Dear All,

Please find below the notes and action items from today’s DT6 meeting.

Best regards,

Marika

Notes & Action items DT6 meeting on Monday 23 October 2017

1.            Roll call

• On today's call: Chuck Gomes, Farzaneh Badii, Griffin Barnett, Roger Carney, Vicky Sheckler, Paul Keating.

2.            Review, discuss and confirm support and understanding of all input to date.

• See version circulated by Chuck on Saturday
• Ideally keep final document to max 2 pages for sharing with full WG. Most of Chuck's suggestions focused on trimming document down and possibly move some of it to an annex.
• Deliverable will follow the template - transmittal message does not need to be included in the template.
• Is legal action limited to private action, or could also include governmental or criminal prosecution? Need to decide on how broad the scope would be, also note that other DT may also cover some of these. Better to go broader, even if there is overlap.
• See suggestion from Farzaneh sent to the mailing list to add an additional category - Identify journalists, protesters and civil rights activists and bring them to court.
• Could consider having abbreviated version of the tasks in the template (bulleted or numbered list) and move some of the details into an annex.
• 'TBD' - part may indeed be covered by DTs so would be good to flag.
• All to review the list under item 2 (describe the parties who often access gTLD registration data in pursuit of legal purposes) and add as appropriate. Agreement to move details to annex and keep high level summary as part of the template.
• Important to treat all use cases equally
• The list of people listed as needing access do not include defense counsel or those facing the charges being brought.
• Part 3 - suggestion to leave the data elements in the template, just consider shortening purpose description if/where possible.
• Consider combining technical contact info to shorten section.
• Part 4 - edits included are suggestions to shorten this section. Consider leaving it more detailed for the discussion at ICANN60 and then cut it down. Not clear that there will be another version, but ok to leave it with some more detail. This section will need to be updated to reflect other uses that are recognised in the other part of the document. Consider making this more general? Does this include too many examples, isn't the purpose: to assist litigants, their counsel and experts protect recognized legal rights or defend against claims levied against them? Need to also cover non-formal legal actions (ADR, etc). Then follow with a couple of examples, just to provide an illustration.

Action item #1: Staff to resend the version that Chuck circulated

Action item #2: All to review the latest version and share comments / edits

3.            Identify a volunteer to perform final edits and prepare a draft deliverable for DT review.

Action item #3: Vicky and Griffin to produce next iteration based on input received during the call and on list for DT review by mid-day tomorrow (Tuesday)

Action item #4: DT members to review updated version once circulated by Vicky and Griffin within 24 hours.

Action item #5: Chuck to decide by end of Wednesday whether another call is needed on Thursday.

Action item #6: Volunteer to provide 2-3 minute overview of the findings of the DT during the WG F2F sessions at ICANN60: Griffin Barnett (backup: Vicky Sheckler, remote)

4.            Timeline

   a.         Items 3 – not later than midday Tuesday (tomorrow)

   b.         List discussion & input on item 3 – midday Tuesday to midday Wednesday

   c.          Confirm support & understanding – Wednesday afternoon

   d.         Cancel Thursday call if not needed – Wednesday evening

5.            Thursday call to finalize deliverable (if needed): 1300 UTC (9 am EDT

Marika Konings

Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) 

Email: marika.konings@icann.org

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