November 2023 - GNSO-CCOICI

Actions & Notes | CCOICI meeting on Wednesday 22 November at 12:00 UTC
by Julie Hedlund 01 Dec '23

01 Dec '23

Dear All, Please see the following actions and notes for the CCOICI meeting on Wednesday, 22 November at 12:00 UTC: Best regards, Julie Acton Items: 1. Pilot Survey: CCOICI members and staff support to review and edit the draft survey questions at: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j… 2. WS2 CCG Questions and CCOICI draft responses: CCOICI members to review and suggest edits to the WS2 CCG questions and draft responses at: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOP…. 3. CCOICI Membership: Groups should review their representatives on the CCOICI at https://community.icann.org/pages/viewpage.action?pageId=169444296 and provide any changes to the list as soon as possible but not later than Wednesday, 06 December. 4. Next Meeting: CCOICI members should respond on the list not later than Monday, 27 November if they have conflicts with a meeting on Wednesday, 13 December at 12:00 UTC. Notes: 1. Welcome from the Chair * The CCOICI has not ended – it has more work to do and possible further assignments. * Your groups should review and confirm membership – see action item above. 2. GNSO Framework for Continuous Improvement Pilot: Develop a survey for CCOICI and Task Force current and former members Suggested draft questions: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j… Discussion: * Avoid double-barrel questions – break them out. * Free-form open text feedback – make more targeted and combine with a quantitative response (such as yes/no). * Should agree what the response should look like and make sure the questions are clear. * Q#4 – need context of the proceeding questions? * Don’t go longer than 10 minutes. * Target CCOICI and TF current and former members. * Regarding audience, I’d suggest that the audience be 1) Council 2) distribution to SG/C chairs to have their respective groups respond in a formal capacity. I’m particularly keen on the SGs/Cs because if this CCOCCI does continue, it is likely to require more SG/C resources to do the brunt of the work, and less on the Council. * Consideration of the structure is even more important because of the upcoming activity of the CIP-CCG. Could be helpful to expand the survey to get feedback for that group? Could refer back to the questions coming out of the recent ATRT. * Makes sense to ask about the future structure/process. * Who should be drafting the questions? Contribute to the Google doc. * Staff will assist in drafting questions and designing the survey. ACTION ITEM: CCOICI members and staff support to review and edit the draft survey questions at: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j… 3. WS2 Community Coordination Group (see: https://mm.icann.org/pipermail/council/2023-September/027277.html): Consider the request and draft a response for the Council to consider Questions and Draft Responses – See: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOP… ACTION ITEM: CCOICI members to review and suggest edits to the WS2 CCG questions and draft responses at: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOP… 4. CCOICI Membership: re-appoint representatives ACTION ITEM: Groups should review their representatives on the CCOICI at https://community.icann.org/pages/viewpage.action?pageId=169444296 and provide any changes to the list as soon as possible but not later than Wednesday, 06 December. 5. AOB * Next meeting is tentatively scheduled for Wednesday, 13 December at 12:00 UTC. ACTION ITEM: CCOICI members should respond on the list not later than Monday, 27 November if they have conflicts with a meeting on Wednesday, 13 December at 12:00 UTC.

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Re: [GNSO-CCOICI] Actions & Notes | CCOICI meeting on Wednesday 22 November at 12:00 UTC
by Berry Cobb 27 Nov '23

