Thank you, Marika. This is very helpful. Subject to J. Scott's input, I will volunteer to review the GNSO Voting Results Table in light of the Board's PDP Resolution since I had been following the PDP improvements since the San Francisco meeting. Wolf, is there a time deadline associated with the SCI's review of this Table? Thank you, Anne [cid:066302616@20042012-09F2]Anne E. Aikman-Scalese Of Counsel Lewis and Roca LLP • Suite 700 One South Church Avenue • Tucson, Arizona 85701-1611 Tel (520) 629-4428 • Fax (520) 879-4725 AAikman@LRLaw.com<mailto:AAikman@LRLaw.com> • www.LewisandRoca.com/Aikman<http://www.lewisandroca.com/Aikman> P Please consider the environment before printing this e-mail. This e-mail contains legally privileged and confidential information intended only for the individual or entity named within the message. If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is prohibited. If this communication was received in error, please notify us by reply e-mail and delete the original message. ________________________________ From: owner-gnso-improvem-impl-sc@icann.org [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Marika Konings Sent: Friday, April 20, 2012 12:31 AM To: gnso-improvem-impl-sc@icann.org Subject: [gnso-improvem-impl-sc] Notes from yesterday's SCI meeting Dear All, Following yesterday's SCI meeting, please find below the different work items and related notes. As discussed, members of the SCI are encouraged to indicate which topics they would be interested in working on so that on the next call it can be decided how to move forward on these different items. Attached you'll find the different documents that were used as part of the discussion. With best regards, Marika WORK ITEMS SCI a. WG Survey * Survey on the experiences with WG Guidelines needs to be added to list of work items * (Note – Staff would be happy to prepare a first draft of such a survey that might serve as a basis for further work / discussion) b. Consent Agenda * Include procedure sent by J. Scott (see http://forum.icann.org/lists/gnso-improvem-impl-sc/msg00146.html) into the comparison table to facilitate comparison by SCI (Action item: Marika) c. Deferral of Motions * Deferral of motions: currently unwritten rule which allows deferral upon request from SG/C, which is always allowed. Normally only one time deferral only, although there have been exceptions in the past. Council has requested SCI whether a formal procedure is needed / preferred. PDP rules allow individual member of Council to request deferral on PDP related vote (once). Individual vs. SG/C? What is the role of 'socializing' motions prior to formally introducing them - does that reduce the need for deferrals? d. Voting Threshold rules for Delaying a PDP * Threshold rules needed for delaying a PDP - overview of current rules and recent situation on delaying 'thick' Whois PDP. e. Proxy Voting Procedure * At the last GNSO Council meeting a proxy was requested but not in the correct way. Do rules need to be adapted to accomodate situations where no formal proxy can be given? Overview of current proxy voting rules (section 4.6 of Operating Procedures) provided. Current rules don't provide for last minute situations, assumes a certain time delay between knowing that Council member cannot attend Council meeting and giving proxy. Do youneed to create rules for every possible exception? Several members of the SCI noted that they do not think modifications need to be made to the current rules. d. Update of GNSO Council Voting Results Table * As a result of the adoption of the new PDP and related update of the voting thresholds in the ICANN Bylaws, the voting results table has been updated. SCI requested to review the table, which has been updated to be consistent with the changes as a result of the new PDP, so it can be included in the GNSO Operating Procedures. ________________________________ For more information about Lewis and Roca LLP, please go to www.lewisandroca.com<http://www.lewisandroca.com/>. Phoenix (602)262-5311 Reno (775)823-2900 Tucson (520)622-2090 Albuquerque (505)764-5400 Las Vegas (702)949-8200 Silicon Valley (650)391-1380 This message is intended only for the use of the individual or entity to which it is addressed. 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Thanks Marika, I'll volunteer for the proxy voting and the deferrals of motions. I'll be back to the list on Friday after a business trip. Best regards Wolf-Ulrich ________________________________ Von: owner-gnso-improvem-impl-sc@icann.org [mailto:owner-gnso-improvem-impl-sc@icann.org] Im Auftrag von Marika Konings Gesendet: Freitag, 20. April 2012 09:31 An: gnso-improvem-impl-sc@icann.org Betreff: [gnso-improvem-impl-sc] Notes from yesterday's SCI meeting Dear All, Following yesterday's SCI meeting, please find below the different work items and related notes. As discussed, members of the SCI are encouraged to indicate which topics they would be interested in working on so that on the next call it can be decided how to move forward on these different items. Attached you'll find the different documents that were used as part of the discussion. With best regards, Marika WORK ITEMS SCI a. WG Survey * Survey on the experiences with WG Guidelines needs to be added to list of work items * (Note - Staff would be happy to prepare a first draft of such a survey that might serve as a basis for further work / discussion) b. Consent Agenda * Include procedure sent by J. Scott (see http://forum.icann.org/lists/gnso-improvem-impl-sc/msg00146.html) into the comparison table to facilitate comparison by SCI (Action item: Marika) c. Deferral of Motions * Deferral of motions: currently unwritten rule which allows deferral upon request from SG/C, which is always allowed. Normally only one time deferral only, although there have been exceptions in the past. Council has requested SCI whether a formal procedure is needed / preferred. PDP rules allow individual member of Council to request deferral on PDP related vote (once). Individual vs. SG/C? What is the role of 'socializing' motions prior to formally introducing them - does that reduce the need for deferrals? d. Voting Threshold rules for Delaying a PDP * Threshold rules needed for delaying a PDP - overview of current rules and recent situation on delaying 'thick' Whois PDP. e. Proxy Voting Procedure * At the last GNSO Council meeting a proxy was requested but not in the correct way. Do rules need to be adapted to accomodate situations where no formal proxy can be given? Overview of current proxy voting rules (section 4.6 of Operating Procedures) provided. Current rules don't provide for last minute situations, assumes a certain time delay between knowing that Council member cannot attend Council meeting and giving proxy. Do youneed to create rules for every possible exception? Several members of the SCI noted that they do not think modifications need to be made to the current rules. d. Update of GNSO Council Voting Results Table * As a result of the adoption of the new PDP and related update of the voting thresholds in the ICANN Bylaws, the voting results table has been updated. SCI requested to review the table, which has been updated to be consistent with the changes as a result of the new PDP, so it can be included in the GNSO Operating Procedures.