Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Hi All, I was looking over notes/emails regarding Sub Team B and have a question. I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further? If anyone recalls and doesn’t mind refreshing my memory, it would be greatly appreciated. Thanks! Sara From: <owner-gnso-improvem-impl-sc@icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Julie Hedlund <julie.hedlund@icann.org<mailto:julie.hedlund@icann.org>> Date: Thursday, April 21, 2016 at 1:30 PM To: "gnso-improvem-impl-sc@icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Dear SCI members, Please see below the notes/actions captured from the SCI meeting held on 21 April. Please let us know if you have any questions or comments. Staff will separately send a notice for the extension on the Consensus Call as requested below. The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions from 21 April SCI Meeting: 1. Process Relating to Motions & Amendments Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April. There were no objections to this request. Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period. There were no objections to the suggestion. ACTION ITEM: Staff will resend the consensus call with the extended deadline. 2. Chair/Vice Chair Elections: ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time. Discussion: Proposal from IPC — even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible. The comment was that this could be an unnecessary complication. ACTION ITEMS: 1. Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. 2. The SCI members should review the final proposed language below for each scenario. SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council. Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.” SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending. Final Proposed Language: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected." SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. Final Proposed Language: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election." SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. Final Proposed Language: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
Hi Sara, Can you clarify what you mean by voting/eligibility/election timing? During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair. But perhaps that’s not the timing you are referencing? There also was discussion of the election timeline on previous calls. I did not attach the final version with the notes below, but I’ve attached it here. Kind regards, Julie Julie Hedlund, Policy Director From: Sara Bockey <sbockey@godaddy.com> Date: Monday, April 25, 2016 at 6:39 PM To: Julie Hedlund <julie.hedlund@icann.org>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Cc: Sara Bockey <sbockey@godaddy.com> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi All, I was looking over notes/emails regarding Sub Team B and have a question. I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further? If anyone recalls and doesn’t mind refreshing my memory, it would be greatly appreciated. Thanks! Sara From: <owner-gnso-improvem-impl-sc@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org> Date: Thursday, April 21, 2016 at 1:30 PM To: "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Dear SCI members, Please see below the notes/actions captured from the SCI meeting held on 21 April. Please let us know if you have any questions or comments. Staff will separately send a notice for the extension on the Consensus Call as requested below. The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions from 21 April SCI Meeting: 1. Process Relating to Motions & Amendments Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April. There were no objections to this request. Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period. There were no objections to the suggestion. ACTION ITEM: Staff will resend the consensus call with the extended deadline. 2. Chair/Vice Chair Elections: ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time. Discussion: Proposal from IPC — even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible. The comment was that this could be an unnecessary complication. ACTION ITEMS: Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. The SCI members should review the final proposed language below for each scenario. SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council. Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.” SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending. Final Proposed Language: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected." SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. Final Proposed Language: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election." SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. Final Proposed Language: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
Hi Julie, Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for. Thanks! Sara From: Julie Hedlund <julie.hedlund@icann.org<mailto:julie.hedlund@icann.org>> Date: Monday, April 25, 2016 at 3:46 PM To: Sara Bockey <sbockey@godaddy.com<mailto:sbockey@godaddy.com>>, "gnso-improvem-impl-sc@icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi Sara, Can you clarify what you mean by voting/eligibility/election timing? During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair. But perhaps that’s not the timing you are referencing? There also was discussion of the election timeline on previous calls. I did not attach the final version with the notes below, but I’ve attached it here. Kind regards, Julie Julie Hedlund, Policy Director From: Sara Bockey <sbockey@godaddy.com<mailto:sbockey@godaddy.com>> Date: Monday, April 25, 2016 at 6:39 PM To: Julie Hedlund <julie.hedlund@icann.org<mailto:julie.hedlund@icann.org>>, "gnso-improvem-impl-sc@icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Cc: Sara Bockey <sbockey@godaddy.com<mailto:sbockey@godaddy.com>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi All, I was looking over notes/emails regarding Sub Team B and have a question. I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further? If