April 2024 - GNSO-CCOICI - lists.icann.org

Review Request by 03 May: Updated PPT Slides
by Saewon Lee 30 Apr '24

30 Apr '24

Dear All, Per the Action Items from the 17 April meeting, kindly find the revised slides<https://docs.google.com/presentation/d/1nss0h1T0vvomqSJpEBIUsNSJHSL8yFZem0E…> for your review. The main changes are in pp.18-19. Please provide your feedback in commenter mode only, which has already been set for you in the google slides. The leadership and staff would greatly appreciate your kind review and feedback by Friday, 03 May at 16:00 UTC for the presentation material to be delivered to the GNSO Council in time (material deadline: 06 May) for the 16 May meeting. Much appreciated, Julie, Berry, and Saewon. From: GNSO-CCOICI <gnso-ccoici-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, April 17, 2024 at 11:12 AM To: "gnso-ccoici(a)icann.org" <gnso-ccoici(a)icann.org> Subject: [GNSO-CCOICI] Actions & Notes | CCOICI meeting on Wednesday 17 April at 13:00 UTC Dear All, Please see the following actions and notes for the CCOICI meeting on Wednesday, 17 April at 13:00 UTC. Best regards, Julie ACTION ITEMS/NEXT STEPS: 1. Leadership and staff to send to the Group to review revised slides to suggest some draft details around the proposals on membership structure and decision-making for a Council update presentation at the 16 May meeting; 2. Group members to provide feedback in the form of suggested edits, if any, by Wednesday, 01 May so the presentation can be finalized and delivered to Council by the 06 May deadline for materials for the 16 May meeting. Notes: 1. Welcome and SOI Updates (5 mins) * No SOI updates provided. 2. Survey Review & Data Analysis (15 mins) – See attached slides. Start at slide 4. See the materials on the wiki at: https://community.icann.org/display/CCFOICI/c.+CCOICI+Pilot+Survey https://community.icann.org/display/CCFOICI/c.+CCOICI+Pilot+Survey?preview=… https://community.icann.org/display/CCFOICI/c.+CCOICI+Pilot+Survey?preview=… Overview of the survey and data analysis. 3. Discussion on Survey Results (15 mins) – See attached slides. Discussion/Questions: * Why not keep the group going – there needs to be someplace to have discussions about improvements. More alignment in the results than expected. * Need to think about what should be the decision-making method. * Are we fine with bringing this proposal to Council? * If we change the membership then we need a concrete proposal. * Two points: * Membership structure: Need to look at why it was originally structured the way it was. Was meant to be a oversight small team of Council members with Task Forces with broader participation from the community. Not sure how we would change the oversight structure since it’s representational. * Decision-making methodology: Helpful if this group would make suggestions. Options: * Full Consensus. * Standard in the WG Guidelines. * New method? Not in scope? * Question: Doesn’t every decision go to Council to decide? Does it matter what methodology the CCOICI uses? Do we want to point this out to Council? * If we had the full range of decision-making (rather than Full) it might have made a difference to what we sent to Council. * Need to be very clear what we are asking. * We agree that we need to be more clear on what we are proposing for structure and decision-making – provide more detail. * There was a previous group (SCI) on improvements implementation from a previous GNSO review. It was disbanded when it completed its work. 4. CIP-CCG Updates (15 mins) – See attached slides. Discussion: * CCOICI to discuss the principles on the list and provide feedback if any. * The criteria and indicators will be based on these principles. 5. Next Steps (5 mins) ACTION ITEMS/NEXT STEPS: 1. Leadership and staff to send to the Group to review revised slides to suggest some draft details around the proposals on membership structure and decision-making for a Council update presentation at the 16 May meeting; 2. Group members to provide feedback in the form of suggested edits, if any, by Wednesday, 01 May so the presentation can be finalized and delivered to Council by the 06 May deadline for materials for the 16 May meeting. 6. AOB (5 mins)

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Actions & Notes | CCOICI meeting on Wednesday 17 April at 13:00 UTC
by Julie Hedlund 17 Apr '24

