Dear Stephane,

Thanks for the detailed email and attachments.

I note your question on the policy process and status.

This policy is complicated so it’s good to keep us in sync as we progress so don’t hesitate to ask any time.

The original policy recommendation has been adopted, implemented and in effect.
The Reconvened PDP WG produced a set of policy recommendation for Red Cross full names.
The Board adopted the policy “recommendation” – at this point, there is no policy yet, we only have recommendations.
The Implementation team (IRT included) then builds an implementation plan for this recommendation – this is what we are doing now.
The public comment is required for this “Implementation Plan” that includes exactly how and what we will do by when,

As we discussed at our IRT meeting, we plan to publish this policy language on 1 Feb 2020 with and effective date of 1 August 2020.

I hope this helps.

Now a request to you for us to continue with our Implementation Planning.

The requests for additional names must be made very clear please.

The attached excel while helpful isn’t clear when names exists and what names are being added.

For Macedonia, I think the ones in red are being added, correct?

I count 12 new names in red added to 40 existing name in black to make total 52 names, is that correct?

For eSwatini, I see that they are all in black.

Also, the count says 16 but there are clearly more than that.

Based on how we count, we’ve come up with 12 or 15 new names but now I think I count 16.

We can’t afford to get this wrong and we shouldn’t depend on anyone to “interpret” the information.

Therefore, please provide your requests for additional names in letters with exact full names listed please?

Please include existing name (to remain) and New names (to be added.)

Please provide one letter for each requests: one letter for eSwatini and one for Macedonia.

These letters than can be posted in the IRT wiki and used as a reference when we go to public comment and also reporting to GAC and GNSO. You may refer to the supporting documents you’ve provided here as they will be gathered and posted on the IRT wiki as well.

My apologies for the formality here; I seek your understanding and cooperation.

Thanks

Dennis Chang

From: Stephane Hankins <shankins@icrc.org>
Date: Friday, August 30, 2019 at 6:47 AM
To: "gnso-igo-ingo-ip-irt@icann.org" <gnso-igo-ingo-ip-irt@icann.org>
Cc: Dennis Chang <dennis.chang@icann.org>, Jennifer Hauseman <jhauseman@icrc.org>
Subject: FW: [Ext] RE: [Ext] RE: RC Reconvened IRT

Dear Denis, dear Colleagues in the IRT,

Please find below the elements requested on yesterday’s IRT Conference Call:

I. Additions to the reserved names’ list

Further to the IRT’s call held yesterday, we wish to confirm our request that the list of reserved National Red Cross or Red Crescent identifiers be revised in order to reflect

A) The change in the official name of the “Baphalali Swaziland Red Cross Society” to “Baphalali Eswatini Red Cross Society” (as decided upon by the National Society’s Annual General Assembly on 8 September 2018).

You will find attached a copy of the official notification from the President of the Baphalali Eswatini Red Cross Society confirming the change.

As agreed in past calls, we wish to request that the set of names already included in the reserved list (i.e. the variations of the “Baphalali Swaziland Red Cross Society”) be maintained in the list, and thus, mindful of the fact that the National Society will continue to be known by its old name in the foreseeable future.

A list of identifiers for reservation for the Baphalali Eswatini Red Cross Society is attached herewith (this list corresponds to what we had previously communicated).

We are also attaching herewith the cover pages of the Baphalali Eswatini Red Cross Society’s Website and Facebook page illustrating that the National Society’s new name is in use.

The change in the official name of the “Macedonian - or FYROM - Red Cross” to “Red Cross of the Republic of North Macedonia” (as decided by the Assembly of the National Society on 25 June 2019).

You will find attached a copy of the official notification from the Secretary General of the Red Cross of the Republic of North Macedonia confirming the change.

As agreed in past calls, we wish to request that the set of names and variations thereof already included in the reserved list (i.e. the variations of the “Baphalali Swaziland Red Cross Society”) be maintained in the list, and thus, mindful of the fact that the National Society will continue to be known by its old name in the foreseeable future.

A list of identifiers for reservation for the Red Cross of North Macedonia is attached herewith.

We are also attaching herewith a page from the Red Cross of North Macedonia’s Facebook page illustrating that the National Society’s new name is in use.

II. Titles of the different Red Cross and Red Crescent identifiers

Relating to the categorizations of Red Cross and Red Crescent names for reservation, I have reviewed the titles included in your presentation for the different categories.

Might we propose some very slight revisions:

quote

Specific Names and Identifiers associated with the International Red Cross and Red Crescent Movement

Red Cross and Red Crescent: Specific designations protected under the 1949 Geneva Conventions and their Additional Protocols

Category 1 includes the designations protected under the 1949 Geneva Conventions and their Additional Protocols of 1977 and 2005 (“Red Cross”, “Red Crescent”, “Red Lion and Sun” and “Red Crystal”) - in the 6 UN languages.

