EPDP Members and Alternates, Please find attached the September 2018 release of the EPDP Fact Sheet. A few weeks ago, we released the August 2018 version that was meant to show a baseline of the budget line items allocated to the EPDP. Context of the monthly Fact Sheet are attached below. For the September version, you'll mostly notice that actual expense from professional services and travel are starting to appear. Full expenses from the LA Face to Face will not appear until the October version. Telcom, CBI, and the online training make up the actual expenses at the close of September. Lastly, travel funding for BCN now appears as committed. I'm happy to answer any questions you may have. Thank you. B Berry Cobb GNSO Policy Consultant @berrycobb From: Gnso-epdp-team [mailto:gnso-epdp-team-bounces@icann.org] On Behalf Of Berry Cobb Sent: Monday, September 17, 2018 09:50 To: gnso-epdp-team@icann.org Subject: [Gnso-epdp-team] EPDP Fact Sheet EPDP Members and Alternates, Please find attached the first release of the EPDP Fact Sheet. Purpose: This is a summary document (page 1) of the EPDP that highlights Meeting Activity, Status, Milestone acheivement, and most importantly financial resources. Detailed project planning and status can be found via other work products. Unique to the Fact Sheet are details of available budget versus actual spend. Funding Source & Amount: On 7 August 2018, Cherine Chalaby of the ICANN Board notified <https://gnso.icann.org/sites/default/files/file/field-file-attach/chalaby-t o-gnso-council-07aug18-en.pdf> the GNSO Council of supplemental budget available to execute the EPDP. In short, $590,000 was allotted to this effort to cover expenses related to professional services, telcom services, external experts, face to face travel support, and contingencies. Detailed allotment to budget line items can be found in Cherine's letter, as well as, pages 2 & 3 of the Fact Sheet. Project Cost Support Team (PCST): The concept of the PCST was first used for the CCWG on ICANN's Accountability where funds were allotted to that effort. The effort will be replicated here which is a first for the GNSO. Members of the PCST consist of EDPD leadership, Council leadership, ICANN Finance and ICANN Policy staff support. As noted in Cherine's letter, budget responsibilities lie with David Olive, SVP of Policy Development, who will coordinate with the PCST in review of requests and ultimate approval of expenses. Publication Frequency: The Fact Sheet will be published shortly after the close of the prior month. Also note that ICANN Finance will also provide financial reporting that will compliment the Fact Sheet as actual expenses are entered and reconciled in ICANN's finance system. Key Points to Fact Sheet - version1: . EPDP Status is a high-level summary of % Time Elapsed and not that of milestones achieved. This is a time based statistic because the EPDP and community have until 24 May 2019 to accomplish the task. This section also includes a Budget Spent vs. Committed percentage. Committed means that agreements for spend have set in motion, such as supported travel, telcom services, or contracts signed with vendors. . Section I Meeting Stats is a summary of meeting/conference call hours spent activity. . Section II Financial Resources is a break out of budgeted vs. committed vs. actual expense. It is divided between professional services and travel. This first version is intended to show a baseline of the entrire budget without any expenses. As noted above, the total amount is $590,000. However, given the urgency to prepare for the LA face to face, $87,000 shows as committed. . Section III Milestones is a high-level summary of milestones accomplished by phase including weighting. The EPDP is essentially broken down into three primary deliverables: Triage Report, Initial Report, and Final Report. Note, that this current version omits milestones relating to the issue of access as per the charter, the primary deliverbles must be delivered to meet the 24 May 2019 expiration of the Temporary Specification. . Page 2 is a detailed breakout of budget line items releated to professional services. While there are funds committed to training, telcom, and mediation, the commitments and any actuals will not appear until the September 2018 version of the Fact Sheet. . Page 3 is a detailed breakout of budget line items related to travel support. As noted above, $87K has been committed in support of the LA face to face. Any actuals and the committed funds for Barcelona, ICANN63 will appear in the September version. Stay tuned for the September version as it will contain much more information related to in-flight budget activities. The release should occur by the close of the first week in October. Please let me know if you have any questions. Thank you. B Berry Cobb GNSO Policy Consultant @berrycobb