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Dear All,=20

=20

Please find below the action items and notes captured during the small team=
 call on Monday, 15 April at 13:00 UTC.=20

=20

Staff has post to the wiki space the action items and notes.  Please note t=
hat these are high-level  notes and are not meant as a substitute for the re=
cording and chat room records, which are posted on the wiki at: https://comm=
unity.icann.org/x/UgB1Bg. =20

=20

Best Regards,

Ariel

=20

Ariel Xinyue Liang

GNSO Policy Support Specialist=20

Internet Corporation for Assigned Names and Numbers (ICANN)=20

=20

=3D=3D

=20

ACTION ITEMS=20

For the Small Team:=20
Small Team to check the target dates of the items that are at risk or faili=
ng behind and determine if an adjustment needs to be made.
After accepting the modification to the Improvement #1 document, Small Team=
 to reach out to ongoing PDP working groups (including Kurt for the EPDP)  f=
or input.=20
Small Team to review the WG charter template and see whether/what modificat=
ion is needed in order to effectively integrate the data gathering checklist=
  (Improvement #14).=20
Small Team to circle back to Improvement #13 after discussion on Improvemen=
t #6 has been completed.=20
Small Team to follow up on the homework for the following items via SLACK c=
hannels:=20
#11. (Enforce deadlines and ensure bite size pieces): Adapt fact sheet that=
 is being used for EPDP Team to template so it can also be used for other  e=
fforts (staff is exploring possible integration with CRM / PM tools). Commen=
ts or suggestions on the draft?=20
#9. Provide further guidance for sections 3.6 and clarification of section =
3.7 (Appeal Process) (Standard Methodology for decision making): Develop  br=
iefing document as well as slides to explain concept of =E2=80=9Cconsensus=E2=80=9D in t=
he PDP. Discussion on the draft. Further changes needed before turning into =
a slide deck?=20
#2. Consider alternatives to open WG model: Prepare a comparison table for =
the proposed Working Group models, which could include several factors:  mem=
bership eligibility, operating procedures, decision-making, communicating de=
cision-making, urgency/timing (e.g., prioritization). Consider creating pros=
/cons as well. (Action item coming out of Council SPS 2019). Discussion on d=
raft.
=20

For Staff:=20
Staff to make an explicit reference to action items related to the implemen=
tation steps in the work plan. [ONGOING]
Staff to investigate origins of the implementation recommendation #14, maki=
ng sure the underlying purpose is well understood.
=20

NOTES

1. Welcome and roll call

=20

2. Review of work plan=20

a. Understanding the format=20

b. Determining if changes should be made (e.g., to make it more achievable)=
=20

=20

- The Work Plan has visual cues that indicate when things are falling behin=
d/at risk, so give readers a sense what needs to be worked on. Green =3D time,=
 red =3D behind, yellow =3D at risk.=20

- Actions are grouped together based on the specific implementation and fur=
ther, by the category of improvements.=20

- Original schedule was built in early 2019 so needs a reality check / adju=
stment. There are probably dependencies that can be built into the schedule.=
=20

- Need to check the items with the default target completion date of July a=
nd see whether a new target date is needed=20

=20

ACTION ITEM: Small Team to check the target dates of the items that are at =
risk or failing behind and determine if an adjustment needs to be made.

=20

=20

3. Review of topics from last meeting and agreement on next steps=20

a. #1 (Terms of participation for WG members): Review EPDP Statement of Par=
ticipation and consult with EPDP Team / leadership what impact, if any, the =
statement of participation  has had. Is this complete?

=20

- There is a need to consult with the EPDP Leadership Team on the implement=
ation, after the changes to the revised document have been agreed by the Sma=
ll Team.=20

- Should the Small Team consolidate all the outreach items, or deal with ou=
treach per individual improvement?=20

- Besides the EPDP Leadership Team, the Small Team should solicit input fro=
m the leadership of other PDP WGs. =20

- When the statement of participation needs to be completed by WG members? =
This may impact the WG member sign up process when SalesForce is used.=20

- Suggested edits are intended to make the language more standard to be app=
lied to all PDP working groups.=20

- After the Small Team accepts the modification, the ongoing PDP chairs nee=
d to be consulted on the document. Their input may help make the decision on=
 whether the statement of participation  can be used for every PDP working g=
roup effort.=20

=20

ACTION ITEM: After accepting the modification to the Improvement #1 documen=
t, Small Team to reach out to ongoing PDP working groups (including Kurt for=
 the EPDP) for input.=20

=20

b. #14 (flexibility of PDP): Develop draft set of criteria to evaluate requ=
est for data gathering and document this as a checklist to be used by a PDP =
WG. Is this complete?