Red Cross and Red Crescent: Acronyms of the International Committee of the Red Cross and of the International Federation of Red Cross and Red Crescent Societies

Category 2 includes the acronyms of the International Committee of the Red Cross (ICRC, CICR, MKKK, CICV) and of the International Federation of Red Cross and Red Crescent Societies (IFRC, FICR, МФКК).

3. Red Cross and Red Crescent: Specific identifiers of the International Red Cross and Red Crescent Movement and of its components

Category 3 includes

the exact match names of the International Red Cross and Red Crescent Movement, of the International Committee of the Red Cross and of the International Federation of Red Cross and Red Crescent Societies - in the six United Nations languages;
the exact match names and relevant variations thereof of the National Red Cross and Red Crescent Societies recognized within the Movement – in English and in relevant national languages.

III. Comments and query on the Draft public comment proceeding which you sent:

I note in your document entitled Draft public comment proceeding, that the purpose of the public comment forum is defined as to gather community feedback on the proposed policy changes related to the 191 full names of the National Red Cross or Red Crescent Societies, the International Committee of the Red Cross, and the International Federation of Red Cross and Red Crescent Societies, which are to be placed into the Reserved Names List.

I remained a little unclear from the conversation yesterday and from the above-quoted paragraph regarding the scope of the Public comment proceeding. Has the Policy not been adopted and is the upcoming public comment period not intended to cover, rather, the implementation of the adopted Policy and therefore the technical outcomes of the IRT’s work?

I may be misunderstanding, but would welcome a clarification on this point.

I am attaching herewith a few proposed minor comments and revisions on the Draft public comment proceeding document.

Please kindly note that I will be on mission in the next 10 days, but should have access to my E-mails.

With kind regards,

Stéphane

Stéphane J. Hankins

Legal adviser

Cooperation and coordination within the Movement

International Committee of the Red Cross

(Tel: ++41 22 730 2419)

From: Stephane Hankins
Sent: dimanche 21 avril 2019 17:13
To: Dennis Chang <dennis.chang@icann.org>
Cc: gnso-igo-ingo-ip-irt@icann.org; Berry Cobb Mail <mail@berrycobb.com>; Steve Chan <steve.chan@icann.org>; Mary Wong <mary.wong@icann.org>; Jennifer Hauseman <jhauseman@icrc.org>
Subject: FW: [Ext] RE: [Ext] RE: RC Reconvened IRT

Dear Dennis,

dear Berry, dear Mary,

dear all,

Further to Dennis’ request and in preparation for next Thursday’s Reconvened IRT call, please find below a few paragraphs of explanation and rationale for the proposed changes to be brought to the list of reserved National Red Cross or Red Crescent identifiers in order to reflect the change in the official name of the “Baphalali Swaziland Red Cross Society” to “Baphalali Eswatini Red Cross Society” (as decided upon by the National Society’s Annual General Assembly in 2018).

Rationale for revisions

to the Reserved National of Red Cross

and Red Crescent Societies identifiers list

“Baphalali Eswatini Red Cross Society”

Non-paper, ICRC, 22 April 2019

I. For memory, there are currently 191 National Red Cross and Red Crescent Societies recognized as components of the International Red Cross and Red Crescent Movement (ICRC) and admitted as members of the International Federation of Red Cross and Red Crescent Societies.

To be recognized as a component of the Movement (by the ICRC), a National Society must be assessed to satisfy 10 Conditions of recognition defined under Article 4 of the Statutes of the International Red Cross and Red Crescent Movement. The first of these Conditions is to be established on the territory of a High Contracting Party to the first Geneva Convention of 1949 – in the meaning of a State which instruments of ratification, accession or succession to the first Geneva Convention have been registered by the Federal Council of the Swiss Confederation in its capacity as Depository of the 1949 Geneva Conventions.

There are today 196 States party to the Geneva Conventions, which therefore leaves few States that have not established or recognized a National Red Cross or Red Crescent Society on their territory.

A strict assessment procedure applies before an applicant National Society can be recognized as a component of the Movement by the ICRC’s highest Governance body, its Assembly.

One National Society is today acknowledged as being in the process of recognition and admission. This is the “Bhutan Red Cross Society” which process of establishment is currently in progress.

II. Two main occurrences would in principle require to materialize for the list of reserved National Societies’ names or identifiers to be revised:

The first is the case of recognition of a new National Society as a component of the Movement by the ICRC. This is as indicated above subject to strict conditions.

The second is the change in the name and identifiers of a National Society. This would in principle be determined or triggered by an official decision of the National Society (and of the latter’s supreme Governance body) to change the National Society’s official name and/or by the adoption of a national legislation formalizing the National Society’s change of name.