anyone recalls and doesn’t mind refreshing my memory, it would be greatly appreciated. Thanks! Sara From: <owner-gnso-improvem-impl-sc@icann.org<mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Julie Hedlund <julie.hedlund@icann.org<mailto:julie.hedlund@icann.org>> Date: Thursday, April 21, 2016 at 1:30 PM To: "gnso-improvem-impl-sc@icann.org<mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org<mailto:gnso-improvem-impl-sc@icann.org>> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Dear SCI members, Please see below the notes/actions captured from the SCI meeting held on 21 April. Please let us know if you have any questions or comments. Staff will separately send a notice for the extension on the Consensus Call as requested below. The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions from 21 April SCI Meeting: 1. Process Relating to Motions & Amendments Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April. There were no objections to this request. Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period. There were no objections to the suggestion. ACTION ITEM: Staff will resend the consensus call with the extended deadline. 2. Chair/Vice Chair Elections: ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time. Discussion: Proposal from IPC — even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible. The comment was that this could be an unnecessary complication. ACTION ITEMS: 1. Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. 2. The SCI members should review the final proposed language below for each scenario. SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council. Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.” SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending. Final Proposed Language: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected." SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. Final Proposed Language: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election." SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. Final Proposed Language: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
Great — thanks Sara! Best, Julie From: Sara Bockey <sbockey@godaddy.com> Date: Tuesday, April 26, 2016 at 2:56 PM To: Julie Hedlund <julie.hedlund@icann.org>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Cc: Sara Bockey <sbockey@godaddy.com> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi Julie, Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for. Thanks! Sara From: Julie Hedlund <julie.hedlund@icann.org> Date: Monday, April 25, 2016 at 3:46 PM To: Sara Bockey <sbockey@godaddy.com>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi Sara, Can you clarify what you mean by voting/eligibility/election timing? During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair. But perhaps that’s not the timing you are referencing? There also was discussion of the election timeline on previous calls. I did not attach the final version with the notes below, but I’ve attached it here. Kind regards, Julie Julie Hedlund, Policy Director From: Sara Bockey <sbockey@godaddy.com> Date: Monday, April 25, 2016 at 6:39 PM To: Julie Hedlund <julie.hedlund@icann.org>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Cc: Sara Bockey <sbockey@godaddy.com> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi All, I was looking over notes/emails regarding Sub Team B and have a question. I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further? If anyone recalls and doesn’t mind refreshing my memory, it would be greatly appreciated. Thanks! Sara From: <owner-gnso-improvem-impl-sc@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org> Date: Thursday, April 21, 2016 at 1:30 PM To: "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Dear SCI members, Please see below the notes/actions captured from the SCI meeting held on 21 April. Please let us know if you have any questions or comments. Staff will separately send a notice for the extension on the Consensus Call as requested below. The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions from 21 April SCI Meeting: 1. Process Relating to Motions & Amendments Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April. There were no objections to this request. Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period. There were no objections to the suggestion. ACTION ITEM: Staff will resend the consensus call with the extended deadline. 2. Chair/Vice Chair Elections: ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time. Discussion: Proposal from IPC — even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible. The comment was that this could be an unnecessary complication. ACTION ITEMS: Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. The SCI members should review the final proposed language below for each scenario. SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council. Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.” SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending. Final Proposed Language: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected." SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. Final Proposed Language: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election." SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. Final Proposed Language: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
Hi, I’m not certain if there’s anything I missed, but if I’m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated. Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated. I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don’t recall any decisions being made. Thanks. Amr
On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund@icann.org> wrote:
Great — thanks Sara!
Best, Julie
From: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>> Date: Tuesday, April 26, 2016 at 2:56 PM To: Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>>, "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Cc: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Hi Julie,
Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for.
Thanks!
