Dear All,

 

Please find below the proposed agenda for the next EPDP Team meeting which is scheduled for Thursday, 30 August at 13.00 UTC. Additionally, please find the discussion summary index for Appendix C attached.

 

Best regards,

 

Marika, Berry, and Caitlin

 

 

EPDP Meeting #9 Agenda 

Thursday, 30 August 2018

 

  1. Roll Call & SOI Updates

 

  1. Welcome and Updates from EPDP Team Chair

 

  1. Review proposed next steps and action items on Section 4.4 - Lawfulness and Purposes of Processing gTLD Registration Data

 

  1. For Registrar-Registry-ICANN Contract Purposes (for collection), all, but registrars specifically, are asked to provide input on whether there are additional legitimate reasons why ICANN may need to require contracted parties to collect data from registrants? Should these purposes be re-grouped in some way to better capture their relevance, necessity and the data needed to support them?
  2. For Third Party Purposes (for access), the EPDP Team is expected to weigh in on whether the purposes enumerated here are valid and legitimate? Do those purposes have a corresponding legal basis? Do these purposes need to be reviewed for clarity? Note that any discussion on the safeguards and limitations in relation to access necessary to ensure GDPR compliant disclosures would happen after the gating questions have been answered.
  3. Once step 2 and 3 have been completed, the EPDP Team will need to review how this separation of purposes is to be reflected in 4.4 and what updates, if any, need to be made to the preceding sections (4.1 – 4.3), if these are still deemed necessary and relevant in light of the separation.

 

  1. Begin review of data elements table

 

  1. Begin discussion on Appendix C – Data Processing Requirements

 

  1. Deliberate on Preamble
  2. Deliberate on Section 1 (Principles for Processing)
  3. Deliberate on Section 2 (Lawfulness of Processing)
  4. Deliberate on Sections 3 – 3.1.6 (Specific Controller Processing requirements)
  5. Deliberate on 3.2 – 3.7 (Specific Controller Processing requirements)
  6. Deliberate on Sections 3.8 – 3.11 (Specific Controller Processing requirements)
  7. Discuss next steps for dealing with input on Appendix C

 

  1. Confirm action items and questions for ICANN Org, if any

 

  1. Wrap and confirm next meeting to be scheduled for Tuesday, 4 September at 13.00 UTC.