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Il giorno 23 mar 2018, alle ore 15:28, BECKHAM, Brian <brian.beckham@wipo.int> ha scritto:

Thanks Mary for this question to the WG.

Is there any possibility of a 4th option to accommodate Europe?

Both the current time and the two proposed alternatives are difficult to make.

Without taking anything away from our APAC members, do we have any idea how many WG members the current rotation accommodates vs the overall membership?

Brian From: gnso-rpm-wg <gnso-rpm-wg-bounces@icann.org <mailto:gnso-rpm-wg-bounces@icann.org>> on behalf of Mary Wong <mary.wong@icann.org <mailto:mary.wong@icann.org>> Sent: Thursday, March 22, 2018 7:34 PM To: gnso-rpm-wg@icann.org <mailto:gnso-rpm-wg@icann.org> Subject: [gnso-rpm-wg] YOUR FEEDBACK REQUESTED: rotating Working Group meeting times

Dear Working Group members,

As we restart the meetings cycle following ICANN61, the Working Group co-chairs would like to seek your feedback concerning an appropriate time for the 4th rotational Working Group call (i.e. generally the last meeting of the month). As you know, our practice has been to try to hold this call at a time that will allow our Asia-Pacific (APAC) based members to attend, and that time to date has been 0300 UTC on the last Thursday of each month.

Having used this rotation for some time, the Working Group co-chairs wish to find out if an alternative time that will still allow APAC member participation may be more suitable. Based on the geographical distribution of our current membership, staff has suggested that a workable alternative time might be either 2200 UTC or 2300 UTC on Wednesdays.

We have created a Doodle poll where you may indicate your belief as to which of these times (including the current arrangement) will work best. In particular, we invite members based in Singapore, India, Japan, Hong Kong, China, Australia and other areas in the APAC region to weigh in as the aim of this poll is to facilitate your continued participation in Working Group calls:https://doodle.com/poll/zwpqnnz45yw74x3m <https://doodle.com/poll/zwpqnnz45yw74x3m>.

Finally, please note that as some of our Sub Teams will be continuing to meet for the next two weeks or so, our expectation is that the first post-ICANN61 APAC time zone-friendly call will not take place before 25 April 2018.

Thanks and cheers Mary, Julie, Ariel & Berry

World Intellectual Property Organization Disclaimer: This electronic message may contain privileged, confidential and copyright protected information. If you have received this e-mail by mistake, please immediately notify the sender and delete this e-mail and all its attachments. Please ensure all e-mail attachments are scanned for viruses prior to opening or using. _______________________________________________ gnso-rpm-wg mailing list gnso-rpm-wg@icann.org <mailto:gnso-rpm-wg@icann.org> https://mm.icann.org/mailman/listinfo/gnso-rpm-wg <https://mm.icann.org/mailman/listinfo/gnso-rpm-wg>