Sara
From: Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>> Date: Monday, April 25, 2016 at 3:46 PM To: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>>, "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Hi Sara,
Can you clarify what you mean by voting/eligibility/election timing? During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair. But perhaps that’s not the timing you are referencing? There also was discussion of the election timeline on previous calls. I did not attach the final version with the notes below, but I’ve attached it here.
Kind regards, Julie
Julie Hedlund, Policy Director
From: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>> Date: Monday, April 25, 2016 at 6:39 PM To: Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>>, "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Cc: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Hi All,
I was looking over notes/emails regarding Sub Team B and have a question. I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further? If anyone recalls and doesn’t mind refreshing my memory, it would be greatly appreciated.
Thanks!
Sara
From: <owner-gnso-improvem-impl-sc@icann.org <mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>> Date: Thursday, April 21, 2016 at 1:30 PM To: "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Dear SCI members,
Please see below the notes/actions captured from the SCI meeting held on 21 April. Please let us know if you have any questions or comments. Staff will separately send a notice for the extension on the Consensus Call as requested below. The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC.
Kind regards, Julie
Julie Hedlund, Policy Director
Notes/Actions from 21 April SCI Meeting:
1. Process Relating to Motions & Amendments
Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April. There were no objections to this request. Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period. There were no objections to the suggestion.
ACTION ITEM: Staff will resend the consensus call with the extended deadline.
2. Chair/Vice Chair Elections:
ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
Discussion: Proposal from IPC — even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible. The comment was that this could be an unnecessary complication.
ACTION ITEMS: Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. The SCI members should review the final proposed language below for each scenario. SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council. Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.” SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending. Final Proposed Language: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. Final Proposed Language: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."
SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. Final Proposed Language: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
All, I recall that this was one of our fundamental intentions: every council member should be eligible for council chair. I think it was taken into consideration when we discussed the timeline starting with the announcement of the election schedule. Therefore new council members (SG-, C- or NomCom-appointed) should be in place when it comes to chair candidate nominations. Best regards Wolf-Ulrich From: Amr Elsadr Sent: Sunday, May 1, 2016 3:29 PM To: Julie Hedlund Cc: Sara Bockey ; gnso-improvem-impl-sc@icann.org Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi, I’m not certain if there’s anything I missed, but if I’m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated. Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated. I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don’t recall any decisions being made. Thanks. Amr On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund@icann.org> wrote: Great — thanks Sara! Best, Julie From: Sara Bockey <sbockey@godaddy.com> Date: Tuesday, April 26, 2016 at 2:56 PM To: Julie Hedlund <julie.hedlund@icann.org>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Cc: Sara Bockey <sbockey@godaddy.com> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi Julie, Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for. Thanks! Sara From: Julie Hedlund <julie.hedlund@icann.org> Date: Monday, April 25, 2016 at 3:46 PM To: Sara Bockey <sbockey@godaddy.com>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi Sara, Can you clarify what you mean by voting/eligibility/election timing? During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair. But perhaps that’s not the timing you are referencing? There also was discussion of the election timeline on previous calls. I did not attach the final version with the notes below, but I’ve attached it here. Kind regards, Julie Julie Hedlund, Policy Director From: Sara Bockey <sbockey@godaddy.com> Date: Monday, April 25, 2016 at 6:39 PM To: Julie Hedlund <julie.hedlund@icann.org>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Cc: Sara Bockey <sbockey@godaddy.com> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi All, I was looking over notes/emails regarding Sub Team B and have a question. I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further? If anyone recalls and doesn’t mind refreshing my memory, it would be greatly appreciated. Thanks! Sara From: <owner-gnso-improvem-impl-sc@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org> Date: Thursday, April 21, 2016 at 1:30 PM To: "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Dear SCI members, Please see below the notes/actions captured from the SCI meeting held on 21 April. Please let us know if you have any questions or comments. Staff will separately send a notice for the extension on the Consensus Call as requested below. The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions from 21 April SCI Meeting: 1. Process Relating to Motions & Amendments Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April. There were no objections to this request. Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period. There were no objections to the suggestion. ACTION ITEM: Staff will resend the consensus call with the extended deadline. 2. Chair/Vice Chair Elections: ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time. Discussion: Proposal from IPC — even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible. The comment was that this could be an unnecessary complication. ACTION ITEMS: 1.. Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. 2.. The SCI members should review the final proposed language below for each scenario. SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council. Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.” SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending. Final Proposed Language: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected." SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. Final Proposed Language: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election." SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. Final Proposed Language: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
