January 2022 - GNSO-CCOICI - lists.icann.org

For your review - updates made to reflect today's discussion
by Marika Konings 10 Feb '22

10 Feb '22

Dear All, Please note that the staff support team has included a number of edits in the document to reflect today’s discussion regarding confidentiality of responses (see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit). You can find these edits on pages 4, 5, 11, 12 and 16 (edits marked as made by Emily Barabas and Marika Konings). Please note that with regards to the references to information that is included in the summary report and how it is distributed, this reflects current practice. If the group wants to suggest changes to the current practice, please note so in your comments. Please review these revisions and provide any you input you may have on these revisions as well as any other sections of the document by Friday 4 February at the latest. Based on the input received, we’ll confirm whether the meeting on 9 February is necessary or not. Best regards, Emily, Julie and Marika From: GNSO-CCOICI <gnso-ccoici-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, 26 January 2022 at 14:56 To: "gnso-ccoici(a)icann.org" <gnso-ccoici(a)icann.org> Subject: [GNSO-CCOICI] Action Items and Notes: CCOICI Meeting 26 Jan 2022 at 13:00 UTC Dear members of the CCOICI, Please see below the action items and brief notes for the meeting of the Committee on Wednesday, 26 January 2022 at 13.00 UTC. Please see the relevant materials which can be found on the wiki page: https://community.icann.org/x/JYMZCg. The next meeting will be scheduled for Wednesday, 09 February 2022 at 13.00 UTC. Kind regards, Marika & Julie Action Items: 1. Staff to produce a revised version of the Working Group Self-Assessment to clarify points relating to the confidentiality of personal data. 2. Committee members to review the revised Working Group Self-Assessment prior to the meeting on 09 February. 3. Staff to ask for volunteers for the role of the Council Committee liaison to the GNSO SOI Task Force. Notes: 1. Welcome a. Appointment of Council Committee liaison to GNSO SOI Task Force * We finished our work with the review of the assignment of the work to the Statement of Interest Task Force. * The Task Force is now formed and ready to begin work. * The Task Force will need a liaison from the Council Committee. * This is not a liaison in the tradition sense, as in from the GNSO Council to another group. * This is a liaison from the Council Committee (CCOICI), which has oversight of the Task Force. The liaison has the direct linkage to the Committee in case there are questions or concerns, and to provide updates on the progress of the Task Force to the Committee. * The liaison should be in place when the first Task Force meeting is scheduled. ACTION ITEM: Staff to ask for volunteers for the role of the Council Committee liaison to the GNSO SOI Task Force. 2. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents (see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XI…>) a. Review input received from CCOICI members * Only comments from Flip and Desiree. The comments from Desiree on the issue of technical requirements relating confidentiality of personal data. Flip had an editorial suggestion. * We will need to address the issue of confidentiality of responses. * Asking whether members need more time to review, or whether the document is fine in its current version. There was general agreement that the document did not require further review, but we will allow 1 more week for those who have missed today’s meeting. b. Address outstanding questions: * Confidentiality of responses – what is the expectation from respondents as well as those reviewing the responses? * Will need to update the document based on the Committee’s determination. * Currently WG members get a general link and they provide their names when completing the survey, but only staff see the names. The results are anonymized. Summary report is distributed and published. * Questions: Should we continue in the same manner? The same for both the mid-cycle survey and the end-of-cycle survey? Who should see the raw data? What are the expectations of responses and reviewers? * Could we use technology to anonymize responses – that is, to provide a unique URL to each respondent? This would eliminate the ability for anyone to see the personal data of respondents. * Not sure whether this is possible in the survey tool. * Could suggest language emphasizing that access to personal data should be restricted and technological solutions should be considered. * We would still want to ask for affiliation so we understand the balance of the responses over the participating groups. * The current language makes it clear what data is collected and what is done with that data. * Could get better feedback if responses are anonymous. * Some people may want to provide their names, which is possible. Could be an optional field, or provided in comments. But then depending on the size of the group one may be able to determine who are the other respondents. * Currently we do not publish the names of respondents. * Is the intent that ICANN Org staff will not see the personal identification? Or just that it not be published? * Should be as specific as possible with our requirements for confidentiality since ICANN is currently evaluating tools. * Public comment – proposal to bundle with possible changes that result from GNSO SOI TF * Changes to GNSO Operating Procedures have to be put out for public comment before taking effect. Consider the timing for this step. * There is also the work of the SOI Task Force, which may result in changes. Consider whether to wait and put all changes out for public comment, depending on the timing of the work of the Task Force. * If we hold for later publication, suggest that the Committee shares the document with the Council along with an update. * Question: Do we have any idea how long the work of the Task Force will take? Answer: In the assignment form the timeframe was 6-9 months. It is a small and focused group with a focused topic so this seems reasonable. There will be outreach to other groups, but that is considered in the timeframe estimate. * The Task Force also could decide that no changes are needed to the Operational Procedures. * The Task Force also is expected to develop a work plan with milestones to share with the Committee. If the work looks like it will take too long to complete the Committee could decide to go forward with the public comment. * The responses from the public comment will be reviewed by the Task Force for the SOI and by the Committee for the WG self-assessment. c. Confirm next steps * Proposed next step: Staff will provide revised text based on this discussion to make clear that providing names is optional and to consider tools allow for the provision of a unique ULR. * Once the revised document is finalized, Olga can provide it with an update to the GNSO Council while noting that it will still go out for public comment, and explaining issues of timing relating to possible changes arising from the work of the SOI Task Force. * The Committee will review the responses received from the public comment. * There are currently no further assignments for the Committee, but the GNSO Council could determine further activities. ACTION ITEMS: 1. Staff to produce a revised version of the Working Group Self-Assessment to clarify points relating to the confidentiality of personal data. 2. Committee members to review the revised Working Group Self-Assessment prior to the meeting on 09 February. 3. Confirm action items & next meeting (Wednesday 9 February at 13.00 UTC) * The meeting on 09 February will be scheduled, but if there are no further comments on the Working Group Self-Assessment the meeting could be canceled.

