To facilitate the conversation, I have prepared the attached document which outlines the proposed outline for the three yearly meetings by the ICANN Meetings Strategy Working Group to which I have added in yellow the current GNSO meetings and how these may fit in meetings A and C. As Volker noted, meeting B is a completely different format which will likely require the most consideration. To encourage ideas and suggestions on how this meeting could look from a GNSO perspectives, I’ve added a draft outline. Of course, this is just to start of the conversation and thinking, taking into the 4-day meeting format.
The objective for this group is to present the GNSO Council with a proposed format at the latest by the ICANN meeting in Buenos Aires so that there is sufficient time to socialise the proposed GNSO approach for the new ICANN meeting strategy with other SO/ACs as obviously there will need to be co-ordination between the different groups to minimise conflicts and potential overlap. On that note, do you think it will be helpful to schedule a conference call to discuss next steps and proposed approach for completing this task, or do you prefer to continue conversations by email for now?
as we have not had any feedback on this channel for the past two weeks,
I feel it is appropriate to kick off the discussion to ensure we are
ready with a proposal in time for the first meetings under the new
The one meeting we should probably focus on is the four-day meeting as
it would require the largest re-adjustment, whereas the "normal" and
"long" meetings will probably allow the council to operate with business
Frankly, I currently see no way of how to fit in the current schedules
of the council into the small meeting unless councillors will be in
session for the entirety of the meeting, and therely lose the ability to
communicate effectively outside the council. We will therefore be faced
1) Fit the current schedule into the new meeting;
2) Cut down the council meeting to its bare essentials;
3) Add time to the meeting, very much like current practice;
4) Eliminate the council face-to-face meeting at the short meeting.
Personally, I lean toward support for option 3, as the other options
would result in a loss of effectiveness of the council.
Anyway, with this, I hope a fruitful discussion kicks off.
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