Dear Wolf-Ulrich and Amr, The eligibility of council members was addressed in Issue 1 as follows: ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election? See Section 2.2(b), which provides that a candidate for GNSO Chair “does not need to be a member of a house, but must be a member of the GNSO Council.” With the ICANN Bylaws prescribing that a Council member’s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members. AGREED: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council." (Change to the GNSO Operating Procedures in brackets.) ACTION: Update the GNSO Operating Procedures accordingly. The notes from the last meeting and previous discussions relate to ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time. Kind regards, Julie Julie Hedlund, Policy Director From: WUKnoben <wolf-ulrich.knoben@t-online.de> Reply-To: WUKnoben <wolf-ulrich.knoben@t-online.de> Date: Monday, May 2, 2016 at 5:02 AM To: Amr Elsadr <aelsadr@egyptig.org>, Julie Hedlund <julie.hedlund@icann.org> Cc: Sara Bockey <sbockey@godaddy.com>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 All, I recall that this was one of our fundamental intentions: every council member should be eligible for council chair. I think it was taken into consideration when we discussed the timeline starting with the announcement of the election schedule. Therefore new council members (SG-, C- or NomCom-appointed) should be in place when it comes to chair candidate nominations. Best regards Wolf-Ulrich From: Amr Elsadr Sent: Sunday, May 1, 2016 3:29 PM To: Julie Hedlund Cc: Sara Bockey ; gnso-improvem-impl-sc@icann.org Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi, I’m not certain if there’s anything I missed, but if I’m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated. Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated. I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don’t recall any decisions being made. Thanks. Amr On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund@icann.org> wrote: Great — thanks Sara! Best, Julie From: Sara Bockey <sbockey@godaddy.com> Date: Tuesday, April 26, 2016 at 2:56 PM To: Julie Hedlund <julie.hedlund@icann.org>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Cc: Sara Bockey <sbockey@godaddy.com> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi Julie, Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for. Thanks! Sara From: Julie Hedlund <julie.hedlund@icann.org> Date: Monday, April 25, 2016 at 3:46 PM To: Sara Bockey <sbockey@godaddy.com>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi Sara, Can you clarify what you mean by voting/eligibility/election timing? During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair. But perhaps that’s not the timing you are referencing? There also was discussion of the election timeline on previous calls. I did not attach the final version with the notes below, but I’ve attached it here. Kind regards, Julie Julie Hedlund, Policy Director From: Sara Bockey <sbockey@godaddy.com> Date: Monday, April 25, 2016 at 6:39 PM To: Julie Hedlund <julie.hedlund@icann.org>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Cc: Sara Bockey <sbockey@godaddy.com> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi All, I was looking over notes/emails regarding Sub Team B and have a question. I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further? If anyone recalls and doesn’t mind refreshing my memory, it would be greatly appreciated. Thanks! Sara From: <owner-gnso-improvem-impl-sc@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org> Date: Thursday, April 21, 2016 at 1:30 PM To: "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Dear SCI members, Please see below the notes/actions captured from the SCI meeting held on 21 April. Please let us know if you have any questions or comments. Staff will separately send a notice for the extension on the Consensus Call as requested below. The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions from 21 April SCI Meeting: 1. Process Relating to Motions & Amendments Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April. There were no objections to this request. Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period. There were no objections to the suggestion. ACTION ITEM: Staff will resend the consensus call with the extended deadline. 2. Chair/Vice Chair Elections: ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time. Discussion: Proposal from IPC — even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible. The comment was that this could be an unnecessary complication. ACTION ITEMS: Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. The SCI members should review the final proposed language below for each scenario. SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council. Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.” SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending. Final Proposed Language: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected." SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. Final Proposed Language: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election." SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. Final Proposed Language: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
Hi, Thanks for this Julie, and my bad on not catching this earlier. The bracketed language along with the election timetable that Wulf-Ulrich referred to should make this pretty straight forward. Thanks again. Amr
On May 2, 2016, at 8:56 PM, Julie Hedlund <julie.hedlund@icann.org> wrote:
Dear Wolf-Ulrich and Amr,
The eligibility of council members was addressed in Issue 1 as follows:
ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election? See Section 2.2(b), which provides that a candidate for GNSO Chair “does not need to be a member of a house, but must be a member of the GNSO Council.” With the ICANN Bylaws prescribing that a Council member’s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.