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Post Call | Council Committee for Overseeing and Implementing Continuous Improvement | Wednesday, 26 January 2022
by Devan Reed 26 Jan '22

26 Jan '22

Dear all, All recordings for the Council Committee for Overseeing and Implementing Continuous Improvement call held on Wednesday, 26 January 2022 at 13:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/YID3Cg> (attendance included) and the GNSO Master Calendar <https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…> . These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom Chat * Zoom recording (including audio, visual, rough transcript) * Transcript For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-ccoici/> and the main wiki page<https://community.icann.org/x/JYMZCg>. Thank you. Kind regards Devan

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Meeting Invitation | CCOICI Meeting | Wednesday, 09 February 2022 at 13:00 UTC
by Devan Reed 26 Jan '22

26 Jan '22

Dear all, The next CCOICI meeting is scheduled on Wednesday, 09 February 2022 at 13:00 UTC for 60 minutes. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM <https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/YoD3Cg * Check your time zone: https://tinyurl.com/yckmc2x6 Thank you, Kind regards, Devan

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Action Items and Notes: CCOICI Meeting 26 Jan 2022 at 13:00 UTC
by Julie Hedlund 26 Jan '22

26 Jan '22

Dear members of the CCOICI, Please see below the action items and brief notes for the meeting of the Committee on Wednesday, 26 January 2022 at 13.00 UTC. Please see the relevant materials which can be found on the wiki page: https://community.icann.org/x/JYMZCg. The next meeting will be scheduled for Wednesday, 09 February 2022 at 13.00 UTC. Kind regards, Marika & Julie Action Items: 1. Staff to produce a revised version of the Working Group Self-Assessment to clarify points relating to the confidentiality of personal data. 2. Committee members to review the revised Working Group Self-Assessment prior to the meeting on 09 February. 3. Staff to ask for volunteers for the role of the Council Committee liaison to the GNSO SOI Task Force. Notes: 1. Welcome a. Appointment of Council Committee liaison to GNSO SOI Task Force * We finished our work with the review of the assignment of the work to the Statement of Interest Task Force. * The Task Force is now formed and ready to begin work. * The Task Force will need a liaison from the Council Committee. * This is not a liaison in the tradition sense, as in from the GNSO Council to another group. * This is a liaison from the Council Committee (CCOICI), which has oversight of the Task Force. The liaison has the direct linkage to the Committee in case there are questions or concerns, and to provide updates on the progress of the Task Force to the Committee. * The liaison should be in place when the first Task Force meeting is scheduled. ACTION ITEM: Staff to ask for volunteers for the role of the Council Committee liaison to the GNSO SOI Task Force. 2. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents (see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XI…>) a. Review input received from CCOICI members * Only comments from Flip and Desiree. The comments from Desiree on the issue of technical requirements relating confidentiality of personal data. Flip had an editorial suggestion. * We will need to address the issue of confidentiality of responses. * Asking whether members need more time to review, or whether the document is fine in its current version. There was general agreement that the document did not require further review, but we will allow 1 more week for those who have missed today’s meeting. b. Address outstanding questions: * Confidentiality of responses – what is the expectation from respondents as well as those reviewing the responses? * Will need to update the document based on the Committee’s determination. * Currently WG members get