Dear DT colleagues, In advance of our call, please see below my email to the GNSO Council leadership team earlier this week updating as to our progress and suggestions re meeting attendance, a public session in Cancun, and how to deal with final sign-off on 18.12 Joint Consultation Guidelines with the ccNSO. An update on the Joint Consultation Guidelines is on our agenda for this week - Julie, Ariel and I will provide more detailed information then. I understand Keith's reply to be supportive of where we are and what is proposed in terms of next steps. We are, hooray!, coming to the end of our efforts with the work on 3.1, 3.2 and 3.3 in this week's call. To streamline and economise your work, if you haven't already reviewed the drafts that Ariel and Julie circulated at the end of our last call, if you can spare an hour between now and the call, review 3.1. You'll find later that 3.2 and 3.3 are nearly identical in terms of process, it's just the trigger for the process that differs. Julie, Ariel, David and I have been in all 3 docs and making various typographical, consistency and clean-up type edits over the past 2 weeks. With each wave of edits, Ariel has gone back over all 3 docs to clean them up, so that we're not faced with a horribly messy document for our call. She's frankly done an amazing job at keeping up with all the tinkering. There are some major issues of substance to focus on in our call this week - I urge us to resist the temptation to engage in wordsmithing during the call, so that we can be sure to get through 3.1 in its entirety while we're together. The tinkering and review of the other two docs, 3.2 and 3.3, I'm confident can be done offline after we've finished discussing 3.1. With best wishes to everyone, and looking forward to catching up with you in a bit more than 12 hours, Heather ---------- Forwarded message --------- From: Drazek, Keith <kdrazek@verisign.com> Date: Tue, Sep 3, 2019 at 10:18 AM Subject: RE: Update on Guidelines & Templates for the GNSO’s Role in the Empowered Community Drafting Team work To: haforrestesq@gmail.com <haforrestesq@gmail.com>, rafik.dammak@gmail.com <rafik.dammak@gmail.com>, pam.little@alibaba-inc.com < pam.little@alibaba-inc.com> Cc: julie.hedlund@icann.org <julie.hedlund@icann.org>, ariel.liang@icann.org <ariel.liang@icann.org>, marika.konings@icann.org <marika.konings@icann.org>, mary.wong@icann.org <mary.wong@icann.org> Hi Heather, Thanks very much to you and to the members of the Drafting Team. This is great news and I look forward to the opportunity to engage the group during our October Council meeting. Rafik, Pam and I will discuss further during our upcoming leadership call, and we’ll get back to you with any follow-up questions. Your recommendations below are noted! Best regards, Keith *From:* Heather Forrest <haforrestesq@gmail.com> *Sent:* Monday, September 02, 2019 7:31 AM *To:* Drazek, Keith <kdrazek@verisign.com>; rafik.dammak@gmail.com; Pam Little <pam.little@alibaba-inc.com> *Cc:* Julie Hedlund <julie.hedlund@icann.org>; Ariel Liang < ariel.liang@icann.org>; Marika Konings <marika.konings@icann.org>; Mary Wong <mary.wong@icann.org> *Subject:* [EXTERNAL] Update on Guidelines & Templates for the GNSO’s Role in the Empowered Community Drafting Team work Dear Keith, Rafik, Pam, I hope this message finds the three of you and your Council colleagues very well. I write on behalf of the Drafting Team tasked with developing Guidelines & Templates for the GNSO’s Role in the Empowered Community to update you on our progress on our work plan. I am pleased to report that we are on track to submit our work to the GNSO Council in time for the October meeting document deadline, as shown here: https://docs.google.com/document/d/1yeydtqli8UWOrrvChIf9EMprGxo0pOr5lcadM-n0... One discrete element of our work, the development of Guidelines for GNSO-ccNSO Joint Consultation on the Initiation of a Special IFR, has required close cooperation with our counterparts serving on the ccNSO's Guidelines Review Committee. There have been several rounds of substantial revisions to the initial draft Guidelines text, with suggested edits from both the GNSO and ccNSO participants. Rather than deviate from its current work plan and momentum, the Drafting Team proposes to return to the ccNSO's most recent suggestions on the Joint Consultation guidelines *after *submitting the remainder of its work to the GNSO Council in time for the Council's October meeting. It has been suggested that the Joint Consultation Guidelines could be symbolically submitted to both the GNSO and ccNSO Councils in time for their respective November meetings, so that they could be discussed in the joint meeting of the Councils in Montreal and, if appropriate, jointly agreed in Montreal. If the GNSO Council supports this course of action, the Drafting Team will continue its work as in the work plan linked above and the Council will receive by 14 October all of the DT's guidelines and motion templates except the Guidelines for GNSO-ccNSO Joint Consultation on the Initiation of a Special IFR. The Drafting Team has also identified some issues that lie beyond the scope of the DT's work for subsequent follow-up by the GNSO Council. These will be documented in the covering note from the DT to the GNSO Council. If the GNSO Council finds it useful, the Drafting Team will be very pleased to attend the October and/or November GNSO Council meetings to answer any questions or provide an introduction on the guidelines and motion templates. We will also be very happy to explain the involvement with the ccNSO in developing the Guidelines for GNSO-ccNSO Joint Consultation on the Initiation of a Special IFR, and how this might proceed in Montreal. We also suggest that the Council consider submitting a meeting request for ICANN67 Cancun for a public session (HIT or similar) to present the guidelines and templates to the GNSO Stakeholder Groups and Constituencies. Various of the GNSO's responsibilities as a member of the EC and a Decisoinal Participant involve some action that commences by or is communicated through or requires input from the SG/Cs. We believe that it would be helpful to clearly identify these to the SG/C communities directly so that they can reflect upon their own charters and internal procedures to determine if changes are required at the SG/C level. We remain very willing to answer any questions that the Council may have about our work. Best wishes, Heather Forrest Drafting Team Chair