Dear all, as discussed and agreed at our monthly call earlier today, below please find some further infos regarding point 5 of the agenda. Best, Wolf Matthias Langenegger wrote Tue, 16 Feb 2010 01:53:

Hi Wolf,

Alan designed a process outline for the AOC review team selection process for At-Large over the weekend and sent it to the ALAC discuss list yesterday. I slightly modified the agenda item on the AOC review for today's meeting to incorporate the process outline.

https://st.icann.org/euralo/index.cgi?16_february_2010

We might need a little more time to discuss this agenda item after the latest changes. However, EURALO has already put forward Christopher Wilkinson (and Jeanette Hoffmann) as a candidate has therefore already done part of what the ExCom asked for.

Here is what the ExCom asks EURALO to do:

* 1. Selection of Candidates for the AOC Review Team

RALOs should select and forward any preferred candidates to the ALAC and to the designated ICANN address through whatever mechanism they choose,. The earlier this can be done, the better, but if ALAC members will have the time to adequately review the documentation, they must be received no later than the end of February 20th. The candidates must follow the specific requirements specified in the Call for Applicants PLUS must include a statement of why they believe:

a.) they are in a position to fairly access ICANN¹s accountability, transparency and the focus on the interests of global Internet users;

b.) they will be able to do this from the perspective of the global ICANN At-Large Community and the ALAC.

NOTE: EURALO, through its Chair, has expressed its support for Christopher Wilkinson's application for the Accountability and Transparency review team. The EURALO Chair also suggested Jeanette Hofmann's to the review committee. Jeanette has not submitted her application yet.

* 2. Advise ALAC on AOC Review Team Selection Process All RALOs, through whatever mechanism they choose, decide how their representatives can help the ALAC come to closure on the decisions on the AOC Review Team Selection Process for At-Large that the ALAC need to make during its teleconference on February 23rd. The ALAC has to make a decision on February 23rd and cannot defer these decisions.

A tentative ALAC meeting is scheduled on Friday, February 26 to finalize the endorsements in case the ALAC does not do so at our ALAC meeting on February 23rd.

Best Regards, -- Matthias Langenegger Manager, At-Large Regional Affairs Internet Corporation for Assigned Names and Numbers (ICANN)

Email: matthias.langenegger@icann.org Main Tel: +41 (79) 644 65 35 Fax: +41 (22) 594 85 44 Skype ID: matthiaslangenegger

------ Forwarded Message From: Alan Greenberg <alan.greenberg@mcgill.ca> Date: Mon, 15 Feb 2010 14:46:19 -0800 To: ALAC Working List <alac@atlarge-lists.icann.org> Subject: [ALAC] URGENT: Process to select ALAC representative to AoC Review

I am distributing this on behalf of Cheryl.

Since the last ALAC meeting and the submission of the approved ALAC comments on the Affirmation of Commitments review process, there have been numerous discussions at many levels on the review process. From an At-Large perspective, we need to decide how we will address the selection of one or more people to be candidates for the first review team - the one assessing ICANN's accountability, transparency and support of the interests of global Internet users.

Attached is a document that summarizes the issues and identifies what decision we must make. Because it includes a lot of background information, it is not short. The important issues are listed at the end, and most importantly, it includes a series of steps that we must take WITHOUT DELAY. For your convenience, the text of the document is also appended to this e-mail.

If we do not act quickly, we will lose the ability to effectively participate in the very important review.

PLEASE REVIEW IMMEDIATELY, AND DECIDE IN WHAT WAY YOU NEED TO INVOLVE THE REST OF YOUR RALO SO THAT WE CAN EFFECTIVELY MAKE DECISIONS NEXT WEEK.

Alan

---------------

Proposed ALAC Process for the "endorsement" of candidates responding to the Call for Accountability & Transparency (A&T) Review Team applicants (further to the discussion at the January 26th ALAC Meeting on this matter).

Background

· The Affirmation of Commitments (AoC - http://www.icann.org/en/documents/affirmation-of-commitments-30sep09-en.htm) calls for several reviews to be carried out periodically, with the first review being one on ensuring accountability, transparency and the interests of global Internet users (for short Accountability and transparency ­ A&T). The AoC requires that this review be concluded no later than December 31, 2010. · The review team will include the following (or their designated nominees): the Chair of the GAC, the Chair of the Board of ICANN, the Assistant Secretary for Communications and Information of the DOC, representatives of the relevant ICANN Advisory Committees and Supporting Organizations and independent experts. · Composition of the review team will be agreed jointly by the Chair of the GAC (in consultation with GAC members) and the Chair of the Board of ICANN. · The team composition will be published for public comment, but the draft review proposal does not seem to allow for changes based on these comments. · The Call for Applicants for membership in the review team was issued on January 13, 2010 - http://www.icann.org/en/reviews/affirmation/call-for-applicants-11jan10-en.p df. · The draft review proposal calls for one representative of the ALAC. - Our comments suggested that one was insufficient. We know that other organizations have made similar comments. At this point there is no indication that it will change, but it may. - Note the term ³representative² ­ defined as a person who has been chosen to act or make decisions on behalf of another person or a group of people. · The draft review proposal requires that any candidate to be considered for the review team be ³endorsed² by the group they are to represent. · The draft review proposal requires that applications be submitted directly to ICANN. - We have been assured that we will receive copies of any such applications. · The original deadline for submitting applications was February 17th at 23:59 UTC with the intent of selecting the final review team by February 20th. The submission deadline has since been extended to February 22nd and we have been told that the deadline for us submitting endorsements is March 1, 2010 at 23:59 UTC. · The call for applications did not allow for any ALAC-specific criteria, but since that time, the GNSO indicated that they may want to collect additional information on their behalf. · Any people who we endorse but who are not selected for the A&T review will be kept on file and may be appointed to a later review without further consultation with us. · The GAC and the Board are given the courtesy of being represented on the review team by their Chair or a delegate (it is unclear when they must decide whether they themselves are participating or replaced by a delegate), but the ACs and SOs are not.