a general link and they provide their names when completing the survey, but only staff see the names. The results are anonymized. Summary report is distributed and published. * Questions: Should we continue in the same manner? The same for both the mid-cycle survey and the end-of-cycle survey? Who should see the raw data? What are the expectations of responses and reviewers? * Could we use technology to anonymize responses – that is, to provide a unique URL to each respondent? This would eliminate the ability for anyone to see the personal data of respondents. * Not sure whether this is possible in the survey tool. * Could suggest language emphasizing that access to personal data should be restricted and technological solutions should be considered. * We would still want to ask for affiliation so we understand the balance of the responses over the participating groups. * The current language makes it clear what data is collected and what is done with that data. * Could get better feedback if responses are anonymous. * Some people may want to provide their names, which is possible. Could be an optional field, or provided in comments. But then depending on the size of the group one may be able to determine who are the other respondents. * Currently we do not publish the names of respondents. * Is the intent that ICANN Org staff will not see the personal identification? Or just that it not be published? * Should be as specific as possible with our requirements for confidentiality since ICANN is currently evaluating tools. * Public comment – proposal to bundle with possible changes that result from GNSO SOI TF * Changes to GNSO Operating Procedures have to be put out for public comment before taking effect. Consider the timing for this step. * There is also the work of the SOI Task Force, which may result in changes. Consider whether to wait and put all changes out for public comment, depending on the timing of the work of the Task Force. * If we hold for later publication, suggest that the Committee shares the document with the Council along with an update. * Question: Do we have any idea how long the work of the Task Force will take? Answer: In the assignment form the timeframe was 6-9 months. It is a small and focused group with a focused topic so this seems reasonable. There will be outreach to other groups, but that is considered in the timeframe estimate. * The Task Force also could decide that no changes are needed to the Operational Procedures. * The Task Force also is expected to develop a work plan with milestones to share with the Committee. If the work looks like it will take too long to complete the Committee could decide to go forward with the public comment. * The responses from the public comment will be reviewed by the Task Force for the SOI and by the Committee for the WG self-assessment. c. Confirm next steps * Proposed next step: Staff will provide revised text based on this discussion to make clear that providing names is optional and to consider tools allow for the provision of a unique ULR. * Once the revised document is finalized, Olga can provide it with an update to the GNSO Council while noting that it will still go out for public comment, and explaining issues of timing relating to possible changes arising from the work of the SOI Task Force. * The Committee will review the responses received from the public comment. * There are currently no further assignments for the Committee, but the GNSO Council could determine further activities. ACTION ITEMS: 1. Staff to produce a revised version of the Working Group Self-Assessment to clarify points relating to the confidentiality of personal data. 2. Committee members to review the revised Working Group Self-Assessment prior to the meeting on 09 February. 3. Confirm action items & next meeting (Wednesday 9 February at 13.00 UTC) * The meeting on 09 February will be scheduled, but if there are no further comments on the Working Group Self-Assessment the meeting could be canceled.

