Wednesday 25 October from 16h00-17h30 CEST (14h00-15h30 UTC)

Session details: https://icann78.sched.com/event/1T4L6/at-large-euralo-general-assembly [icann78.sched.com]

Please complete the Google form (to confirm participation or send apology)

Please share this invitation with the members of your ALSes

Dear EURALO Members,

On behalf of the EURALO Chair, Sébastien Bachollet and Secretariat, Natalia Filina, please join us for the EURALO Hybrid General Assembly 2023 on Wednesday 25 October 2023 between 14:00-15:30 UTC (16:00-17:30 CEST), during the ICANN78 Meeting in Hamburg.

The draft Agenda has been posted on the EURALO Hybrid General Assembly 2023 wiki page. Please be so kind as to review the draft agenda and be prepared to participate!

Session details: https://icann78.sched.com/event/1T4L6/at-large-euralo-general-assembly [icann78.sched.com]

ATTENDANCE:

Please complete the Google form [docs.google.com] to confirm your attendance or send an apology.

• Please note that if confirmed participation for the initial timing on Tuesday and you ARE still available to join on the Wednesday, no need to complete again.
• IF your availability has changed, please AMEND the form accordingly.

NOTE – IF an apology and appointing a Proxy, please note Proxy on the Google form AND complete the attached proxy form (as per the EURALO Articles of Association – see hereafter).

At this stage you have TWO options:

1. Participate in the General Assembly in person or remotely: instructions for attending are included below in this email. Please note there is *no* travel funding to attend this meeting in Hamburg.
2. Send an apology, in which case you may nominate a PROXY (document attached) to represent you. A proxy will need to confirm participation in the General Assembly.

Please note that in order to achieve quorum at the General Assembly, it is important for you to take action on one of the two options above!

In order to nominate a proxy, please send your proxy document by email with the subject line PROXY EURALO Hybrid GA 2023 to EURALO’s Chair at sebicann@bachollet.fr, Secretariat at filinafilka@gmail.com and At-Large staff at staff@atlarge.icann.org, appointing the proxy.

Kindly note that according to the new EURALO Articles of Association, Proxies may only validly be appointed by a notice in writing (a “proxy notice”) which:

1. states the name and address of the Member appointing the proxy;
2. identifies the person appointed to be that Member’s proxy and the General Assembly in relation to which that person is appointed;
3. is signed by or on behalf of the Member appointing the proxy, or is authenticated in such manner as the Board may determine; and is delivered to the General Assembly in accordance with the articles and any instructions contained in the notice of the General Assembly to which they relate.

As per practice in past General Assemblies, there will be a maximum of two proxies possible per member participating in the GA and staff will inform you if a nominated proxy has exceeded their vote allocation and suggest alternatives.

At-Large staff amend the calendar invitations to reflect the NEW date and time and update it with Remote Participation information 24h prior to the session.

Thank you.

Kind regards,

At-Large Staff

ICANN Policy Team in support of the At-Large Community

Website: atlarge.icann.org [atlarge.icann.org]

Facebook: facebook.com/icann [facebook.com]atlarge [facebook.com]

Twitter: @ [twitter.com]ICANNAtLarge [twitter.com]