AGREED: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council." (Change to the GNSO Operating Procedures in brackets.) ACTION: Update the GNSO Operating Procedures accordingly.
The notes from the last meeting and previous discussions relate to ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
Kind regards, Julie
Julie Hedlund, Policy Director
From: WUKnoben <wolf-ulrich.knoben@t-online.de <mailto:wolf-ulrich.knoben@t-online.de>> Reply-To: WUKnoben <wolf-ulrich.knoben@t-online.de <mailto:wolf-ulrich.knoben@t-online.de>> Date: Monday, May 2, 2016 at 5:02 AM To: Amr Elsadr <aelsadr@egyptig.org <mailto:aelsadr@egyptig.org>>, Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>> Cc: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>>, "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
All,
I recall that this was one of our fundamental intentions: every council member should be eligible for council chair. I think it was taken into consideration when we discussed the timeline starting with the announcement of the election schedule. Therefore new council members (SG-, C- or NomCom-appointed) should be in place when it comes to chair candidate nominations.
Best regards
Wolf-Ulrich
From: Amr Elsadr <mailto:aelsadr@egyptig.org> Sent: Sunday, May 1, 2016 3:29 PM To: Julie Hedlund <mailto:julie.hedlund@icann.org> Cc: Sara Bockey <mailto:sbockey@godaddy.com> ; gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Hi,
I’m not certain if there’s anything I missed, but if I’m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated.
Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated.
I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don’t recall any decisions being made.
Thanks.
Amr
On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>> wrote:
Great — thanks Sara!
Best, Julie
From: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>> Date: Tuesday, April 26, 2016 at 2:56 PM To: Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>>, "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Cc: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Hi Julie,
Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for.
Thanks!
Sara
From: Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>> Date: Monday, April 25, 2016 at 3:46 PM To: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>>, "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Hi Sara,
Can you clarify what you mean by voting/eligibility/election timing? During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair. But perhaps that’s not the timing you are referencing? There also was discussion of the election timeline on previous calls. I did not attach the final version with the notes below, but I’ve attached it here.
Kind regards, Julie
Julie Hedlund, Policy Director
From: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>> Date: Monday, April 25, 2016 at 6:39 PM To: Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>>, "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Cc: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Hi All,
I was looking over notes/emails regarding Sub Team B and have a question. I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further? If anyone recalls and doesn’t mind refreshing my memory, it would be greatly appreciated.
Thanks!
Sara
From: <owner-gnso-improvem-impl-sc@icann.org <mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>> Date: Thursday, April 21, 2016 at 1:30 PM To: "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Dear SCI members,
Please see below the notes/actions captured from the SCI meeting held on 21 April. Please let us know if you have any questions or comments. Staff will separately send a notice for the extension on the Consensus Call as requested below. The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC.
Kind regards, Julie
Julie Hedlund, Policy Director
Notes/Actions from 21 April SCI Meeting:
1. Process Relating to Motions & Amendments
Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April. There were no objections to this request. Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period. There were no objections to the suggestion.
ACTION ITEM: Staff will resend the consensus call with the extended deadline.
