Dear RDRS SC,

Please see below the notes and action items from the last meeting.

The next meeting will take place during ICANN82 and is scheduled for Wednesday 12 March 2025, 16:30 - 17:30 PDT - 23:30 UTC

Kind regards,

Feodora

2025-02-24 RDRS Standing Committee - Meeting #26

Action Items

Task	Owner	Deadline
Add missing pending enhancements to Chapter 2	ICANN Org	11 March
Incorporate Steve Crocker’s comments and responses to his comment into Chapter 3 or 4	ICANN Org	when ready
Review Chapter Two that focuses on proposed system enhancements and flag areas of concerns or provide any other relevant feedback.	SC members	11 March
Evaluate the effectiveness of the implemented enhancements in the final column of table 1 Chapter 2. (Did the enhancement have the intended effect?)	SC members	11 March
Provide justification (goal/rationale) and identify risks/dependencies for each proposed enhancement in table 3 of Chapter 2.	SC members	11 March
Provide a priority ranking from 1 to 10 for each proposal in Chapter 2. 1 being high priority and 10 being lowest priority.	SC members	11 March

Documents:

1. Draft Chapter 1: https://docs.google.com/document/d/1CBAHz7G2AmjOt7C68Rn_hFl5c9F83lz9/edit#heading=h.4pzcaxt3ksmk
2. Draft Chapter 2: https://docs.google.com/document/d/1oqXdMgsGltToV_JxDtubedfymvrmvoAH43kssxOTnRk/edit?usp=sharing
3. Report Outline: https://docs.google.com/document/d/157GemS7-sX_Vr6n9n9iXLdiEoyQ4q9ug/edit

Agenda 

1. Welcome (10min)
   1. Discussion on comment made by Steve Crocker reg. final findings report

• Integration of Steve’s January 27th email into the report.

• Discussion on the location of these comments in Chapter 3 or 4.

• Consideration of February 5th responses and further discussions.

• Chapter 3 and 4 will be focusing on recommendations/conclusions, including a section to challenge assumptions.

• The report will specifically note if certain conclusions are not widely supported.

2. Update on Chapter 1 (20min)

• ICANN Org presented the flagged recommendations/conclusions. SC Chair noted that these recommendations/conclusions will be discussed during ICANN82 if needed. 

• Areas flagged:

1. Clarification needed regarding ticketing systems and response times.
2. Conclusion on RDRS forms might be too subjective.
3. Conclusion regarding «required timeframe for requestor responses» is not supported by all SC members.
4. SC members need further clarification on the conclusions regarding denial responses. 

• ICANN Org will address the concerns in draft chapter 1 and will provide additional language for consideration.

• Discussion on whether anecdotal reporting should be included.

• SC members raised concerns that some registrars deny requests outright if the "confidential request" checkbox is selected.

• SC members countered that RDRS does not support legal due process for such requests.

• It was suggested that rather than reporting anecdotal data, the issue could be flagged as an area for future research and improvement in the final findings report.

3. Discussion on Chapter 2 (20min)
   • Sarah Wyld asked for clarification on the scope of APIs (whether it’s one API or multiple APIs).

• Gabriel Andrews clarified that the API is intended to integrate with existing law enforcement tools and enable authentication.

• Sarah Wyld flagged missing pending enhancements from the report:

1. Pending input status for tracking requests.
2. Ability to change request outcomes or create linked follow-ups.

• Missing enhancements will be added to the document.

• Discussion on whether the platform should continue to be based on Salesforce or if an external solution should be considered. SC members noted the suggestion to consider an external solution should remain in chapter 2. 

• SC members noted that standardization of APIs, rather than a single central platform, is key to ensuring interoperability.

4. ICANN82 session update (7min)

Proposed Agenda for ICANN82 - Wednesday March 12, 2025 16:30 - 17:30 PDT - 23:30 UTC

1. Welcome (2min)
2. Update on progress – (PPT with main trends from chapter one and status of chapter 2) (10min)
3. Working Session/Discussion Chapter 2 (40min)
4. Next Steps (5min)
5. AOB (3min)
4. AOB (3min)

• SC members suggested that the RDRS report, which includes statistics, should also consider how many requests registrars handle outside of RDRS. Others pointed out that this data might be difficult to retrieve. 

• ICANN Org noted that some data is available from user interview reports.

Feodora Hamza

Policy Development Support Manager (GNSO)

Internet Corporation for Assigned Names and Numbers (ICANN)

Mobile: +32 496 30 24 15

Email: feodora.hamza@icann.org

Website: www.icann.org