January 2022 - GNSO-CCOICI - lists.icann.org

Action Items and Notes: CCOICI Meeting 12 Jan 2022 at 13:00 UTC
by Julie Hedlund 12 Jan '22

12 Jan '22

Dear members of the CCOICI, Please see below the action items and brief notes for the meeting of the Committee on Wednesday, 12 January 2022 at 13.00 UTC. Please see the relevant materials which can be found on the wiki page: https://community.icann.org/x/JYMZCg. The next meeting will be scheduled for Wednesday, 26 January 2022 at 13.00 UTC. Kind regards, Marika & Julie Action Items: 1. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents (see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit) ACTION ITEM: CCOICI members will review the relevant WGSA documents at https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022. Notes: 1. Welcome 2. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents a. Overview of proposed updates and additions (Staff Support Team) Overview of the document (see also the attached slide): * GNSO Operating Procedures – Annex 1 GNSO WG Guidelines * Section 6.2 * Working Group Charter Template * Redline updates * Section 7.0 * Working Group Self-Assessment * Redline updates * Standalone documents * Working Group Self-Assessment * Redline updates * Working Group Charter Template * Redline updates * NEW * Periodic Survey * New text * Technical survey requirements * New text Review of the document – see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit * Shared the document last week. * Reflects the discussions the Group has had to date on the Working Group Self-Assessment. * Identified questions for discussion in the group. * Group members are asked to review the document and add their comments/suggestions, in advance of the next meeting in two weeks. * GNSO Operating Procedures – Annex 1 GNSO WG Guidelines and standalone documents: * Section 6.2 - Working Group Charter Template * Section 7.0 - Working Group Self-Assessment * Redlines reflect addition of a periodic survey in addition to a life-cycle survey. * Working Group Self-Assessment – call out a question about summary reports and confidentiality: This language may need to be refined further to be specific about how the information will be used and shared, once the CCOICI has decided about that. * In the life-cycle survey: took out reference to “liaisons” and changed “Administrative” question to “Staff Support”; added specific questions on leadership and the Council liaison to the WG; added language about whether there are suggestions to inform the Council’s consideration of the feedback provided. * Added a new periodic survey (all text is new): Called out the question again about who should have access to the raw data; included relevant questions from the life-cycle survey; new section on leadership based on PDP 3.0. * Survey tool technical requirement – are there any must-haves? Once finalized take them to Tech Support staff to see what are the tool options that would be best fit for purpose. * Before any changes to the GNSO Operating Procedures are made they would have to go out for public comment once the Council has had a chance to review them. * Sent to the Board for oversight. b. CCOICI Questions / comments and confirm next steps * CCOICI members to review the relevant WGSA documents at https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022. * Once finalized the changes can go to the Council to review and then for public comment, or could go out to public comment first. May be preferable to go out after Council review as there may be other updates to make separate from those related to the self-assessment. ACTION ITEM: CCOICI members will review the relevant WGSA documents at https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit and provide comments/suggestions in advance of the next meeting on Wednesday, 26 January 2022. 3. Confirm action items & next meeting (Wednesday 26 January at 13.00 UTC)

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15 MINUTES **REMINDER** Meeting Invitation | CCOICI Meeting | Wednesday, 12 January 2022 at 13:00 UTC
by Devan Reed 12 Jan '22

12 Jan '22

Dear all, The next CCOICI meeting is scheduled on Wednesday, 12 January 2022 at 13:00 UTC for 60 minutes. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/XoD3Cg * Check your time zone: https://tinyurl.com/mr23pz4x [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/mr23pz4x__;!!PtGJab4!ukHlSug…> Thank you, Kind regards, Julie

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**REMINDER** Meeting Invitation | CCOICI Meeting | Wednesday, 12 January 2022 at 13:00 UTC
by Julie Bisland 11 Jan '22

11 Jan '22

Dear all, The next CCOICI meeting is scheduled on Wednesday, 12 January 2022 at 13:00 UTC for 60 minutes. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/XoD3Cg * Check your time zone: https://tinyurl.com/mr23pz4x [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/mr23pz4x__;!!PtGJab4!ukHlSug…> Thank you, Kind regards, Julie

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Proposed Agenda - CCOICI Meeting on Wednesday 12 January at 13.00 UTC
by Marika Konings 11 Jan '22

11 Jan '22

Dear All, Please find below the proposed agenda for the next meeting of the CCOICI, which is scheduled for Wednesday 12 January at 13.00 UTC. As a reminder, please find further below the message that was sent last week in relation to the proposed updates as a result of the deliberations to date. Best regards, Emily, Julie and Marika CCOICI Meeting – Proposed Agenda Wednesday 12 January at 13.00 UTC 1. Welcome 2. Working Group Self-Assessment – proposed updates and additions to relevant WGSA documents (see https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit) a. Overview of proposed updates and additions (Staff Support Team) b. CCOICI Questions / comments c. Confirm next steps 3. Confirm action items & next meeting (Wednesday 26 January at 13.00 UTC) From: GNSO-CCOICI <gnso-ccoici-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Tuesday, 4 January 2022 at 10:00 To: "gnso-ccoici(a)icann.org" <gnso-ccoici(a)icann.org> Subject: [GNSO-CCOICI] For your review - proposed updates Dear CCOICI members, First of all, best wishes for 2022. We hope you all had a nice and relaxing break. As discussed, the staff support team has taken a first stab at translating the CCOICI input and discussions to date into proposed updates and additions to relevant WGSA documents such as the existing WGSA, relevant sections in the GNSO Operating Procedures and WG Charter template as well as a new periodic WG assessment. You can review these proposed updates / additions here: https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1BIYQNao380XI…>. Please note that this document already contains redline text which reflects proposed updates to existing documents. In addition, a number of questions have been identified that will require CCOICI input. As there is a lot of information to digest, we would propose to do a run through of this document during next week’s meeting (Wednesday 12 January at 13.00 UTC). Of course, if before that time you already have a chance to review this document and you have comments, questions or suggestions that you would like to add, feel free to do so. Please do so by using the “insert – comment” option. Best regards, Emily, Julie and Marika

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For your review - proposed updates
by Marika Konings 04 Jan '22

04 Jan '22

Dear CCOICI members, First of all, best wishes for 2022. We hope you all had a nice and relaxing break. As discussed, the staff support team has taken a first stab at translating the CCOICI input and discussions to date into proposed updates and additions to relevant WGSA documents such as the existing WGSA, relevant sections in the GNSO Operating Procedures and WG Charter template as well as a new periodic WG assessment. You can review these proposed updates / additions here: https://docs.google.com/document/d/1BIYQNao380XIWSG357Cq6Fw6dfFkn71T/edit. Please note that this document already contains redline text which reflects proposed updates to existing documents. In addition, a number of questions have been identified that will require CCOICI input. As there is a lot of information to digest, we would propose to do a run through of this document during next week’s meeting (Wednesday 12 January at 13.00 UTC). Of course, if before that time you already have a chance to review this document and you have comments, questions or suggestions that you would like to add, feel free to do so. Please do so by using the “insert – comment” option. Best regards, Emily, Julie and Marika

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