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15 MINUTES **REMINDER** Meeting Invitation | CCOICI Meeting | Wednesday, 26 January 2022 at 13:00 UTC
by Devan Reed 26 Jan '22

26 Jan '22

Dear all, The next CCOICI meeting is scheduled on Wednesday, 26 January 2022 at 13:00 UTC for 60 minutes. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/YID3Cg * Check your time zone: https://tinyurl.com/bdzfrsm5 [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/bdzfrsm5__;!!PtGJab4!qcODMMe…> Thank you, Kind regards, Devan

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**REMINDER** Meeting Invitation | CCOICI Meeting | Wednesday, 26 January 2022 at 13:00 UTC
by Julie Bisland 25 Jan '22

25 Jan '22

Dear all, The next CCOICI meeting is scheduled on Wednesday, 26 January 2022 at 13:00 UTC for 60 minutes. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/YID3Cg * Check your time zone: https://tinyurl.com/bdzfrsm5 [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/bdzfrsm5__;!!PtGJab4!qcODMMe…> Thank you, Kind regards, Devan

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Proposed Agenda - CCOICI Meeting on Wednesday 26 January at 13.00 UTC
by Marika Konings 25 Jan '22

25 Jan '22

Dear All, Please find below the proposed agenda for the next CCOICI meeting which is scheduled for Wednesday 26 January at 13.00 UTC. Please remember to review the proposed updates and additions to relevant WGSA documents (see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit) and flag any comments/concerns or questions you may have in advance of the meeting. Best regards, Emily, Julie and Marika CCOICI Meeting – Proposed Agenda Wednesday 26 January at 13.00 UTC 1. Welcome a. Appointment of Council Committee liaison to GNSO SOI Task Force 2. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents (see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit) a. Review input received from CCOICI members b. Address outstanding questions: * Confidentiality of responses – what is the expectation from respondents as well as those reviewing the responses? * Public comment – proposal to bundle with possible changes that result from GNSO SOI TF c. Confirm next steps 3. Confirm action items & next meeting (Wednesday 9 February at 13.00 UTC)

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Action item reminder
by Marika Konings 20 Jan '22

20 Jan '22

Reminder: CCOICI members will review the relevant WGSA documents at https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XI…> and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022. From: GNSO-CCOICI <gnso-ccoici-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, 12 January 2022 at 14:45 To: "gnso-ccoici(a)icann.org" <gnso-ccoici(a)icann.org> Subject: [GNSO-CCOICI] Action Items and Notes: CCOICI Meeting 12 Jan 2022 at 13:00 UTC Dear members of the CCOICI, Please see below the action items and brief notes for the meeting of the Committee on Wednesday, 12 January 2022 at 13.00 UTC. Please see the relevant materials which can be found on the wiki page: https://community.icann.org/x/JYMZCg. The next meeting will be scheduled for Wednesday, 26 January 2022 at 13.00 UTC. Kind regards, Marika & Julie Action Items: 1. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents (see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit) ACTION ITEM: CCOICI members will review the relevant WGSA documents at https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XI…> and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022. Notes: 1. Welcome 2. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents a. Overview of proposed updates and additions (Staff Support Team) Overview of the document (see also the attached slide): * GNSO Operating Procedures – Annex 1 GNSO WG Guidelines * Section 6.2 * Working Group Charter Template * Redline updates * Section 7.0 * Working Group Self-Assessment * Redline updates * Standalone documents * Working Group Self-Assessment * Redline updates * Working Group Charter Template * Redline updates * NEW * Periodic Survey * New text * Technical survey requirements * New text Review of the document – see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XI…> * Shared the document last week. * Reflects the discussions the Group has had to date on the Working Group Self-Assessment. * Identified questions for discussion in the group. * Group members are asked to review the document and add their comments/suggestions, in advance of the next meeting in two weeks. * GNSO Operating Procedures – Annex 1 GNSO WG Guidelines and standalone documents: * Section 6.2 - Working Group Charter Template * Section 7.0 - Working Group Self-Assessment * Redlines reflect addition of a periodic survey in addition to a life-cycle survey. * Working Group Self-Assessment – call out a question about summary reports and confidentiality: This language may need to be refined further to be specific about how the information will be used and shared, once the CCOICI has decided about that. * In the life-cycle survey: took out reference to “liaisons” and changed “Administrative” question to “Staff Support”; added specific questions on leadership and the Council liaison to the WG; added language about whether there are suggestions to inform the Council’s consideration of the feedback provided. * Added a new periodic survey (all text is new): Called out the question again about who should have access to the raw data; included relevant questions from the life-cycle survey; new section on leadership based on PDP 3.0. * Survey tool technical requirement – are there any must-haves? Once finalized take them to Tech Support staff to see what are the tool options that would be best fit for purpose. * Before any changes to the GNSO Operating Procedures are made they would have to go out for public comment once the Council has had a chance to review them. * Sent to the Board for oversight. b. CCOICI Questions / comments and confirm next steps * CCOICI members to review the relevant WGSA documents at https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XI…> and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022. * Once finalized the changes can go to the Council to review and then for public comment, or could go out to public comment first. May be preferable to go out after Council review as there may be other updates to make separate from those related to the self-assessment. ACTION ITEM: CCOICI members will review the relevant WGSA documents at https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XI…> and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022. 3. Confirm action items & next meeting (Wednesday 26 January at 13.00 UTC)