In terms of process and in regard to the two instances described above, the ICRC would inform ICANN’s Secretariat of the proposed amendments to be brought to the reserved names’ list together with the rationale for such a change. This would in principle imply the addition of a new set of identifiers for protection, including either

i) the official name of the newly recognized National Society and relevant variations thereof, or

ii) the revised official name of the National Society and relevant variations thereof

- and thus, in the official language or languages of the concerned State.

It has been submitted in the past that

Such a request would have to be filed with ICANN’s Secretariat by the International Committee of the Red Cross in its mandate to recognize new National Societies and thus, from the time of i) recognition of a new National Society, or ii) the formal confirmation in the change of name of a National Society;
ICRC would in such an instance prepare and submit a list (or revised list) of identifiers to be added to the reserved National Red Cross or Red Crescent Societies’ identifiers list, and thus, with a view to allow the reservation to become effective at the soonest possible date, whether

i) from the date of recognition of a new National Society by ICRC; or

ii) ii) from the time of confirmation of a National Society’s change of name - e.g. through the adoption of a change of name’s Act or legislation; a formal decision of the National Society’s General Assembly; or the registration of the new National Society name by the ICRC or the International Federation.

The list of new identifiers would be produced to meet the agreed criteria and therefore include

the official name(s) of the new National Society or the new official name(s) in the official language or languages of the given State; as well as
relevant variations of the National Society’s names and identifiers (i.e. with or without the word “Society”, with or without the article “the”, etc.

In the occurrence of a National Society’s change of name, the pre-existing names and identifiers of the concerned National Society would be kept within the list or reserved names, so as to prevent the risk of abusive or fraudulent registration of a National Society’s prior or pre-existing identifiers under which the National Society is likely to continue to be known.

III. In the instance of the Baphalali Eswatini Red Cross Society, the change in the name of the National Society was acted by decision of the National Society’s Annual General Assembly in September 2018.

The change in the official name of the National Society from “Baphalali Swaziland Red Cross Society” to “Baphalali eSwatini Red Cross Society” follows the decision of the King of Swaziland to change the name of the State to “Eswatini”. The change in the name of the State was officially adopted by the Declaration of Change of Name Notice, 2018 (Legal Notice No 80 of 2018, published in the Official Gazette of 11 May 2018). (See the attachment herewith)

We are told and understand however that the National Society is still in large measure operating under the name “Baphalali Swaziland Red Cross Society” and a complete change in the National Society’s practice will take time. This should involve in due time the adoption of a revised Act (Law) of recognition of the “Baphalali/Eswatini Swaziland Red Cross Society” and the adoption of a revised “Baphalali Eswatini Red Cross Society” Constitution – both processes that are expected to be completed in 2020.

It is noted that the National Society already makes use of the name Baphalali Eswatini Red Cross Society in its public communication and representations, including on its website and on its Facebook pages (See the attachment herewith).

Our recommendation is that

the current list of official and commonly used names of the National Society (“Baphalali Swaziland Red Cross Society” and relevant variations thereof in line with the agreed criteria) remain in the list of reserved National Societies’ identifiers; and that
the reserved list be complemented with the new identifiers of the “Baphalali Red Cross Society”, including the official name “Baphalali Eswatini Red Cross Society” and relevant variations thereof.

This would best satisfy, in our view, the objective sought of protecting the identifiers of Baphalali Swaziland/Eswatini Red Cross Society from registration as a domain name for abusive or fraudulent purposes. (See the proposed list of names and identifiers of the “Baphalali Eswatini Red Cross Society” proposed for inclusion in the reserved National Societies’ names’ list).

+++++

Please do not hesitate to contact me should you have any questions.

Kind regards,

Stéphane

Stéphane J. Hankins

Legal adviser

Cooperation and coordination within the Movement

International Committee of the Red Cross

(Tel: ++41 22 730 2419)

From: Dennis Chang <dennis.chang@icann.org>
Sent: mardi, 9 avril 2019 19:58
To: Stephane Hankins <shankins@icrc.org>; Berry Cobb Mail <mail@berrycobb.com>
Cc: Steve Chan <steve.chan@icann.org>; Mary Wong <mary.wong@icann.org>
Subject: Re: [Ext] RE: [Ext] RE: RC Reconvened IRT

Dear Stephane,

Glad to hear you can make the 25 April IRT meeting.

We’d like to take the opportunity to walk through the Policy steps in adding new names to the reserved name list.

Specifically, we will be working on adding the names for Swaziland-Eswatini to the definitive list following the policy process.

If you could provide the rationale and supporting documents why these names should be added, we can prep better for the IRT meeting.

With proper documentation, I think we can make the addition within our team and go straight to the public comment with the IRT support.

Thanks

Dennis Chang

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