Current Situation

As of February 11th we are told that there have been just two applications.

One is from a Kurt Snyder. He is not currently affiliated with any At-Large entity, but (according to his e-mail to the ALAC Chair ³I have been looking for ways to volunteer with ICANN and I believe this would be a fantastic opportunity for me. Moreover, my background is well suited for such an endeavor. I am an attorney with technology and assessment experience.² Mr. Snyder apparently incorrectly interpreted a reply from the ALAC Chair as implying that we had already formally endorsed him. This has been corrected.

The second is from Christopher Wilkinson, an At-Large participant from Europe. Wolf has sent an e-mail saying that EURALO supports his candidature. Christopher has a long and illustrious history with ICANN. He is a member of EURALO/ISOC Chapter of Wallonia (Belgium) and is a former EU representative to the GAC, former GAC vice-chair, and former Secretary of the GAC.

We have argued that the time-frame is unreasonable, particularly given the hierarchical structure of At-Large, but there is no indication that it will be altered.

It is unclear to what extent our representative, once selected, will be allowed to interact with us once he/she is appointed to the review team.

Although not planned for the purpose, we have an ALAC meeting scheduled for February 23, 2010, a few hours after the close of the application period.

In communications to date, we have assumed that we will publicly post the submitted information of all applicants seeking our endorsements on out wiki/web site (URL to be determined).

Decision Requirements

· Do we wish to ³endorse² all applicants to want to represent us? · If not, how do we select one or more? · Regardless of the above, do we want to indicate an order of preference? · If we do any sort of selection, what criteria do we use? Specifically, how do we recognize the person(s) who we will endorse to represent us. To what extent should prior knowledge of ICANN, prior involvement with ICANN, and prior involvement with the formally defined At-Large Community be factored in? · Given the time frame, to what extent can the entire At-Large Community - the ALSs, RALOs and even the entire ALAC MEANINGFULLY participate? · To what extent do we wish to require ALAC specific information from the candidates? If any, what? Note that the inclusion of the Assistant Secretary for Communications and Information of the US Department of Commerce sets the tone for this group ­ it is a HIGH-level group of people. · To what extent, at this late date, do we issue a further call for applications? · Do we wish our endorsed but not accepted candidates to be held for future reviews? · Do we want to consider the option of equity with the GAC and the Board by allowing our Chair or her/his delegate to participate in the process? Among other merits, it makes the representative responsible to and answerable to the ALAC and implicitly At-Large?

*Immediate Action*

The earliest that we can formally act on these questions is during our ALAC meeting of February 23rd. That will be too late to solicit applications or additional ALAC-specific information.

It is therefore suggested that IMMEDIATELY:

1. All RALOs, through whatever mechanism they choose, should select and forward any preferred candidates to the ALAC and to the designated ICANN address. The earlier this can be done, the better, but if ALAC members will have the time to adequately review the documentation, they must be received no later than the end of February 20th. The candidates must follow the specific requirements specified in the Call for Applicants PLUS must include a statement of why they believe: a. they are in a position to fairly access ICANN¹s accountability, transparency and the focus on the interests of global Internet users; b. they will be able to do this from the perspective of the global ICANN At-Large Community and the ALAC. 2. All RALOs, through whatever mechanism they choose, decide how their representatives can help the ALAC come to closure on the above decisions on February 23rd. We do NOT have the option of deferring these decisions. If we do not formally make them in a timely manner, we may lose our say in the process of selecting an ALAC representative and we lose our ability to adequately participate in the review. 3. We should schedule a tentative ALAC meeting on Friday, February 26 to finalize our endorsements in case we do not do so at our ALAC meeting on February 23rd.

------ End of Forwarded Message

comunica-ch phone +41 79 204 83 87 Skype: Wolf-Ludwig www.comunica-ch.net Digitale Allmend http://blog.allmend.ch - EURALO - ICANN's Regional At-Large Organisation http://euralo.org