Dear All, Please see the following actions and notes for the CCOICI meeting on Wednesday, 22 November at 12:00 UTC: Best regards, Julie Acton Items: 1. Pilot Survey: CCOICI members and staff support to review and edit the draft survey questions at: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_... 2. WS2 CCG Questions and CCOICI draft responses: CCOICI members to review and suggest edits to the WS2 CCG questions and draft responses at: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPV.... 3. CCOICI Membership: Groups should review their representatives on the CCOICI at https://community.icann.org/pages/viewpage.action?pageId=169444296 and provide any changes to the list as soon as possible but not later than Wednesday, 06 December. 4. Next Meeting: CCOICI members should respond on the list not later than Monday, 27 November if they have conflicts with a meeting on Wednesday, 13 December at 12:00 UTC. Notes: 1. Welcome from the Chair * The CCOICI has not ended – it has more work to do and possible further assignments. * Your groups should review and confirm membership – see action item above. 2. GNSO Framework for Continuous Improvement Pilot: Develop a survey for CCOICI and Task Force current and former members Suggested draft questions: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_... Discussion: * Avoid double-barrel questions – break them out. * Free-form open text feedback – make more targeted and combine with a quantitative response (such as yes/no). * Should agree what the response should look like and make sure the questions are clear. * Q#4 – need context of the proceeding questions? * Don’t go longer than 10 minutes. * Target CCOICI and TF current and former members. * Regarding audience, I’d suggest that the audience be 1) Council 2) distribution to SG/C chairs to have their respective groups respond in a formal capacity. I’m particularly keen on the SGs/Cs because if this CCOCCI does continue, it is likely to require more SG/C resources to do the brunt of the work, and less on the Council. * Consideration of the structure is even more important because of the upcoming activity of the CIP-CCG. Could be helpful to expand the survey to get feedback for that group? Could refer back to the questions coming out of the recent ATRT. * Makes sense to ask about the future structure/process. * Who should be drafting the questions? Contribute to the Google doc. * Staff will assist in drafting questions and designing the survey. ACTION ITEM: CCOICI members and staff support to review and edit the draft survey questions at: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_... 3. WS2 Community Coordination Group (see: https://mm.icann.org/pipermail/council/2023-September/027277.html): Consider the request and draft a response for the Council to consider Questions and Draft Responses – See: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPV... ACTION ITEM: CCOICI members to review and suggest edits to the WS2 CCG questions and draft responses at: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPV... 4. CCOICI Membership: re-appoint representatives ACTION ITEM: Groups should review their representatives on the CCOICI at https://community.icann.org/pages/viewpage.action?pageId=169444296 and provide any changes to the list as soon as possible but not later than Wednesday, 06 December. 5. AOB * Next meeting is tentatively scheduled for Wednesday, 13 December at 12:00 UTC. ACTION ITEM: CCOICI members should respond on the list not later than Monday, 27 November if they have conflicts with a meeting on Wednesday, 13 December at 12:00 UTC.