Dear Colleagues, This is a reminder that we have asked you to participate in a poll regarding a proposed change to the IRT meeting schedule (to meet weekly rather than biweekly), https://www.surveymonkey.com/r/FTW57SC. As of today, we only have 9 responses. Please respond to this very short three-question poll no later than tomorrow, 20 January. We need feedback from as many of you as possible (including the full spectrum of stakeholder groups and constituencies represented on the IRT). These current results represent the views of only a small fraction of the IRT. We need responses from all of you so that we can make a fully-informed decision regarding the IRT meeting schedule. Thank you for your assistance on this. I will be distributing the documents for discussion at our 24 January meeting to you on Monday. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins@icann.org www.icann.org From: gdd-gnso-ppsai-impl-bounces@icann.org [mailto:gdd-gnso-ppsai-impl-bounces@icann.org] On Behalf Of Amy Bivins Sent: Friday, January 13, 2017 12:08 PM To: gdd-gnso-ppsai-impl@icann.org Subject: [Gdd-gnso-ppsai-impl] Cancelation of 17 January IRT meeting; Please complete IRT poll re: schedule Dear Colleagues, Upon further consideration, we have decided to cancel the Privacy and Proxy Service Provider Accreditation Program IRT meeting that is scheduled for this upcoming Tuesday, the 17th. Given that Monday is a U.S. holiday (I had forgotten about this during our IRT call), there is not adequate time to distribute the necessary documents for review before the call. I sincerely apologize for any inconvenience. Looking ahead, in an effort to ensure we proceed conservatively and transparently, and that we clearly understand and document all IRT members' intent surrounding our timeline and meeting schedule, we request that you complete the following poll no later than Wednesday, 18 January: https://www.surveymonkey.com/r/FTW57SC On our call on Tuesday the 10th, I asked two discrete questions regarding our timeline and call schedule, and the responses we received in the Adobe room were as follows: Question 1: Should this IRT adopt the 12-month timeline circulated to the IRT in December (question asked at approximately 8:23 on recording)? Attendees in room (including some staff): 30 Yes: (2)-Alex Deacon and Steve Metalitz (Steve elaborated on audio that the IRT should proceed to the substance of this implementation and hold weekly meetings, and see how quickly we can proceed rather than explicitly adopting the 12-month timeline) No: (8) Leana Vitruk (on the phone); Alejandro Hernandez, Carolyn Mitchell, Darcy Southwell, Eric Rokobauer, Greg DiBiase, Janelle McAlister, Lisa Villeneuve Question 2: Is anyone opposed to moving to weekly meetings (in response to discussion at end of call regarding the need for timely scheduling and adequate notice of meetings, at approximately 53:00)? Attendees in room (including some staff): 33 Yes (meaning, IRT should move to weekly meetings): (8) Alejandro Hernandez, Alex Deacon, Eric Rokobauer, Leana Vitruk, Lisa Villeneuve, Roger Carney, Steve Metalitz, Vlad Dinculescu No (meaning, opposed to moving to weekly schedule): (2): Carolyn Mitchell, Greg DiBiase Based on the more "yes's" than "no's" to Question 2, and the discussion on the audio, which seemed to support moving to weekly meetings, I committed to schedule weekly meetings. However, many IRT members did not answer the question (and some were not on the call). This is why we are asking you to complete the above-linked poll, to ensure we clearly understand and correctly interpret all IRT members' views on this topic. Our next meeting is scheduled for 24 January 2017. If your survey responses reflect the apparent intent in the room on the 10 January call, we will proceed to adopt the proposed weekly meeting schedule as of our 24 January meeting. Best, Amy Amy E. Bivins Registrar Policy Services Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins@icann.org <mailto:amy.bivins@icann.org> www.icann.org <http://www.icann.org>