Dear RDRS SC,

Please find below the high-level meeting minutes and Action Items from the last meeting.

The next meeting is scheduled for 21 July 2025 at 17:30 UTC.

Kind regards,

Feodora and Caitlin

2025-07-14 RDRS Standing Committee - Meeting #39

Action Items:

Responsible	Item	Due
Support Staff	Final draft report in ICANN format to be shared with SC	By 17 July
Support Staff	Share comments review sheet with SC with instructions	By 17 July
All members	Review final draft and submit comments (color-coded)	By 21 July
Mark Anderson/ Gabriel Andrews	Propose revised language for Rec 3.2 (display guidance)	21 July
Mark Anderson	Draft updated text for Rec 6 on what to do with SSAD Recs/Council Action	21 July
Support Staff	Standardize reporting timeframe across document (use June 2025)	Before publication
Gabriel Andrews	Additional Language in Lessons Learned regarding experience w P/P.	21 July
Gabriel Andrews	Review and provide additional Language to Recommendation 4.	21 July
Support Staff	Lock working doc and provide comment-only version of final draft	17 July

· Members are asked to provide comments to the final draft by 21 July (first deadline).

· Comment types are categorized into:

· “Cannot live with” (red table)

· “Can live with BUT Needs clarification” (orange table)

· “Editorial/grammatical correction” (blue table)

· Support Staff will manage comment consolidation and track discussion items via a centralized spreadsheet.

· SC to comment directly into the draft report or the exercise sheet. SC will go through the comments in the exercise sheet for easier tracking and overview.

· SC to provide clear rationale on why they “cannot live with” a statement or parts of the document and provide new language they can live with.

Proposed Agenda

Welcome

· The SC Chair opened the meeting.

· Emphasis was placed on ensuring that Support Staff had everything necessary to finalize the draft report.

· The goal was to move through open questions efficiently.

· The goal is for the final document to be made available for public comment in mid-August, pending SC progress.

Continue Discussion of documented concerns from Draft Chapter 4

· Rec. 3.1 (Privacy/Proxy Data)

· Support Staff reviewed the proposed language regarding further policy work on privacy/proxy services within RDRS.

· Discussion centered on the vagueness and potential duplicative nature of recommending “further policy work.” There was broad recognition of issues around registrar-affiliated proxy services, their impact on disclosure, and the challenges posed for requesters such as public safety officials.

· SC members supported the bracketed clarification but expressed strong concern with recommending policy work already being explored elsewhere, or which might contradict other frameworks.

· Other SC members supported the idea of policy work on consistent disclosure practices for affiliated proxy providers.

· SC members expressed frustration of requesters when privacy/proxy data is returned in response to lawful requests.

· SC members proposed revised wording: “The Subcommittee recommends further policy work be considered on the lawful release of privacy/proxy data for privacy/proxy providers affiliated with registrars.”

Action Item:

· General agreement emerged to remove mention of the RDRS and focus instead on privacy/proxy disclosure consistency.

· The concerns raised by some SC members with P/P to be included in lessons learned. Gabe to provide updated language.

· Rec. 3.2 (Inclusion of RDRS links in RDAP responses)

· Support Staff referenced a comment regarding the suggestion to include RDRS links in RDAP responses.

· The group discussed the appropriateness of including RDRS references in RDAP responses.

Action Item: Marc and Gabe to provide new language to update the recommendation based on SC discussion.

· Rec. 4 (Authentication) - updated text, which incorporates feedback from 7 July meeting and Rec. 5 (Financial Sustainability) - updated text, which incorporates feedback from 30 June and 7 July meeting

· Recommendation 4:

· New draft introduced to separate partial authentication from broader enhancement recommendations.

· SC members sought clarity from ICANN Org on how they would interpret and implement the recommendation.

· Support Staff noted ICANN is working closely with the Public Safety Working Group (PSWG) on short- and long-term authentication solutions.

· Recommendation 5:

· Revised language aimed at providing middle ground on financial sustainability.

· SC members noted that while the initial burden fell on ICANN, the partial authentication model shifts costs to requesters, satisfying much of the original concern.

· SC members noted that long-term funding should not come solely from ICANN.

· Rec. 6 (Consideration regarding next steps on EPDP Phase 2/SSAD recs.

· Support Staff noted that the current draft lacks clear guidance to the GNSO Council on what to do with SSAD recommendations.

· One SC member noted that the group consensus appears to be:

· The SSAD recommendations should not be adopted as-is.

· The SSAD Recommendations should be returned to the GNSO Council for further review and potential modification.

· SC members supported retaining the SSAD Recommendations Table but preferred a consolidated version rather than two tables in different chapters.

Action Item: Mark to propose draft wording clarifying Council action recommendation/what to do with SSAD Recommendations.

Next Steps

· Staff delivery of Draft Findings Report

· Staff will distribute the complete draft report (in ICANN template format) by Wednesday.

· Once distributed, the working document (consolidated version) will be locked (view-only) and all feedback should be directed to the new/official version. (Note: unresolved comments from the consolidated version will be carried over to the accompanying review document for transparency.)

· Members are asked to provide comments by 21 July (first deadline).

· Comment types are categorized into:

· “Cannot live with” (red)

· “Can live with BUT Needs clarification” (orange)

· “Editorial/grammatical” (blue)

· Support Staff will manage comment consolidation and track discussion items via a centralized spreadsheet.

· SC to provide clear rationale on why they “cannot live with” with a statement or parts of the document and provide new language they can live with.

Action Item: SC to comment directly into the draft report or the exercise sheet. SC will go through the comments in the exercise sheet for easier tracking and overview.