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Post Call | Council Committee for Overseeing and Implementing Continuous Improvement | Wednesday, 12 January 2022
by Devan Reed 13 Jan '22

13 Jan '22

Dear all, All recordings for the Council Committee for Overseeing and Implementing Continuous Improvement call held on Wednesday, 12 January 2022 at 13:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/XoD3Cg> (attendance included) and the GNSO Master Calendar <https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…> . These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom Chat * Zoom recording (including audio, visual, rough transcript) * Transcript For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-ccoici/> and the main wiki page<https://community.icann.org/x/JYMZCg>. Thank you. Kind regards Devan

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Meeting Invitation | CCOICI Meeting | Wednesday, 26 January 2022 at 13:00 UTC
by Devan Reed 12 Jan '22

12 Jan '22

Dear all, The next CCOICI meeting is scheduled on Wednesday, 26 January 2022 at 13:00 UTC for 60 minutes. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/YID3Cg * Check your time zone: https://tinyurl.com/bdzfrsm5 Thank you, Kind regards, Devan

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Action Items and Notes: CCOICI Meeting 12 Jan 2022 at 13:00 UTC
by Julie Hedlund 12 Jan '22

12 Jan '22

Dear members of the CCOICI, Please see below the action items and brief notes for the meeting of the Committee on Wednesday, 12 January 2022 at 13.00 UTC. Please see the relevant materials which can be found on the wiki page: https://community.icann.org/x/JYMZCg. The next meeting will be scheduled for Wednesday, 26 January 2022 at 13.00 UTC. Kind regards, Marika & Julie Action Items: 1. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents (see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit) ACTION ITEM: CCOICI members will review the relevant WGSA documents at https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022. Notes: 1. Welcome 2. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents a. Overview of proposed updates and additions (Staff Support Team) Overview of the document (see also the attached slide): * GNSO Operating Procedures – Annex 1 GNSO WG Guidelines * Section 6.2 * Working Group Charter Template * Redline updates * Section 7.0 * Working Group Self-Assessment * Redline updates * Standalone documents * Working Group Self-Assessment * Redline updates * Working Group Charter Template * Redline updates * NEW * Periodic Survey * New text * Technical survey requirements * New text Review of the document – see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit * Shared the document last week. * Reflects the discussions the Group has had to date on the Working Group Self-Assessment. * Identified questions for discussion in the group. * Group members are asked to review the document and add their comments/suggestions, in advance of the next meeting in two weeks. * GNSO Operating Procedures – Annex 1 GNSO WG Guidelines and standalone documents: * Section 6.2 - Working Group Charter Template * Section 7.0 - Working Group Self-Assessment * Redlines reflect addition of a periodic survey in addition to a life-cycle survey. * Working Group Self-Assessment – call out a question about summary reports and confidentiality: This language may need to be refined further to be specific about how the information will be used and shared, once the CCOICI has decided about that. * In the life-cycle survey: took out reference to “liaisons” and changed “Administrative” question to “Staff Support”; added specific questions on leadership and the Council liaison to the WG; added language about whether there are suggestions to inform the Council’s consideration of the feedback provided. * Added a new periodic survey (all text is new): Called out the question again about who should have access to the raw data; included relevant questions from the life-cycle survey; new section on leadership based on PDP 3.0. * Survey tool technical requirement – are there any must-haves? Once finalized take them to Tech Support staff to see what are the tool options that would be best fit for purpose. * Before any changes to the GNSO Operating Procedures are made they would have to go out for public comment once the Council has had a chance to review them. * Sent to the Board for oversight. b. CCOICI Questions / comments and confirm next steps * CCOICI members to review the relevant WGSA documents at https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022. * Once finalized the changes can go to the Council to review and then for public comment, or could go out to public comment first. May be preferable to go out after Council review as there may be other updates to make separate from those related to the self-assessment. ACTION ITEM: CCOICI members will review the relevant WGSA documents at https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022. 3. Confirm action items & next meeting (Wednesday 26 January at 13.00 UTC)

