Hello Everyone,

Here are our notes and action items from today’s meeting:

• Approved the 38 Outputs document for SubPro
• AI: Kurt agreed to send out the information packets to Board Members
• Board Members to interview: EPDP Temp Spec Phase 1 Chis Disspain and Avri Dorita and Akinori Maemura
• Ask ourselves what we expect from them? Chris and Avri have been deeply involved
• Unsure if Board members would be willing if they were just bystanders and not actively involved in the process. But it could be interesting to get the perspective of a Board member that relied on the information by others and would give us insights into Board members get their information
• This could help us formulate final reports in different ways that would be more understandable
• AI: Caitlin will verify if all three Board members were present for Phase 2 as well
• We need better participation on the Doodle polls and it is difficult to get some participation 
• Get the interviewee to get in touch with staff with 5-7 time slots and the requirement will be for Small Team members to fill out the doodle polls 
• Only alternative would be for finding a time that at least two small team members can do the interview and then schedule from there
• We will stick with the current program and find available times for everyone
• Interview Status: Alan Woods: New doodle poll will be created
• AI: Please fill out polls for Amr and Chris Lewis-EvansComplete the polls for Amr (https://doodle.com/meeting/participate/id/eg8ojnZa [doodle.com]) and Chris Lewis-Evans (https://doodle.com/meeting/participate/id/e5VZGqXa [doodle.com]) 
• Julf said no to being interviewed
• Dan Halloran is discussing it with colleagues to see if he is allowed to discuss this from the staff side
• Stephanie is also back in the mix and would be available to be interviewed
• When we are done with EPDP Phase 1 and 2 to see a preliminary version of a report and then see if/how SubPro changes that

All the best,

John R. Emery, Ph.D.

Policy Development Support Senior Specialist

Generic Names Supporting Organization (GNSO)

Internet Corporation for Assigned Names and Numbers (ICANN)

www.icann.org

From: "kurt kjpritz.com via Gnso-board-readiness-smallteam" <gnso-board-readiness-smallteam@icann.org>
Date: Tuesday, February 18, 2025 at 18:53
To: Susan Payne via Gnso-board-readiness-smallteam <gnso-board-readiness-smallteam@icann.org>
Cc: GNSO-Secs <gnso-secs@icann.org>, "kurt kjpritz.com" <kurt@kjpritz.com>
Subject: [Gnso-board-readiness-smallteam] Board Readiness agenda

Hi Everyone: 

I look forward to seeing you again later today. 

The Agenda (for comment or edit: 

1) Finishing the Information Packet for SubPro interviews, and in particular, the section listing the “Board rejected recommendations.” Remember that the initial draft contained only those recommendations that were finally rejected by the Board and not those “Pended” and subsequently resolved. We (or at least I) thought it important to include all the recommendations not immediately accepted by the Board as there are likely to be valuable lessons in those. 

I have sent around a proposed, revised set of “rejections” (attached) that: 

• included the all the pended recommendation and also shortened up the descriptions so that the doc did not become unwieldy. This sort of editing means the listing is more of a memory jog for the participant, rather than a complete description, and
• Has two columns: 1) recommendation and 2) reason for rejection. It does not include a third column describing the out come. While informative, I did not include the column because: 1) the information will make the doc longer and might not be required if we are considering Board initial reactions, and 2) I don’t know the answers.

If we want to include a third column, I’ll need a volunteer to talk it through with me 

2) Selection of Board members to interview for the Registration Data EPDPs. Here is a link to the list of Board members during that time period https://docs.google.com/document/d/1It-oqCYcjVt-p1jVGLEU-p-XLlXRegQie19zpvusdDg/edit?usp=sharing [docs.google.com]

3) A better process for scheduling interviews. I don’t know how to take the lack of responsiveness to the Doodle polls but I will suggest a slightly amended process during this call. See attachment

4) Interview status: For EPDP Phase 2:

• Alan, still being scheduled, I think the poll is past is use-by date
• Complete the polls for Amr (https://doodle.com/meeting/participate/id/eg8ojnZa [doodle.com]) and Chris Lewis-Evans (https://doodle.com/meeting/participate/id/e5VZGqXa [doodle.com]) 
• Julf said no
• Dan Halloran - discussing with colleagues, asked for a timeframe
• Stephanie is back in the mix!

Thanks & regards,

Kurt