2. Chair/Vice Chair Elections:
ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
Discussion: Proposal from IPC — even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible. The comment was that this could be an unnecessary complication.
ACTION ITEMS: Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. The SCI members should review the final proposed language below for each scenario. SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council. Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.” SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending. Final Proposed Language: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. Final Proposed Language: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."
SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. Final Proposed Language: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
Many thanks Amr for confirming. Kind regards, Julie From: Amr Elsadr <aelsadr@egyptig.org> Date: Wednesday, May 4, 2016 at 11:34 AM To: Julie Hedlund <julie.hedlund@icann.org> Cc: WUKnoben <wolf-ulrich.knoben@t-online.de>, Sara Bockey <sbockey@godaddy.com>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi, Thanks for this Julie, and my bad on not catching this earlier. The bracketed language along with the election timetable that Wulf-Ulrich referred to should make this pretty straight forward. Thanks again. Amr On May 2, 2016, at 8:56 PM, Julie Hedlund <julie.hedlund@icann.org> wrote: Dear Wolf-Ulrich and Amr, The eligibility of council members was addressed in Issue 1 as follows: ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election? See Section 2.2(b), which provides that a candidate for GNSO Chair “does not need to be a member of a house, but must be a member of the GNSO Council.” With the ICANN Bylaws prescribing that a Council member’s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members. AGREED: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council." (Change to the GNSO Operating Procedures in brackets.) ACTION: Update the GNSO Operating Procedures accordingly. The notes from the last meeting and previous discussions relate to ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time. Kind regards, Julie Julie Hedlund, Policy Director From: WUKnoben <wolf-ulrich.knoben@t-online.de> Reply-To: WUKnoben <wolf-ulrich.knoben@t-online.de> Date: Monday, May 2, 2016 at 5:02 AM To: Amr Elsadr <aelsadr@egyptig.org>, Julie Hedlund <julie.hedlund@icann.org> Cc: Sara Bockey <sbockey@godaddy.com>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 All, I recall that this was one of our fundamental intentions: every council member should be eligible for council chair. I think it was taken into consideration when we discussed the timeline starting with the announcement of the election schedule. Therefore new council members (SG-, C- or NomCom-appointed) should be in place when it comes to chair candidate nominations. Best regards Wolf-Ulrich From: Amr Elsadr Sent: Sunday, May 1, 2016 3:29 PM To: Julie Hedlund Cc: Sara Bockey ; gnso-improvem-impl-sc@icann.org Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi, I’m not certain if there’s anything I missed, but if I’m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated. Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated. I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don’t recall any decisions being made. Thanks. Amr On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund@icann.org> wrote: Great — thanks Sara! Best, Julie From: Sara Bockey <sbockey@godaddy.com> Date: Tuesday, April 26, 2016 at 2:56 PM To: Julie Hedlund <julie.hedlund@icann.org>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Cc: Sara Bockey <sbockey@godaddy.com> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi Julie, Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for. Thanks! Sara From: Julie Hedlund <julie.hedlund@icann.org> Date: Monday, April 25, 2016 at 3:46 PM To: Sara Bockey <sbockey@godaddy.com>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi Sara, Can you clarify what you mean by voting/eligibility/election timing? During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair. But perhaps that’s not the timing you are referencing? There also was discussion of the election timeline on previous calls. I did not attach the final version with the notes below, but I’ve attached it here. Kind regards, Julie Julie Hedlund, Policy Director From: Sara Bockey <sbockey@godaddy.com> Date: Monday, April 25, 2016 at 6:39 PM To: Julie Hedlund <julie.hedlund@icann.org>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Cc: Sara Bockey <sbockey@godaddy.com> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi All, I was looking over notes/emails regarding Sub Team B and have a question. I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further? If anyone recalls and doesn’t mind refreshing my memory, it would be greatly appreciated. Thanks! Sara From: <owner-gnso-improvem-impl-sc@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org> Date: Thursday, April 21, 2016 at 1:30 PM To: "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Dear SCI members, Please see below the notes/actions captured from the SCI meeting held on 21 April. Please let us know if you have any questions or comments. Staff will separately send a notice for the extension on the Consensus Call as requested below. The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions from 21 April SCI Meeting: 1. Process Relating to Motions & Amendments Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April. There were no objections to this request. Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period. There were no objections to the suggestion. ACTION ITEM: Staff will resend the consensus call with the extended deadline. 