=20

- If the check list is approved, it would likely require an update to the W=
G charter template.=20

- If a consensus cannot be achieved, it seems that we have long past the po=
int for collecting data to effectively facilitate the PDP effort. Need clari=
fication on when the checklist can be used and how it can be used.=20

- The purpose for this improvement is to =E2=80=9Cunstick=E2=80=9D a PDP when consensus=
 cannot be achieved. There are other implementations that are related to thi=
s purpose.

- Need to think about what implementation steps are intended. In the workin=
g group charter there should be an item about data gathering, and the Counci=
l should contemplate on the  potential budget required for data gathering.=20

=20

ACTION ITEM: Small Team to review the WG charter template and see whether/w=
hat modification is needed in order to effectively integrate the data gather=
ing checklist.=20

=20

ACTION ITEM: Staff to make an explicit reference to action items related to=
 the implementation steps in the work plan. [ONGOING]

=20

ACTION ITEM: Staff to investigate origins of the implementation recommendat=
ion #14, making sure the underlying purpose is well understood.

=20

c. #13. (Review of Working Group Leadership): Continue work of the SPS sub-=
group to make specific PDP 3.0 implementation recommendations. Discussion on=
 next steps.

=20

- During the SPS, there was a document developed regarding leveraging the e=
xisting PDP assessment form and surveying how the PDP leadership are perform=
ing. The document did not get much traction.=20

- Feedback on survey is that it is not helpful, but it can be part of the e=
valuation mechanism/toolkit. It is not clear what the evaluation mechanism w=
ould be.=20

- Shouldn=E2=80=99t criteria be developed to hold the working group chairs accoun=
table? A simple review form can be developed against the criteria.=20

- Question is who should conduct the review of WG leadership and how. This =
question may be dealt later.=20

- It may be helpful to tackle #13 and #6 together, as #6 identifies items t=
hat WG leaders should do.=20

=20

ACTION ITEM: Small Team to circle back to #13 after discussion on #6 has be=
en completed.=20

 =20

4. Begin review of next topics:=20

=20

- The Small Team did not get to this part of the agenda; hence the followin=
g items have been assigned as homework for the Small Team to follow up on vi=
a SLACK channels.=20

- #11. (Enforce deadlines and ensure bite size pieces): Adapt fact sheet th=
at is being used for EPDP Team to template so it can also be used for other =
efforts (staff is exploring  possible integration with CRM / PM tools). Comm=
ents or suggestions on the draft?=20

- #9. Provide further guidance for sections 3.6 and clarification of sectio=
n 3.7 (Appeal Process) (Standard Methodology for decision making): Develop b=
riefing document as well as  slides to explain concept of =E2=80=9Cconsensus=E2=80=9D in=
 the PDP. Discussion on the draft. Further changes needed before turning int=
o a slide deck?=20

- #2. Consider alternatives to open WG model: Prepare a comparison table fo=
r the proposed Working Group models, which could include several factors: me=
mbership eligibility, operating  procedures, decision-making, communicating =
decision-making, urgency/timing (e.g., prioritization). Consider creating pr=
os/cons as well. (Action item coming out of Council SPS 2019). Discussion on=
 draft.

