Hi Steve & Team

Apologies again for missing our last call but I have now had a chance to listen to the recordings of the meeting.

I note there was quite a bit of discussion around the following in the final version of the GNSO Council liaison supplemental guidance for Improvement 5:

The liaison is expected to fulfil his/her role in a neutral manner. Should the liaison wish to intervene / participate in WG deliberations in his/her personal capacity, the liaison is expected to make it explicitly clear when he/she is speaking in liaison capacity and when speaking in personal capacity.

- The liaison's primary purpose is to serve as the liaison. The liaison can "take off their liaison hat," which must be done explicitly, but doing so is strongly discouraged. Potential liaisons and the Council should take this into account prior to appointing a Councilor to the position.
- If the liaison is constantly "taking off his/her hat," this is likely to negatively affect the liaison's ability to serve in the role in the neutral manner and the Council and liaison way may want to consider whether another individual is better able to serve in this role.
- This particular Job Duty is overarching and affects all other Job Duties.

In addition to the typo, I tend to agree with concern and comments from Maxim during the call.

I believe there is an inherent conflict between the two different roles: a member of a WG and a GNSO Council Liaison to the WG. To me, a WG member is there to represent himself or herself in an open model or represent his or her SG or C in a representative model (and advocating his/her interests or his or her group's interests as appropriate) while the Liaison is must be a neutral role to have credibility and perform that role well.

My view is that these two roles should be mutually exclusive and, at the outset, the individual needs to choose either be a WG member or be the Council Liaison, not both.

Kind regards,

Pam

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Sender:Steve Chan <steve.chan@icann.org>
Sent At:2019 Oct. 16 (Wed.) 06:22
Recipient:gnso-pdp3dot0-dt@icann.org <gnso-pdp3dot0-dt@icann.org>
Subject:[GNSO-PDP3Dot0-DT] Final Call: Review Improvements #5 & #13 by Monday 21 October

Dear All,

By COB Monday, 21 October, please provide your final input for the Package 3 documents below.

Documents for Improvement #5 (Active role for and clear description of Council liaison to PDP WGs):
GNSO Council liaison supplemental guidance: https://docs.google.com/spreadsheets/d/1eNpkmZWuCeRc3o89duJ-OXt2Qm7W-g3O7m14Yj_8zN4/edit?usp=sharing
Note, while the document above serves as the primary output for this improvement, some additional practices have already been introduced as a result of improvement #5:
Including GNSO Council liaisons in WG leadership team activities
Ensuring that there is an on-boarding/handover process for new GNSO Council liaisons

Document for Improvement #13 (Review of Working Group Leadership):
WG leadership survey process document: https://docs.google.com/document/d/1hbc26gVvd5TjzLarGQkLxGQn_mRceF0H/edit?dls=true
WG leadership survey: https://docs.google.com/document/d/1URP3B3GCYzEj-nWZcVV_dcrdtuSY5wM9/edit?dls=true

In absence of concerns/objections, staff will coordinate with the Small Team leads to finalize the Package 3 documents by 23 October, and Improvements #5 and #13 documents will be considered as completed according to the timeline/implementation plan.

Thank you for your review.

Best,
Steve

Steven Chan 
Policy Director, GNSO Support

Internet Corporation for Assigned Names and Numbers (ICANN)
12025 Waterfront Drive, Suite 300
Los Angeles, CA 90094-2536 

Email: steve.chan@icann.org
Skype: steve.chan55
Mobile: +1.310.339.4410

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