27 Nov '23

Dear All, Per action item #1, I took the liberty to restructure the survey based on the group’s discussions. The original draft of questions is on the last page for reference. As you will see, there are now five sections with a blend of quantitative and qualitative survey questions. Each question also provides a bracket reference for the response format. Please don’t be frightened by the length, as it looks longer than it really is due to page breaks. Of note though, given the nature of this topic and the types of feedback required here for how the GNSO will tackle continuous improvement, it’s staff’s opinion that a quick, less than 10 minute survey will not be sufficient. We need robust and substantive feedback from the stakeholders of the GNSO, because whether the CCOICI is fit for purpose or not, the current/future work MUST still be performed. Link: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j… Please feel free to make suggested edits or comments. Thank you. Julie and Berry. Berry Cobb Policy Development – Senior Program Manager Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +1 424 443 8960 Phone: +1 202 570 7240 Fax: +1 202 789 0104 Twitter: @berrycobb www.icann.org<https://www.icann.org/> From: GNSO-CCOICI <gnso-ccoici-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, November 22, 2023 at 18:58 To: "gnso-ccoici(a)icann.org" <gnso-ccoici(a)icann.org> Subject: [GNSO-CCOICI] Actions & Notes | CCOICI meeting on Wednesday 22 November at 12:00 UTC Dear All, Please see the following actions and notes for the CCOICI meeting on Wednesday, 22 November at 12:00 UTC: Best regards, Julie Acton Items: 1. Pilot Survey: CCOICI members and staff support to review and edit the draft survey questions at: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j… [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1MLHZJEybTLVE…> 2. WS2 CCG Questions and CCOICI draft responses: CCOICI members to review and suggest edits to the WS2 CCG questions and draft responses at: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOP… [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1IsNuxObExjQw…>. 3. CCOICI Membership: Groups should review their representatives on the CCOICI at https://community.icann.org/pages/viewpage.action?pageId=169444296 and provide any changes to the list as soon as possible but not later than Wednesday, 06 December. 4. Next Meeting: CCOICI members should respond on the list not later than Monday, 27 November if they have conflicts with a meeting on Wednesday, 13 December at 12:00 UTC. Notes: 1. Welcome from the Chair * The CCOICI has not ended – it has more work to do and possible further assignments. * Your groups should review and confirm membership – see action item above. 2. GNSO Framework for Continuous Improvement Pilot: Develop a survey for CCOICI and Task Force current and former members Suggested draft questions: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j… [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1MLHZJEybTLVE…> Discussion: * Avoid double-barrel questions – break them out. * Free-form open text feedback – make more targeted and combine with a quantitative response (such as yes/no). * Should agree what the response should look like and make sure the questions are clear. * Q#4 – need context of the proceeding questions? * Don’t go longer than 10 minutes. * Target CCOICI and TF current and former members. * Regarding audience, I’d suggest that the audience be 1) Council 2) distribution to SG/C chairs to have their respective groups respond in a formal capacity. I’m particularly keen on the SGs/Cs because if this CCOCCI does continue, it is likely to require more SG/C resources to do the brunt of the work, and less on the Council. * Consideration of the structure is even more important because of the upcoming activity of the CIP-CCG. Could be helpful to expand the survey to get feedback for that group? Could refer back to the questions coming out of the recent ATRT. * Makes sense to ask about the future structure/process. * Who should be drafting the questions? Contribute to the Google doc. * Staff will assist in drafting questions and designing the survey. ACTION ITEM: CCOICI members and staff support to review and edit the draft survey questions at: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j… [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1MLHZJEybTLVE…> 3. WS2 Community Coordination Group (see: https://mm.icann.org/pipermail/council/2023-September/027277.html): Consider the request and draft a response for the Council to consider Questions and Draft Responses – See: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOP… [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1IsNuxObExjQw…> ACTION ITEM: CCOICI members to review and suggest edits to the WS2 CCG questions and draft responses at: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOP… [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1IsNuxObExjQw…> 4. CCOICI Membership: re-appoint representatives ACTION ITEM: Groups should review their representatives on the CCOICI at https://community.icann.org/pages/viewpage.action?pageId=169444296 and provide any changes to the list as soon as possible but not later than Wednesday, 06 December. 5. AOB * Next meeting is tentatively scheduled for Wednesday, 13 December at 12:00 UTC. ACTION ITEM: CCOICI members should respond on the list not later than Monday, 27 November if they have conflicts with a meeting on Wednesday, 13 December at 12:00 UTC.

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**ON NOW** Meeting Invitation | CCOICI Meeting | Wednesday, 22 November 2023 at 12:00 UTC
by Julie Bisland 22 Nov '23

22 Nov '23

**ON NOW** Dear all, The next meeting of the CCOICI team will take place on Wednesday, 22 November 2023 at 12:00 UTC for 1 hour. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/0wC1E * Check your time zone: https://tinyurl.com/yckve9v8<https://urldefense.com/v3/__https:/tinyurl.com/yckve9v8__;!!PtGJab4!91FjK6A…> Thank you, Kind regards, Julie

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Post Call | CCOICI call | Wednesday, 22 November 2023
by Julie Bisland 22 Nov '23

22 Nov '23

Dear all, All recordings for the Council Committee for Overseeing and Implementing Continuous Improvement call held on Wednesday, 22 November 2023 at 12:00 UTC can be found on the agenda wiki page<https://community.icann.org/x/0wC1E> (attendance included) and the GNSO Master Calendar <https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…> . These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom recording (including chat, audio, visual, rough transcript) * Transcript For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-ccoici/> and the main wiki page<https://community.icann.org/x/JYMZCg>. Thank you. Kind regards Julie

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**Starts in 2 minutes** Meeting Invitation | CCOICI Meeting | Wednesday, 22 November 2023 at 12:00 UTC
by Julie Bisland 22 Nov '23