=20

5. AOB

=20


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</head>
<body lang=3D"EN-US" link=3D"#0563C1" vlink=3D"#954F72">
<div class=3D"WordSection1">
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">Dear All, </span><o:p><=
/o:p></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">&nbsp;</span><o:p></o:p=
></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">Please find below the a=
ction items and notes captured during the small team call on Monday, 15 Apri=
l at 13:00 UTC.
</span><o:p></o:p></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">&nbsp;</span><o:p></o:p=
></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt;color:black">Staff </spa=
n><span style=3D"font-size:11.0pt">has<span style=3D"color:black"> post to the w=
iki space the action items and notes.&nbsp;&nbsp;<b><i>Please note that thes=
e<span class=3D"apple-converted-space">&nbsp;</span>are<span class=3D"apple-conv=
erted-space">&nbsp;</span>high-level
 notes and are not meant as a substitute for the recording and chat room re=
cords</i></b>, which are posted on the wiki<span class=3D"apple-converted-spac=
e">&nbsp;</span>at:<span class=3D"apple-converted-space">&nbsp;</span></span><=
span class=3D"apple-converted-space"><a href=3D"https://community.icann.org/x/Ug=
B1Bg">https://community.icann.org/x/UgB1Bg</a>.
<span style=3D"color:black">&nbsp;</span></span></span><o:p></o:p></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">&nbsp;</span><o:p></o:p=
></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">Best Regards,</span><o:=
p></o:p></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">Ariel</span><o:p></o:p>=
</p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">&nbsp;</span><o:p></o:p=
></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">Ariel Xinyue Liang</spa=
n><o:p></o:p></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">GNSO Policy Support Spe=
cialist
</span><o:p></o:p></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">Internet Corporation fo=
r Assigned Names and Numbers (ICANN)
</span><o:p></o:p></p>
<p class=3D"MsoNormal"><span style=3D"font-size:10.0pt;font-family:&quot;Arial&=
quot;,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"MsoNormal"><span style=3D"font-size:10.0pt;font-family:&quot;Arial&=
quot;,sans-serif">=3D=3D</span><o:p></o:p></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">&nbsp;</span><o:p></o:p=
></p>
<p class=3D"MsoNormal"><b><span style=3D"font-size:11.0pt">ACTION ITEMS </span>=
</b><o:p></o:p></p>
<p class=3D"MsoNormal"><b><span style=3D"font-size:11.0pt">For the Small Team: =
</span>
</b><o:p></o:p></p>
<ul style=3D"margin-top:0in" type=3D"disc">
<li class=3D"MsoListParagraph" style=3D"color:black;margin-left:0in;mso-list:l1=
 level1 lfo5">
<span style=3D"font-size:11.0pt;color:windowtext">Small Team to check the tar=
get dates of the items that are at risk or failing
</span><span style=3D"font-size:11.0pt">behind and determine if an adjustment=
 needs to be made<span class=3D"apple-converted-space">.</span></span><o:p></o=
:p></li><li class=3D"p1" style=3D"mso-list:l1 level1 lfo5"><span style=3D"font-siz=
e:11.0pt;font-family:&quot;Calibri&quot;,sans-serif">After accepting the mod=
ification to the Improvement #1 document, Small Team to reach out to ongoing=
 PDP working groups (including Kurt for the EPDP)
 for input<span class=3D"apple-converted-space">. </span></span><o:p></o:p></=
li><li class=3D"MsoListParagraph" style=3D"margin-left:0in;mso-list:l1 level1 lf=
o5"><span style=3D"font-size:11.0pt">Small Team to review the WG charter templ=
ate and see whether/what modification is needed in order to effectively inte=
grate the data gathering checklist
 (Improvement #14). </span><o:p></o:p></li><li class=3D"p1" style=3D"mso-list:l=
1 level1 lfo5"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">Small Team to circle back to Improvement #13 after discussion o=
n Improvement #6 has been completed.<span class=3D"apple-converted-space">&nbs=
p;</span></span><o:p></o:p></li><li class=3D"p1" style=3D"mso-list:l1 level1 lfo=
5"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;,sans-serif"=
>Small Team to follow up on the homework for the following items via SLACK c=
hannels:<span class=3D"apple-converted-space">&nbsp;</span></span>
<o:p></o:p>
<ul style=3D"margin-top:0in" type=3D"circle">
<li class=3D"p1" style=3D"mso-list:l1 level2 lfo5"><span style=3D"font-size:11.0p=
t;font-family:&quot;Calibri&quot;,sans-serif">#11. (Enforce deadlines and en=
sure bite size pieces): Adapt fact sheet that is being used for EPDP Team to=
