Subject: Sub Team A Report to the SCI on Current Practice in Relation to Motions
From: Julie Hedlund <[email-masked]>
To: "[email-masked]" <[email-masked]>
Date: Wed, 2 Mar 2016 11:23:36 -0500

Dear SCI members,

On behalf of Sub Team A — Sara Bockey, Angie Graves, Wolf-Ulrich Knoben, and Lawrence Olawale-Roberts, and Rudi Vansnick — I hereby transmit below a Report to the SCI for discussion at the next SCI meeting in Marrakech on Saturday, 05 March at 0800-0900 UTC/Casablanca.  For remote access see: https://meetings.icann.org/en/marrakech55/schedule/sat-gnso-sci.  Note that the virtual meeting room is different from our usual Adobe Connect room.

For your reference attached are the original review request, the letter to the GNSO Council documenting the current practice, and the steps/flow chart.

Kind regards,
Julie

Julie Hedlund, Policy Director

Sub Team A Report to the SCI on Current Practice in Relation to Motions

Recommendations:

ISSUE 1: Must every motion be seconded?
AGREED: Every motion must be seconded before a vote.
ACTION: UPDATE THE PROCESS AND FLOW CHART ACCORDINGLY (in red below and attached):
5. If a GNSO Council member (other than the proposer) seconds the motion the GNSO Council Chair calls for its discussion or a vote.

ISSUE 2: Must the seconder be not just a different Councilor but also a Councilor from a different Stakeholder Group/Constituency? 
AGREED: Do not include a requirement that the seconder should be from a different stakeholder group or constituency. 
ACTION: NO CHANGE TO THE CURRENT PROCESS.

ISSUE 3: Should there be a deadline for motions to be seconded?
AGREED: A motion should be seconded prior to discussion.
ATION: UPDATE THE PROCESS AND FLOW CHART ACCORDINGLY (in red below and attached):
4. The motion can be discussed up to the Council meeting, but discussion and voting on the motion at the Council meeting cannot proceed without a second.  

ISSUE 4: Should there be a time limit /deadline for submitting amendments, to allow each SG/C adequate time to discuss them rather than have the Council deal with what could potentially be substantively new subject matter "on the fly" during a Council meeting? When should a motion be deferred in certain circumstances, e.g. "competing" amendments?
AGREED: Do not require a deadline for submission of amendments prior to, or during, discussion of a motion.
ACTION: NO CHANGE TO CURRENT PROCESS.