22 Nov '23

**Starts in 2 minutes** Dear all, The next meeting of the CCOICI team will take place on Wednesday, 22 November 2023 at 12:00 UTC for 1 hour. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/0wC1E * Check your time zone: https://tinyurl.com/yckve9v8<https://urldefense.com/v3/__https:/tinyurl.com/yckve9v8__;!!PtGJab4!91FjK6A…> Thank you, Kind regards, Julie

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**AT THE TOP OF THE HOUR** Meeting Invitation | CCOICI Meeting | Wednesday, 22 November 2023 at 12:00 UTC
by Julie Bisland 22 Nov '23

22 Nov '23

**AT THE TOP OF THE HOUR** Dear all, The next meeting of the CCOICI team will take place on Wednesday, 22 November 2023 at 12:00 UTC for 1 hour. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/0wC1E * Check your time zone: https://tinyurl.com/yckve9v8<https://urldefense.com/v3/__https:/tinyurl.com/yckve9v8__;!!PtGJab4!91FjK6A…> Thank you, Kind regards, Julie

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REMINDER | Meeting Invitation | CCOICI Meeting | Wednesday, 22 November 2023 at 12:00 UTC
by Devan Reed 21 Nov '23

21 Nov '23

Dear all, The next meeting of the CCOICI team will take place on Wednesday, 22 November 2023 at 12:00 UTC for 1 hour. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/0wC1E * Check your time zone: https://tinyurl.com/yckve9v8<https://urldefense.com/v3/__https:/tinyurl.com/yckve9v8__;!!PtGJab4!91FjK6A…> Thank you, Kind regards, Julie

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Restart meeting
by 陳曼茹 Manju Chen 19 Nov '23

19 Nov '23

Hello team, I hope all of you who were in Hamburg have reached home safely and had some quality rest. Now that we have finished all assignments, it is time for us to start reviewing the GNSO Framework for Continuous Improvement Pilot. I'm attaching the review proposal for your reference. The first step will be developing a survey that will be sent out to CCOICI and Task Force current and former members. In addition, we will consider the request from the WS2 Community Coordination Group (see: https://mm.icann.org/pipermail/council/2023-September/027277.html) and draft a response for the Council to consider. I'd propose we recommence our bi-weekly meeting starting the week of 20 - 24 November. I'd also like to stick to our old meeting time (12:00 UTC on Wednesday) if nobody objects. Last but not least, as we have a new makeup of the Council now, could those who need to re-aapoint your representative to the CCOICI kindly inform staff of your new representatives? Thank you and see you (online) soon! Best, Manju

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Proposed Agenda | CCOICI meeting on Wednesday 22 November at 12:00 UTC
by Julie Hedlund 16 Nov '23

16 Nov '23

Dear All, Per the message from Manju below, please see the following proposed agenda for the upcoming CCOICI meeting on Wednesday, 22 November at 12:00 UTC: 1. Welcome from the Chair 2. GNSO Framework for Continuous Improvement Pilot: Develop a survey for CCOICI and Task Force current and former members 3. WS2 Community Coordination Group (see: https://mm.icann.org/pipermail/council/2023-September/027277.html): Consider the request and draft a response for the Council to consider 4. CCOICI Membership: re-appoint representatives 5. AOB Best regards, Julie From: GNSO-CCOICI <gnso-ccoici-bounces(a)icann.org> on behalf of 陳曼茹 Manju Chen <manju(a)nii.org.tw> Date: Sunday, November 12, 2023 at 7:20 PM To: "gnso-ccoici(a)icann.org" <gnso-ccoici(a)icann.org> Subject: [GNSO-CCOICI] Restart meeting Hello team, I hope all of you who were in Hamburg have reached home safely and had some quality rest. Now that we have finished all assignments, it is time for us to start reviewing the GNSO Framework for Continuous Improvement Pilot. I'm attaching the review proposal for your reference. The first step will be developing a survey that will be sent out to CCOICI and Task Force current and former members. In addition, we will consider the request from the WS2 Community Coordination Group (see: https://mm.icann.org/pipermail/council/2023-September/027277.html) and draft a response for the Council to consider. I'd propose we recommence our bi-weekly meeting starting the week of 20 - 24 November. I'd also like to stick to our old meeting time (12:00 UTC on Wednesday) if nobody objects. Last but not least, as we have a new makeup of the Council now, could those who need to re-aapoint your representative to the CCOICI kindly inform staff of your new representatives? Thank you and see you (online) soon! Best, Manju

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Meeting Invitation | CCOICI Meeting | Wednesday, 22 November 2023 at 12:00 UTC
by Julie Bisland 13 Nov '23

13 Nov '23

Dear all, The next meeting of the CCOICI team will take place on Wednesday, 22 November 2023 at 12:00 UTC for 1 hour. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/0wC1E * Check your time zone: https://tinyurl.com/yckve9v8 Thank you, Kind regards, Julie

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