 template so it can also be used for other
 efforts (staff is exploring possible integration with CRM / PM tools). <b>=
Comments or suggestions on the draft?</b><span class=3D"apple-converted-space"=
>&nbsp;</span></span><o:p></o:p></li><li class=3D"p1" style=3D"mso-list:l1 level=
2 lfo5"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;,sans-s=
erif">#9. Provide further guidance for sections 3.6 and clarification of sec=
tion 3.7 (Appeal Process) (Standard Methodology for decision making): Develo=
p
 briefing document as well as slides to explain concept of =E2=80=9Cconsensus=E2=80=9D =
in the PDP.
<b>Discussion on the draft. Further changes needed before turning into a sl=
ide deck?</b><span class=3D"apple-converted-space">&nbsp;</span></span><o:p></=
o:p></li><li class=3D"p1" style=3D"mso-list:l1 level2 lfo5"><span style=3D"font-si=
ze:11.0pt;font-family:&quot;Calibri&quot;,sans-serif">#2. Consider alternati=
ves to open WG model: Prepare a comparison table for the proposed Working Gr=
oup models, which could include several factors:
 membership eligibility, operating procedures, decision-making, communicati=
ng decision-making, urgency/timing (e.g., prioritization). Consider creating=
 pros/cons as well. (Action item coming out of Council SPS 2019).
<b>Discussion on draft.</b></span><o:p></o:p></li></ul>
</li></ul>
<p class=3D"MsoNormal"><b><span style=3D"font-size:11.0pt">&nbsp;</span></b><o:=
p></o:p></p>
<p class=3D"MsoNormal"><b><span style=3D"font-size:11.0pt">For Staff: </span></=
b><o:p></o:p></p>
<ul style=3D"margin-top:0in" type=3D"disc">
<li class=3D"MsoListParagraph" style=3D"color:black;margin-left:0in;mso-list:l1=
 level1 lfo5">
<span style=3D"font-size:11.0pt;color:windowtext">Staff to make an explicit r=
eference to action items related to the implementation steps in the work pla=
n</span><span style=3D"font-size:11.0pt">.
<b>[ONGOING]</b></span><b><o:p></o:p></b></li><li class=3D"MsoListParagraph" =
style=3D"margin-left:0in;mso-list:l1 level1 lfo5"><span style=3D"font-size:11.0p=
t;color:black">Staff to investigate origins of
</span><span style=3D"font-size:11.0pt">the<span style=3D"color:black"> impleme=
ntation re</span>co<span style=3D"color:black">mmendation</span> #14<span styl=
e=3D"color:black">, making sure the underlying purpose is well understood.</sp=
an></span><span style=3D"font-size:11.0pt"><o:p></o:p></span></li></ul>
<p class=3D"MsoNormal"><b><span style=3D"font-size:11.0pt">&nbsp;</span></b><o:=
p></o:p></p>
<p class=3D"MsoNormal"><b><span style=3D"font-size:11.0pt">NOTES</span></b><o:p=
></o:p></p>
<p class=3D"p1"><b><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&qu=
ot;,sans-serif">1. Welcome and roll call</span></b><o:p></o:p></p>
<p class=3D"p1"><b><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&qu=
ot;,sans-serif">&nbsp;</span></b><o:p></o:p></p>
<p class=3D"p1"><b><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&qu=
ot;,sans-serif">2. Review of work plan<span class=3D"apple-converted-space">&n=
bsp;</span></span></b><o:p></o:p></p>
<p class=3D"p1"><b><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&qu=
ot;,sans-serif">a. Understanding the format<span class=3D"apple-converted-spac=
e">&nbsp;</span></span></b><o:p></o:p></p>
<p class=3D"p1"><b><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&qu=
ot;,sans-serif">b. Determining if changes should be made (e.g., to make it m=
ore achievable)<span class=3D"apple-converted-space">&nbsp;</span></span></b><=
o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- The Work Plan has visual cues that indicate when things are f=
alling behind/at risk, so give readers a sense what needs to be worked on<sp=
an class=3D"apple-converted-space">.
</span>Green =3D time, red =3D behind, yellow =3D at risk. </span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- Actions are grouped together based on the specific
<span style=3D"color:black">implementation and further, by the category of im=
provements.
</span></span><span style=3D"color:black"><o:p></o:p></span></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif;color:black">- Original schedule was built in early 2019 so need=
s a reality check / adjustment<span class=3D"apple-converted-space">.
</span>There are probably dependencies that can be built </span><span style=
=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;,sans-serif">into the sche=
dule.
</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- Need to check the items with the default target completion da=
te of July and see whether a new target date is needed<span class=3D"apple-con=