17 Apr '24

Dear All, Please see the following actions and notes for the CCOICI meeting on Wednesday, 17 April at 13:00 UTC. Best regards, Julie ACTION ITEMS/NEXT STEPS: 1. Leadership and staff to send to the Group to review revised slides to suggest some draft details around the proposals on membership structure and decision-making for a Council update presentation at the 16 May meeting; 2. Group members to provide feedback in the form of suggested edits, if any, by Wednesday, 01 May so the presentation can be finalized and delivered to Council by the 06 May deadline for materials for the 16 May meeting. Notes: 1. Welcome and SOI Updates (5 mins) * No SOI updates provided. 2. Survey Review & Data Analysis (15 mins) – See attached slides. Start at slide 4. See the materials on the wiki at: https://community.icann.org/display/CCFOICI/c.+CCOICI+Pilot+Survey https://community.icann.org/display/CCFOICI/c.+CCOICI+Pilot+Survey?preview=… https://community.icann.org/display/CCFOICI/c.+CCOICI+Pilot+Survey?preview=… Overview of the survey and data analysis. 3. Discussion on Survey Results (15 mins) – See attached slides. Discussion/Questions: * Why not keep the group going – there needs to be someplace to have discussions about improvements. More alignment in the results than expected. * Need to think about what should be the decision-making method. * Are we fine with bringing this proposal to Council? * If we change the membership then we need a concrete proposal. * Two points: * Membership structure: Need to look at why it was originally structured the way it was. Was meant to be a oversight small team of Council members with Task Forces with broader participation from the community. Not sure how we would change the oversight structure since it’s representational. * Decision-making methodology: Helpful if this group would make suggestions. Options: * Full Consensus. * Standard in the WG Guidelines. * New method? Not in scope? * Question: Doesn’t every decision go to Council to decide? Does it matter what methodology the CCOICI uses? Do we want to point this out to Council? * If we had the full range of decision-making (rather than Full) it might have made a difference to what we sent to Council. * Need to be very clear what we are asking. * We agree that we need to be more clear on what we are proposing for structure and decision-making – provide more detail. * There was a previous group (SCI) on improvements implementation from a previous GNSO review. It was disbanded when it completed its work. 4. CIP-CCG Updates (15 mins) – See attached slides. Discussion: * CCOICI to discuss the principles on the list and provide feedback if any. * The criteria and indicators will be based on these principles. 5. Next Steps (5 mins) ACTION ITEMS/NEXT STEPS: 1. Leadership and staff to send to the Group to review revised slides to suggest some draft details around the proposals on membership structure and decision-making for a Council update presentation at the 16 May meeting; 2. Group members to provide feedback in the form of suggested edits, if any, by Wednesday, 01 May so the presentation can be finalized and delivered to Council by the 06 May deadline for materials for the 16 May meeting. 6. AOB (5 mins)

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Post Call | CCOICI call | Wednesday, 17 April 2024
by Terri Agnew 17 Apr '24

17 Apr '24

Dear all, All recordings for the Council Committee for Overseeing and Implementing Continuous Improvement call held on Wednesday, 17 April 2024 at 13:00 UTC can be found on the agenda wiki page<https://community.icann.org/x/TQMZEw> (attendance included) and the GNSO Master Calendar [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom recording (including chat, audio, visual, rough transcript) * Transcript For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-ccoici/> and the main wiki page<https://community.icann.org/x/JYMZCg>. Thank you. Kind regards, Terri Policy Team Supporting the GNSO

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**Starting in 15 minutes | Meeting Invitation | CCOICI Meeting | Wednesday, 17 April 2024
by Terri Agnew 17 Apr '24

17 Apr '24

**Starting in 15 minutes Reminder: Please send apologies only to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Dear all, The next meeting of the CCOICI team will take place on Wednesday, 17 April 2024 at 13:00 UTC for 1 hour. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send apologies to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/TQMZEw * Check your time zone: https://tinyurl.com/4wmb6kxp <https://urldefense.com/v3/__https:/tinyurl.com/4wmb6kxp__;!!PtGJab4!-x0Es7Y…> Thank you, Kind regards, Julie

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REMINDER | Meeting Invitation | CCOICI Meeting | Wednesday, 17 April 2024
by Devan Reed 17 Apr '24

17 Apr '24

Reminder: Please send apologies only to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Dear all, The next meeting of the CCOICI team will take place on Wednesday, 17 April 2024 at 13:00 UTC for 1 hour. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send apologies to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/TQMZEw * Check your time zone: https://tinyurl.com/4wmb6kxp <https://urldefense.com/v3/__https:/tinyurl.com/4wmb6kxp__;!!PtGJab4!-x0Es7Y…> Thank you, Kind regards, Julie

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Agenda and PPT Slides
by Saewon Lee 15 Apr '24

15 Apr '24

Dear CCOICI Team, We hope this email finds you safely. For our next meeting on Wednesday, 17 April 2024 at 13:00 UTC, kindly find the proposed agenda below (also shared via ppt slides in the pdf format attached): 1. Welcome and SOI Updates (5 mins) 2. Survey Review & Data Analysis (15 mins) 3. Discussion on Survey Results (15 mins) 4. CIP-CCG Updates (15 mins) 5. Next Steps (5 mins) 6. AOB (5 mins) Per Agenda Item #2, kindly refer to the attached ppt slides, focusing on pp.5-20, pertaining to the results and analysis of the Pilot Survey conducted during Feb.-Mar. 2024. Your kind review of the contents prior to the meeting will be greatly appreciated, allowing for a productive discussion during Agenda Item #3. We look forward to seeing you all soon! Kind regards, Julie, Berry, and Saewon. Saewon Lee Policy Development Support Manager for GNSO Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +1 (310) 463-5541 Email: saewon.lee(a)icann.org<mailto:saewon.lee@icann.org> Skype: saewon.lee.icann Website: www.icann.org<http://www.icann.org>

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