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15 MINUTES **REMINDER** Meeting Invitation | CCOICI Meeting | Wednesday, 12 January 2022 at 13:00 UTC
by Devan Reed 12 Jan '22

12 Jan '22

Dear all, The next CCOICI meeting is scheduled on Wednesday, 12 January 2022 at 13:00 UTC for 60 minutes. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/XoD3Cg * Check your time zone: https://tinyurl.com/mr23pz4x [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/mr23pz4x__;!!PtGJab4!ukHlSug…> Thank you, Kind regards, Julie

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**REMINDER** Meeting Invitation | CCOICI Meeting | Wednesday, 12 January 2022 at 13:00 UTC
by Julie Bisland 11 Jan '22

11 Jan '22

Dear all, The next CCOICI meeting is scheduled on Wednesday, 12 January 2022 at 13:00 UTC for 60 minutes. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/XoD3Cg * Check your time zone: https://tinyurl.com/mr23pz4x [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/mr23pz4x__;!!PtGJab4!ukHlSug…> Thank you, Kind regards, Julie

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Proposed Agenda - CCOICI Meeting on Wednesday 12 January at 13.00 UTC
by Marika Konings 11 Jan '22

11 Jan '22

Dear All, Please find below the proposed agenda for the next meeting of the CCOICI, which is scheduled for Wednesday 12 January at 13.00 UTC. As a reminder, please find further below the message that was sent last week in relation to the proposed updates as a result of the deliberations to date. Best regards, Emily, Julie and Marika CCOICI Meeting – Proposed Agenda Wednesday 12 January at 13.00 UTC 1. Welcome 2. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents (see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit) a. Overview of proposed updates and additions (Staff Support Team) b. CCOICI Questions / comments c. Confirm next steps 3. Confirm action items & next meeting (Wednesday 26 January at 13.00 UTC) From: GNSO-CCOICI <gnso-ccoici-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Tuesday, 4 January 2022 at 10:00 To: "gnso-ccoici(a)icann.org" <gnso-ccoici(a)icann.org> Subject: [GNSO-CCOICI] For your review - proposed updates Dear CCOICI members, First of all, best wishes for 2022. We hope you all had a nice and relaxing break. As discussed, the staff support team has taken a first stab at translating the CCOICI input and discussions to date into proposed updates and additions to relevant WGSA documents such as the existing WGSA, relevant sections in the GNSO Operating Procedures and WG Charter template as well as a new periodic WG assessment. You can review these proposed updates / additions here: https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XI…>. Please note that this document already contains redline text which reflects proposed updates to existing documents. In addition, a number of questions have been identified that will require CCOICI input. As there is a lot of information to digest, we would propose to do a run through of this document during next week’s meeting (Wednesday 12 January at 13.00 UTC). Of course, if before that time you already have a chance to review this document and you have comments, questions or suggestions that you would like to add, feel free to do so. Please do so by using the “insert – comment” option. Best regards, Emily, Julie and Marika

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For your review - proposed updates
by Marika Konings 04 Jan '22

04 Jan '22

Dear CCOICI members, First of all, best wishes for 2022. We hope you all had a nice and relaxing break. As discussed, the staff support team has taken a first stab at translating the CCOICI input and discussions to date into proposed updates and additions to relevant WGSA documents such as the existing WGSA, relevant sections in the GNSO Operating Procedures and WG Charter template as well as a new periodic WG assessment. You can review these proposed updates / additions here: https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit. Please note that this document already contains redline text which reflects proposed updates to existing documents. In addition, a number of questions have been identified that will require CCOICI input. As there is a lot of information to digest, we would propose to do a run through of this document during next week’s meeting (Wednesday 12 January at 13.00 UTC). Of course, if before that time you already have a chance to review this document and you have comments, questions or suggestions that you would like to add, feel free to do so. Please do so by using the “insert – comment” option. Best regards, Emily, Julie and Marika

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