I understand that this is the AsPac friendly call, and I'm supportive of that - even though the call times mean I'm unlikely to join whether it stays in the current slot or moves to the two proposed alternatives. I'd love to see an option that worked for AsPac, ME and Europe, even if less good for the US, however. The so-called "sharing the pain" only ever seems to accommodate AsPac by excluding Europe. Susan Payne Head of Legal Policy | Valideus Ltd E: susan.payne@valideus.com<mailto:susan.payne@valideus.com> D: +44 20 7421 8255 T: +44 20 7421 8299 M: +44 7971 661175 From: gnso-rpm-wg [mailto:gnso-rpm-wg-bounces@icann.org] On Behalf Of BECKHAM, Brian Sent: 23 March 2018 14:29 To: Mary Wong <mary.wong@icann.org>; gnso-rpm-wg@icann.org Subject: Re: [gnso-rpm-wg] YOUR FEEDBACK REQUESTED: rotating Working Group meeting times Thanks Mary for this question to the WG. Is there any possibility of a 4th option to accommodate Europe? Both the current time and the two proposed alternatives are difficult to make. Without taking anything away from our APAC members, do we have any idea how many WG members the current rotation accommodates vs the overall membership? Brian ________________________________ From: gnso-rpm-wg <gnso-rpm-wg-bounces@icann.org<mailto:gnso-rpm-wg-bounces@icann.org>> on behalf of Mary Wong <mary.wong@icann.org<mailto:mary.wong@icann.org>> Sent: Thursday, March 22, 2018 7:34 PM To: gnso-rpm-wg@icann.org<mailto:gnso-rpm-wg@icann.org> Subject: [gnso-rpm-wg] YOUR FEEDBACK REQUESTED: rotating Working Group meeting times Dear Working Group members, As we restart the meetings cycle following ICANN61, the Working Group co-chairs would like to seek your feedback concerning an appropriate time for the 4th rotational Working Group call (i.e. generally the last meeting of the month). As you know, our practice has been to try to hold this call at a time that will allow our Asia-Pacific (APAC) based members to attend, and that time to date has been 0300 UTC on the last Thursday of each month. Having used this rotation for some time, the Working Group co-chairs wish to find out if an alternative time that will still allow APAC member participation may be more suitable. Based on the geographical distribution of our current membership, staff has suggested that a workable alternative time might be either 2200 UTC or 2300 UTC on Wednesdays. We have created a Doodle poll where you may indicate your belief as to which of these times (including the current arrangement) will work best. In particular, we invite members based in Singapore, India, Japan, Hong Kong, China, Australia and other areas in the APAC region to weigh in as the aim of this poll is to facilitate your continued participation in Working Group calls: https://doodle.com/poll/zwpqnnz45yw74x3m. Finally, please note that as some of our Sub Teams will be continuing to meet for the next two weeks or so, our expectation is that the first post-ICANN61 APAC time zone-friendly call will not take place before 25 April 2018. Thanks and cheers Mary, Julie, Ariel & Berry World Intellectual Property Organization Disclaimer: This electronic message may contain privileged, confidential and copyright protected information. If you have received this e-mail by mistake, please immediately notify the sender and delete this e-mail and all its attachments. Please ensure all e-mail attachments are scanned for viruses prior to opening or using.

Coming from the perspective that the WG's 3 other non-rotational calls typically falls at 2.00am for me (and I believe for Mary too), anything that is at a more decent hour in respect of the 4th rotational call is welcomed, that being between 2300 UTC and 1400 UTC for me. Justine ----- On 24 March 2018 at 07:41, Cyntia King <cking@modernip.com> wrote:

I’m certainly willing to accommodate our colleagues outside the US.

*Cyntia King*

E: cking@modernip

O: +1 81-ModernIP

C: +1 818.209.6088 <+1%20818-209-6088>

[image: MIP Composite (Email)]

*From:* gnso-rpm-wg <gnso-rpm-wg-bounces@icann.org> *On Behalf Of *Susan Payne *Sent:* Friday, March 23, 2018 12:20 PM *To:* BECKHAM, Brian <brian.beckham@wipo.int>; Mary Wong < mary.wong@icann.org>; gnso-rpm-wg@icann.org

*Subject:* Re: [gnso-rpm-wg] YOUR FEEDBACK REQUESTED: rotating Working Group meeting times

I understand that this is the AsPac friendly call, and I’m supportive of that – even though the call times mean I’m unlikely to join whether it stays in the current slot or moves to the two proposed alternatives. I’d love to see an option that worked for AsPac, ME and Europe, even if less good for the US, however. The so-called “sharing the pain” only ever seems to accommodate AsPac by excluding Europe.

*Susan PayneHead of Legal Policy* | *Valideus Ltd* E: susan.payne@valideus.com D: +44 20 7421 8255 <+44%2020%207421%208255> T: +44 20 7421 8299 <+44%2020%207421%208299> M: +44 7971 661175 <+44%207971%20661175>

*From:* gnso-rpm-wg [mailto:gnso-rpm-wg-bounces@icann.org <gnso-rpm-wg-bounces@icann.org>] *On Behalf Of *BECKHAM, Brian *Sent:* 23 March 2018 14:29 *To:* Mary Wong <mary.wong@icann.org>; gnso-rpm-wg@icann.org *Subject:* Re: [gnso-rpm-wg] YOUR FEEDBACK REQUESTED: rotating Working Group meeting times

Thanks Mary for this question to the WG.