verted-space">&nbsp;</span></span><o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">ACTION ITEM: </span><sp=
an style=3D"font-size:11.0pt">Small Team to check the target dates of the item=
s that are at risk or failing
<span style=3D"color:black">behind and determine if an adjustment needs to be=
 made<span class=3D"apple-converted-space">.</span></span></span><span style=3D"=
color:black"><o:p></o:p></span></p>
<p class=3D"p1"><o:p>&nbsp;</o:p></p>
<p class=3D"p2"><o:p>&nbsp;</o:p></p>
<p class=3D"p1"><b><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&qu=
ot;,sans-serif">3. Review of topics from last meeting and agreement on next =
steps<span class=3D"apple-converted-space">&nbsp;</span></span></b><o:p></o:p>=
</p>
<p class=3D"p1"><b><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&qu=
ot;,sans-serif">a. #1 (Terms of participation for WG members): Review EPDP S=
tatement of Participation and consult with EPDP Team / leadership what impac=
t, if any, the statement of participation
 has had. Is this complete?</span></b><o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- There is a need to consult with the EPDP Leadership Team on t=
he implementation, after the changes to the revised document have been agree=
d by the Small Team.
</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- Should the Small Team consolidate all the outreach items, or =
deal with outreach per individual improvement?
</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- Besides the EPDP Leadership Team, the Small Team should solic=
it input from the leadership of other PDP WGs.
<span class=3D"apple-converted-space">&nbsp;</span></span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- When the statement of participation needs to be completed by =
WG members? This may impact the WG member sign up process when SalesForce is=
 used.
</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- Suggested edits are intended to make the language more standa=
rd to be applied to all PDP working groups.<span class=3D"apple-converted-spac=
e">&nbsp;</span></span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- After the Small Team accepts the modification, the ongoing PD=
P chairs need to be consulted on the document. Their input may help make the=
 decision on whether the statement of participation
 can be used for every PDP working group effort.<span class=3D"apple-converte=
d-space">&nbsp;</span></span><o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">ACTION ITEM: After accepting the modification to the Improvemen=
t #1 document, Small Team to reach out to ongoing PDP working groups (includ=
ing Kurt for the EPDP) for input<span class=3D"apple-converted-space">.
</span></span><o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"p1"><b><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&qu=
ot;,sans-serif">b. #14 (flexibility of PDP): Develop draft set of criteria t=
o evaluate request for data gathering and document this as a checklist to be=
 used by a PDP WG. Is this complete?</span></b><o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- If the check list is approved, it would likely require an upd=
ate to the WG charter template<span class=3D"apple-converted-space">.
</span></span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- If a consensus cannot be achieved, it seems that we have long=
 past the point for collecting data to effectively facilitate the PDP effort=
<span class=3D"apple-converted-space">.
</span>Need clarification on when the checklist can be used and how it can =
be used<span class=3D"apple-converted-space">.
</span></span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- The purpose for this improvement is to =E2=80=9Cunstick=E2=80=9D a PDP wh=
en consensus cannot be achieved. There are other implementations that are re=
lated to this purpose.</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- Need to think about what implementation steps are intended. I=
n the working group charter there should be an item about data gathering, an=
d the Council should contemplate on the
 potential budget required for data gathering. </span><o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">ACTION ITEM: Small Team to review the WG charter template and s=
ee whether/what modification is needed in order to effectively integrate the=
 data gathering checklist.
</span><o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">ACTION ITEM: </span><sp=
an style=3D"font-size:11.0pt">Staff to make an explicit reference to action it=
ems related to the implementation steps in the work plan<span style=3D"color:b=
