT on Saturday 7 July. This language also included a role description. Scope has been the main focus of the last two meetings. Key points that have come out of the discussion: concerns around whether there should be a phased or parallel efforts - ultimately what needs to happen is that temp spec needs to be confirmed by 25 May 2018, but third party access is also important. Small team has identified a number of gating questions that need to be addressed before discussions can start on the broader access related questions not covered by the temp spec (not including the annex). * Team composition - as soon as in principle agreement has been reached, call for volunteers should be launched. See latest version as included in the draft charter documents that were circulated prior to the meeting. Note also the requirements to commit to a statement of participation, as outlined in the draft call for volunteers that was circulated. Not adhering to the statement of participation could result in suspension. * Vice-Chair(s): proposal to have 1 vice chair instead of the originally proposed two to keep the leadership team small. Consider leaving it up to the EPDP Team to decide whether it is one or two. How is neutrality of vice-chair addressed? Should this be mentioned in case of replacement of the chair? EPDP Team could communicate this as part of the selection process for vice-chair(s) so that expectations are clear. Agreement that it should be left up to the EPDP Team whether it appoints 1 or 2 vice-chairs, noting that should vice-chair steps into chair role, chair requirements will need to be adhered to. Update charter as well as call for vollunteers accordingly. * Proposed change to iii - replace 'and trademark law' with 'and other relevant topics'. Agreement. * Double check count of members/alternates/liaisons in charter and update if needed. Action item #1: Staff to launch call to appoint members shortly after this meeting. Action item #2: Staff to update draft charter with updates as agreed (see notes above). Scope: * Good progress has been made by the small team, which is getting close to a stable document. Some challenges with the short turn around times and documents / comments that have been circulated between yesterday's meeting and now. * See latest version shared in Adobe Connect which Keith held the pen on bringing different aspects of the discussion together. * Some questions have been identified as gating questions which would form the pivot point to determine when further detailed discussions on access could start. Once those have been answered it would be reasonable to start discussions on the broader access questions. * Note that in relation to third deliverable on page 8 there is a reference to full consensus - this is probably the result of a copy / paste. To be corrected accordingly. * High level concerns need to be expressed as soon as possible, ideally during today's meeting. * Suggestion to not use the term "non-public registration data", it is "the personal and sensitive information of domain name registrants". Concern about consistency - need to make sure whathever is used aligns with what is in the Temp spec. * See objectives & goals section for the expected deliverables as well as expected timing. * Timeline currently in the charter is only specific to temp spec related questions, needs updating to reflect this second part dealing with access. * Important to be in a position to adopt the charter and demonstrate a united front at the upcoming Council meeting. * Ideally have all comments in by Friday so that final version is produced over the weekend (Sat - Keith to produce updated version, Sunday - small team to review, Monday - final version to DT). * Ideally no changes to any of the sections of the charter after Tuesday. Action item #3: DT to review scope document as presented by Keith as soon as possible, ideally within the next 24 hours, but no later than by Friday 13 July COB and share any comments / concerns with the mailing list. Action item #4: Keith to produce updated version by Saturday 14 July, Sunday 15 July - small team to review updated version, Monday 16 July - proposed final version shared with DT Remaining items: * Who reviews EOI applications? Proposal to have Council leadership and SSC leadership (Susan, Chair and Maxim, Vice-Chair) review the EOIs. Agreement to move forward as proposed (Council leadership plus SSC leadership). How to deal with Chair affirmation? Consider having selection committee decide by full consensus as all SGs are represented through Council leadership and SSC chairs. Agreement to have Council leadership + SSC leadership make a recommendation by full consensus to the GNSO Council. * If there are concerns about any of the other items, please share those with the DT list (by Friday COB at the latest). Action item #5: If there are concerns about any of the other remaining items, please share those with the DT list (by Friday COB at the latest). Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Reminder - input on outstanding items
by Marika Konings July 13, 2018

July 13, 2018

Dear all, Staff has gone ahead and applied all changes as discussed during Wednesday’s DT meeting to the charter (see https://app.luminpdf.com/viewer/pYWFe2XKvPJc2u9uB/share?sk=b4c15252-e532-42…) There were a couple of outstanding items that did not get specifically discussed but which were highlighted in the version of the charter that was circulated on Tuesday namely: * Recommended working methods: Any objections to the approach that staff has taken to reflect the input provided? * Rules of engagement – decision-making methodologies: Any objections to the proposed approach by staff (not editing this section further to not deviate from the GNSO WG Guidelines)? * Problem Issue Escalation: re. restriction participation in the case of serious disruption, Ayden has suggested to change the decision-making structure from Chair in consultation with the Council Liaison to Chair in consultation with the GNSO Council. This would be a deviation from the GNSO Working Group Guidelines. Is there support for making this change, or should it remain as currently is (in line with what is in the GNSO Working Group Guidelines)? * Problem Issue Escalation: Comment from Donna: This section needs to acknowledge the Chair’s ability to take action against a member if they believe the member is not adhering to the Statement of Participation. The paragraph dealing with restricting participation in case of serious disruption has been updated (new language in bold) so it now reads ‘who seriously disrupts the Working Group or does not adhere to the statement of participation’? Is there any objection to this change? If you have any input on these items or any other parts of the charter, please share your feedback with the DT mailing list by COB today Friday 13 July. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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REMINDER: DEADLINE FOR EPDP CHAIR EOI SUBMISSION IS TOMORROW, 13 July 2018 at 14:00 UTC / Announcement for Expressions of Interest for EPDP Team Chair position has been posted
by Terri Agnew July 12, 2018

July 12, 2018

Dear All, Please note that the announcement to call for expressions of interest for the EPDP Team Chair position has now been posted (see https://www.icann.org/news/announcement-2018-07-02-en [icann.org] <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_ann…> ). You are encouraged to share this announcement with your respective groups and anyone else who may be interested. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org <mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses [learn.icann.org] <https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages [gnso.icann.org] <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…> .

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