Is there any possibility of a 4th option to accommodate Europe?

Both the current time and the two proposed alternatives are difficult to make.

Without taking anything away from our APAC members, do we have any idea how many WG members the current rotation accommodates vs the overall membership?

Brian ------------------------------

*From:* gnso-rpm-wg <gnso-rpm-wg-bounces@icann.org> on behalf of Mary Wong <mary.wong@icann.org> *Sent:* Thursday, March 22, 2018 7:34 PM *To:* gnso-rpm-wg@icann.org *Subject:* [gnso-rpm-wg] YOUR FEEDBACK REQUESTED: rotating Working Group meeting times

Dear Working Group members,

As we restart the meetings cycle following ICANN61, the Working Group co-chairs would like to seek your feedback concerning an appropriate time for the 4th rotational Working Group call (i.e. generally the last meeting of the month). As you know, our practice has been to try to hold this call at a time that will allow our Asia-Pacific (APAC) based members to attend, and that time to date has been 0300 UTC on the last Thursday of each month.

Having used this rotation for some time, the Working Group co-chairs wish to find out if an alternative time that will still allow APAC member participation may be more suitable. Based on the geographical distribution of our current membership, staff has suggested that a workable alternative time might be either *2200 UTC or 2300 UTC on Wednesdays*.

We have created a Doodle poll where you may indicate your belief as to which of these times (including the current arrangement) will work best. In particular, *we invite members based in Singapore, India, Japan, Hong Kong, China, Australia and other areas in the APAC region to weigh in* as the aim of this poll is to facilitate your continued participation in Working Group calls: https://doodle.com/poll/zwpqnnz45yw74x3m.

Finally, please note that as some of our Sub Teams will be continuing to meet for the next two weeks or so, our expectation is that the first post-ICANN61 APAC time zone-friendly call will *not* take place before 25 April 2018.

Thanks and cheers

Mary, Julie, Ariel & Berry

World Intellectual Property Organization Disclaimer: This electronic message may contain privileged, confidential and copyright protected information. If you have received this e-mail by mistake, please immediately notify the sender and delete this e-mail and all its attachments. Please ensure all e-mail attachments are scanned for viruses prior to opening or using.

_______________________________________________ gnso-rpm-wg mailing list gnso-rpm-wg@icann.org https://mm.icann.org/mailman/listinfo/gnso-rpm-wg