lack">. [ONGOING]</span></span><span style=3D"color:black"><o:p></o:p></span><=
/p>
<p class=3D"p1"><o:p>&nbsp;</o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif;color:black">ACTION ITEM: Staff to investigate origins of
</span><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;,sans-s=
erif">the<span style=3D"color:black"> implementation re</span>co<span style=3D"c=
olor:black">mmendation</span> #14<span style=3D"color:black">, making sure the=
 underlying purpose is well understood.</span></span><o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"p1"><b><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&qu=
ot;,sans-serif">c. #13. (Review of Working Group Leadership): Continue work =
of the SPS sub-group to make specific PDP 3.0 implementation recommendations=
. Discussion on next steps.</span></b><o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- During the SPS, there was a document developed regarding leve=
raging the existing PDP assessment form and surveying how the PDP leadership=
 are performing.<span class=3D"apple-converted-space">
</span>The document did not get much traction.<span class=3D"apple-converted-=
space">&nbsp;</span></span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- Feedback on survey is that it is not helpful, but it can be p=
art of the evaluation mechanism/toolkit. It is not clear what the evaluation=
 mechanism would be<span class=3D"apple-converted-space">.
</span></span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- Shouldn=E2=80=99t criteria be developed to hold the working group c=
hairs accountable? A simple review form can be developed against the criteri=
a.<span class=3D"apple-converted-space">&nbsp;</span></span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- Question is who should conduct the review of WG leadership an=
d how.<span class=3D"apple-converted-space">&nbsp;This question may be dealt l=
ater.
</span></span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- It may be helpful to tackle #13 and #6 together, as #6 identi=
fies items that WG leaders should do.
</span><o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">ACTION ITEM: Small Team to circle back to #13 after discussion =
on #6 has been completed.<span class=3D"apple-converted-space">&nbsp;</span></=
span><o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;&nbsp;</span><o:p></o:p></p>
<p class=3D"p1"><b><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&qu=
ot;,sans-serif">4. Begin review of next topics:<span class=3D"apple-converted-=
space">&nbsp;</span></span></b><o:p></o:p></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;<o:p></o:p></span></p>
<p class=3D"p2"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- The Small Team did not get to this part of the agenda; hence =
the following items have been assigned as homework for the Small Team to fol=
low up on via SLACK channels.
<o:p></o:p></span></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- #11. (Enforce deadlines and ensure bite size pieces): Adapt f=
act sheet that is being used for EPDP Team to template so it can also be use=
d for other efforts (staff is exploring
 possible integration with CRM / PM tools). Comments or suggestions on the =
draft?<span class=3D"apple-converted-space">&nbsp;</span></span><o:p></o:p></p=
>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- #9. Provide further guidance for sections 3.6 and clarificati=
on of section 3.7 (Appeal Process) (Standard Methodology for decision making=
): Develop briefing document as well as
 slides to explain concept of =E2=80=9Cconsensus=E2=80=9D in the PDP. Discussion on the=
 draft. Further changes needed before turning into a slide deck?<span class=3D=
"apple-converted-space">&nbsp;</span></span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">- #2. Consider alternatives to open WG model: Prepare a compari=
son table for the proposed Working Group models, which could include several=
 factors: membership eligibility, operating
 procedures, decision-making, communicating decision-making, urgency/timing=
 (e.g., prioritization). Consider creating pros/cons as well. (Action item c=
oming out of Council SPS 2019). Discussion on draft.</span><o:p></o:p></p>
<p class=3D"p1"><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;=
,sans-serif">&nbsp;</span><o:p></o:p></p>
<p class=3D"p1"><b><span style=3D"font-size:11.0pt;font-family:&quot;Calibri&qu=
ot;,sans-serif">5. AOB</span></b><o:p></o:p></p>
<p class=3D"MsoNormal"><span style=3D"font-size:11.0pt">&nbsp;</span><o:p></o:p=
></p>
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