2. Chair/Vice Chair Elections: ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time. Discussion: Proposal from IPC — even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible. The comment was that this could be an unnecessary complication. ACTION ITEMS: Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. The SCI members should review the final proposed language below for each scenario. SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council. Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.” SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending. Final Proposed Language: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected." SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. Final Proposed Language: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election." SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. Final Proposed Language: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
Dear All, I am not aware of the discussion Amr refers to providing eligibility for Council chair positions to only sitting councilors. The language we've adopted over time had always been carefully crafted to include incoming councilors for chair positions in fairness to all councilors. Why would they not be eligible on a first round of elections and then become eligible on a subsequent round. Where councilors from any of the two houses feel inclined to support an incoming councilors bid as chairman, then such support should be tested via the election. Secondly the proposal that only sitting councils be eligible for election as chairman would require a by-law change from what presently obtains. Lawrence. -----Original Message----- From: "Amr Elsadr" <aelsadr@egyptig.org> Sent: 5/1/2016 2:29 PM To: "Julie Hedlund" <julie.hedlund@icann.org> Cc: "Sara Bockey" <sbockey@godaddy.com>; "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi, I’m not certain if there’s anything I missed, but if I’m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated. Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated. I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don’t recall any decisions being made. Thanks. Amr
On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund@icann.org> wrote:
Great — thanks Sara!
Best, Julie
From: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>> Date: Tuesday, April 26, 2016 at 2:56 PM To: Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>>, "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Cc: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Hi Julie,
Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for.
Thanks!
Sara
From: Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>> Date: Monday, April 25, 2016 at 3:46 PM To: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>>, "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Hi Sara,
Can you clarify what you mean by voting/eligibility/election timing? During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair. But perhaps that’s not the timing you are referencing? There also was discussion of the election timeline on previous calls. I did not attach the final version with the notes below, but I’ve attached it here.
Kind regards, Julie
Julie Hedlund, Policy Director
From: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>> Date: Monday, April 25, 2016 at 6:39 PM To: Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>>, "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Cc: Sara Bockey <sbockey@godaddy.com <mailto:sbockey@godaddy.com>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Hi All,
I was looking over notes/emails regarding Sub Team B and have a question. I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further? If anyone recalls and doesn’t mind refreshing my memory, it would be greatly appreciated.
Thanks!
Sara
From: <owner-gnso-improvem-impl-sc@icann.org <mailto:owner-gnso-improvem-impl-sc@icann.org>> on behalf of Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>> Date: Thursday, April 21, 2016 at 1:30 PM To: "gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org <mailto:gnso-improvem-impl-sc@icann.org>> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
Dear SCI members,
Please see below the notes/actions captured from the SCI meeting held on 21 April. Please let us know if you have any questions or comments. Staff will separately send a notice for the extension on the Consensus Call as requested below. The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC.
Kind regards, Julie
Julie Hedlund, Policy Director
Notes/Actions from 21 April SCI Meeting:
1. Process Relating to Motions & Amendments
Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April. There were no objections to this request. Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period. There were no objections to the suggestion.
ACTION ITEM: Staff will resend the consensus call with the extended deadline.
2. Chair/Vice Chair Elections:
ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
Discussion: Proposal from IPC — even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible. The comment was that this could be an unnecessary complication.
ACTION ITEMS: Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. The SCI members should review the final proposed language below for each scenario. SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council. Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.” SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending. Final Proposed Language: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. Final Proposed Language: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."
SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. Final Proposed Language: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
Dear Lawrence, This is the language from Issue 1 that was agreed to by the SCI. ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election? See Section 2.2(b), which provides that a candidate for GNSO Chair “does not need to be a member of a house, but must be a member of the GNSO Council.” With the ICANN Bylaws prescribing that a Council member’s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members. AGREED: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council." (Change to the GNSO Operating Procedures in brackets.) ACTION: Update the GNSO Operating Procedures accordingly. The notes from the last meeting and previous discussions relate to ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time. Kind regards, Julie Julie Hedlund, Policy Director From: Lawrence Olawale-Roberts <icann@microboss.org> Date: Monday, May 2, 2016 at 6:38 PM To: Amr Elsadr <aelsadr@egyptig.org>, Julie Hedlund <julie.hedlund@icann.org> Cc: Sara Bockey <sbockey@godaddy.com>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: RE: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Dear All, I am not aware of the discussion Amr refers to providing eligibility for Council chair positions to only sitting councilors. The language we've adopted over time had always been carefully crafted to include incoming councilors for chair positions in fairness to all councilors. Why would they not be eligible on a first round of elections and then become eligible on a subsequent round. Where councilors from any of the two houses feel inclined to support an incoming councilors bid as chairman, then such support should be tested via the election. Secondly the proposal that only sitting councils be eligible for election as chairman would require a by-law change from what presently obtains. Lawrence. From: Amr Elsadr Sent: 5/1/2016 2:29 PM To: Julie Hedlund Cc: Sara Bockey; gnso-improvem-impl-sc@icann.org Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi, I’m not certain if there’s anything I missed, but if I’m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated. Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated. I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don’t recall any decisions being made. Thanks. Amr On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund@icann.org> wrote: Great — thanks Sara! Best, Julie From: Sara Bockey <sbockey@godaddy.com> Date: Tuesday, April 26, 2016 at 2:56 PM To: Julie Hedlund <julie.hedlund@icann.org>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Cc: Sara Bockey <sbockey@godaddy.com> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi Julie, Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for. Thanks! Sara From: Julie Hedlund <julie.hedlund@icann.org> Date: Monday, April 25, 2016 at 3:46 PM To: Sara Bockey <sbockey@godaddy.com>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi Sara, Can you clarify what you mean by voting/eligibility/election timing? During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair. But perhaps that’s not the timing you are referencing? There also was discussion of the election timeline on previous calls. I did not attach the final version with the notes below, but I’ve attached it here. Kind regards, Julie Julie Hedlund, Policy Director From: Sara Bockey <sbockey@godaddy.com> Date: Monday, April 25, 2016 at 6:39 PM To: Julie Hedlund <julie.hedlund@icann.org>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Cc: Sara Bockey <sbockey@godaddy.com> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Hi All, I was looking over notes/emails regarding Sub Team B and have a question. I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further? If anyone recalls and doesn’t mind refreshing my memory, it would be greatly appreciated. Thanks! Sara From: <owner-gnso-improvem-impl-sc@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org> Date: Thursday, April 21, 2016 at 1:30 PM To: "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016 Dear SCI members, Please see below the notes/actions captured from the SCI meeting held on 21 April. Please let us know if you have any questions or comments. Staff will separately send a notice for the extension on the Consensus Call as requested below. The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions from 21 April SCI Meeting: 1. Process Relating to Motions & Amendments Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April. There were no objections to this request. Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period. There were no objections to the suggestion. ACTION ITEM: Staff will resend the consensus call with the extended deadline. 2. Chair/Vice Chair Elections: ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time. Discussion: Proposal from IPC — even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible. The comment was that this could be an unnecessary complication. ACTION ITEMS: Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. The SCI members should review the final proposed language below for each scenario. SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council. Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.” SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending. Final Proposed Language: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected." SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. Final Proposed Language: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election." SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. Final Proposed Language: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
participants (5)
-
Amr Elsadr -
Julie Hedlund -
Lawrence Olawale-Roberts -
Sara Bockey -
WUKnoben