Why not make a call at 10am Eastern time. The folks on the west coast of the US would have to call in at 7:00 am but you should be able to get many folks from APAC, Europe and US. From: jonathan.agmon.icann@ip-law.legal Sent: March 25, 2018 1:52 AM To: susan.payne@valideus.com Cc: gnso-rpm-wg@icann.org Subject: Re: [gnso-rpm-wg] YOUR FEEDBACK REQUESTED: rotating Working Group meeting times I don't believe these time can work. Asking members from APAC to participate at 6AM is not an APAC friendly call. My take is that if the APAC call is so problematic just cancel it. After all, as you indicate participation is low. It is perhaps a more important question for another time and group why membership is so low from APAC. On 23 Mar 2018, at 8:20 PM, Susan Payne <susan.payne@valideus.com<mailto:susan.payne@valideus.com>> wrote: I understand that this is the AsPac friendly call, and I'm supportive of that - even though the call times mean I'm unlikely to join whether it stays in the current slot or moves to the two proposed alternatives. I'd love to see an option that worked for AsPac, ME and Europe, even if less good for the US, however. The so-called "sharing the pain" only ever seems to accommodate AsPac by excluding Europe. Susan Payne Head of Legal Policy | Valideus Ltd E: susan.payne@valideus.com<mailto:susan.payne@valideus.com> D: +44 20 7421 8255 T: +44 20 7421 8299 M: +44 7971 661175 From: gnso-rpm-wg [mailto:gnso-rpm-wg-bounces@icann.org] On Behalf Of BECKHAM, Brian Sent: 23 March 2018 14:29 To: Mary Wong <mary.wong@icann.org<mailto:mary.wong@icann.org>>; gnso-rpm-wg@icann.org<mailto:gnso-rpm-wg@icann.org> Subject: Re: [gnso-rpm-wg] YOUR FEEDBACK REQUESTED: rotating Working Group meeting times Thanks Mary for this question to the WG. Is there any possibility of a 4th option to accommodate Europe? Both the current time and the two proposed alternatives are difficult to make. Without taking anything away from our APAC members, do we have any idea how many WG members the current rotation accommodates vs the overall membership? Brian ________________________________ From: gnso-rpm-wg <gnso-rpm-wg-bounces@icann.org<mailto:gnso-rpm-wg-bounces@icann.org>> on behalf of Mary Wong <mary.wong@icann.org<mailto:mary.wong@icann.org>> Sent: Thursday, March 22, 2018 7:34 PM To: gnso-rpm-wg@icann.org<mailto:gnso-rpm-wg@icann.org> Subject: [gnso-rpm-wg] YOUR FEEDBACK REQUESTED: rotating Working Group meeting times Dear Working Group members, As we restart the meetings cycle following ICANN61, the Working Group co-chairs would like to seek your feedback concerning an appropriate time for the 4th rotational Working Group call (i.e. generally the last meeting of the month). As you know, our practice has been to try to hold this call at a time that will allow our Asia-Pacific (APAC) based members to attend, and that time to date has been 0300 UTC on the last Thursday of each month. Having used this rotation for some time, the Working Group co-chairs wish to find out if an alternative time that will still allow APAC member participation may be more suitable. Based on the geographical distribution of our current membership, staff has suggested that a workable alternative time might be either 2200 UTC or 2300 UTC on Wednesdays. We have created a Doodle poll where you may indicate your belief as to which of these times (including the current arrangement) will work best. In particular, we invite members based in Singapore, India, Japan, Hong Kong, China, Australia and other areas in the APAC region to weigh in as the aim of this poll is to facilitate your continued participation in Working Group calls: https://doodle.com/poll/zwpqnnz45yw74x3m. Finally, please note that as some of our Sub Teams will be continuing to meet for the next two weeks or so, our expectation is that the first post-ICANN61 APAC time zone-friendly call will not take place before 25 April 2018. Thanks and cheers Mary, Julie, Ariel & Berry World Intellectual Property Organization Disclaimer: This electronic message may contain privileged, confidential and copyright protected information. If you have received this e-mail by mistake, please immediately notify the sender and delete this e-mail and all its attachments. Please ensure all e-mail attachments are scanned for viruses prior to opening or using. _______________________________________________ gnso-rpm-wg mailing list gnso-rpm-wg@icann.org<mailto:gnso-rpm-wg@icann.org> https://mm.icann.org/mailman/listinfo/gnso-rpm-wg ________________________________ Confidentiality Notice: This communication constitutes an electronic communication within the meaning of the Electronic Communications Privacy Act, 18 U.S.C. Section 2510, and its disclosure is strictly limited to the recipient intended by the sender of this message. 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First, I note the same issue as George. Going back to Mary's original email, the instructions are ambiguous. I abstained from participating in the poll as I'm not in the APAC region, based on Mary's original note "In particular, *we invite members based in Singapore, India, Japan, Hong Kong, China, Australia and other areas in the APAC region to weigh in*." I suppose that "In particular" can be interpreted in a number of different ways. If it was intended that everyone should participate, but that extra outreach or encouragement was being directed at APAC participants, then it is open to all, and everyone should be encouraged to participate. If it was intended to be only for APAC participants, then that should be made clear, and the poll should be restarted with only APAC participants weighing in. The invitation was surely well-intentioned, but we've ended up with something that's neither limited nor comprehensive. Second, I've attached a "Time and Date" website printout showing the hourly clock, which can be found (in easier-to-interpret color) at https://www.timeanddate.com/worldclock/meetingtime.html?iso=20180328&p1=137&.... This reveals the dilemma. If we want a time that is not too painful for the entirety of APAC, the only decent hours are 0600 to 0900 UTC (when it's 8 am to 11 am in Amman and 7 am to 10 pm in Wellington). This is tolerable for London (one hour behind Amman), decent for the rest of Europe, but really bad for North and South America (where this span is 11 pm to 2 am in LA, 2 am to 5 am in DC and 3 am to 6 am in BA). Georges suggested 10 am NYC time (1400 UTC). This is decent for Western and Central Asia but it's 10 pm in Singapore, and worse from there -- 11 pm in Tokyo, 1 am in Sydney and 3 am in Wellington. The current time of 0300 UTC is deadly for Europe, Africa and the Middle East, getting tolerable around Abu Dhabi and then falling basically into the work day from Mumbai to Wellington. The staff-suggested alternatives of 2200 and 2300 UTC are good for most of Australia and for New Zealand, and also for North and South America. They are deadly for Europe, Africa the Middle East and any part of Asia up to and including Singapore/Hong Kong. *Long story short, we can accommodate APAC and Europe at the expense of the Americas (e.g, with 0800 UTC), or we can accommodate the Eastern part of APAC (between 2200 and 0300 and possibly some of the Americas at the earlier end) at the expense of Europe and the Western parts of APAC.* One last point -- rather than generically looking at time zones, it would be preferable to look at the participants' time zones. While this might not change the result, it might identify a few time zones that don't need to be considered. Greg On Sun, Mar 25, 2018 at 8:37 AM, George Kirikos <icann@leap.com> wrote:

Many of the folks who've already voted in the Doodle poll don't appear to be in Singapore, India, Japan, Hong Kong, China, Australia or other areas in the APAC region:

https://doodle.com/poll/zwpqnnz45yw74x3m

Is the poll intended to be open to everyone?

Ultimately, attendance at calls is meaningful only to those who actually intend to actively participate (i.e. speak, type in the chatroom, ask questions or otherwise communicate in some other manner during the call itself). If one doesn't actively participate, listening to the recording or reading the transcript later is essentially the same as being an observer of the live call (and might actually be more time efficient, as one can use software to playback MP3 audio at double speed, or read even faster).

Sincerely,

George Kirikos 416-588-0269 http://www.leap.com/

On Thu, Mar 22, 2018 at 2:34 PM, Mary Wong <mary.wong@icann.org> wrote:

...

Dear Working Group members,

As we restart the meetings cycle following ICANN61, the Working Group co-chairs would like to seek your feedback concerning an appropriate time for the 4th rotational Working Group call (i.e. generally the last meeting of the month). As you know, our practice has been to try to hold this call at a time that will allow our Asia-Pacific (APAC) based members to attend, and that time to date has been 0300 UTC on the last Thursday of each month.

Having used this rotation for some time, the Working Group co-chairs wish to find out if an alternative time that will still allow APAC member participation may be more suitable. Based on the geographical distribution of our current membership, staff has suggested that a workable alternative time might be either 2200 UTC or 2300 UTC on Wednesdays.

We have created a Doodle poll where you may indicate your belief as to which of these times (including the current arrangement) will work best. In particular, we invite members based in Singapore, India, Japan, Hong Kong, China, Australia and other areas in the APAC region to weigh in as the aim of this poll is to facilitate your continued participation in Working Group calls: https://doodle.com/poll/zwpqnnz45yw74x3m.

Finally, please note that as some of our Sub Teams will be continuing to meet for the next two weeks or so, our expectation is that the first post-ICANN61 APAC time zone-friendly call will not take place before 25 April 2018.

Thanks and cheers

Mary, Julie, Ariel & Berry

_______________________________________________ gnso-rpm-wg mailing list gnso-rpm-wg@icann.org https://mm.icann.org/mailman/listinfo/gnso-rpm-wg

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