Dear SSAD Supplemental Recommendations Team Members,

Below, please find action items and high-level notes from today’s meeting.

Best regards,

Andrew on behalf of the GNSO Support Team

Action Items: 

• Members to review recommendations 11 and 17 in the strawperson document and propose modification and comments in the document by Tuesday, 26 May at 16:00 UTC.
• Please reach out to GNSO-Secs (gnso-secs@icann.org) if you have a different preferred google friendly email that you would like added to the SSAD SRT Google Drive

Next Meeting:

• The next meeting will not be at the team’s usual time. Our next meeting will be on WEDNESDAY, 27 May at 21:00 UTC. 
• The meeting time has been changed due to the US Holiday schedule and conflicting meetings that SRT members are a part of. 

Important Links

• SSAD Supplemental Recommendations Team Wiki
• Strawperson Document
• Assignment Form

High-Level Notes

1. Welcome

• We will be using a standard Zoom room during next week's meeting. Staff ask that those on the call respect the format of the team. 

• As a reminder, members may speak and chat while alternates and observers are asked to refrain from discussions. Staff may revert back to a webinar format if alternates and observers do not refrain from discussions.
  
  
1. Reminder of Assignment 

• The SRT is tasked with providing supplemental recommendations as outlined in the Assignment Form. 

• Members are to consider the RDRS Standing Committee’s analysis, the Board’s feedback, and additional documents mentioned in the Assignment Form when reviewing supplemental recommendations.   

• Members are to consider if the supplemental recommendations are implementable, acceptable to the GNSO Council, and Board-ready.
  
  
2. Presentation of Strawman

• The strawperson will be a starting point for discussions and comments. 

• What has been presented today is not the final version of the recommendation. There will be more opportunities to refine and finalize the supplemental recommendations 

• Staff noted that in the strawperson document the current SSAD recommendations are in the left-hand column labeled “Current Recommendation” while draft text is in the right-hand column labeled “Revised Recommendation”. The RDRS Standing Committee’s feedback has been added to the top of each recommendation section. Changes to the recommendations will be highlighted in blue in the right-hand column. 

4. Presentation of Recommendation 11 Updates and Discussion

• Staff noted that the recommendations should not be too vague or too prescriptive. Rather, the recommendations should allow for flexibility and a minimum viable product. 

• Members discussed their role in updating implementation guidance provided within a recommendation. Members concluded that is within the SRTs remit to update the implementation guidance, though some members highlighted the importance of focusing on the policy recommendation text as a priority. 

• Members sought clarification on when the Global Public Interest and Human Rights Impact Assessment would be conducted for Supplemental SSAD recommendations. Staff noted that these assessments will be conducted once text is in a stable state. 

• Members inquired about how implementation related suggestions would be handled. The Lead noted that the group should focus on the development of policy recommendations and should refrain, as much as possible, from raising implementation questions. 

• Implementation Guidance should be provided if and when it assists in updating implementable policy recommendations, but main focus should be on finding alignment on policy recommendations. 

• GDS Staff provided an overview of terms and conditions that were implemented during RDRS. Those include: 
  1. Terms of Use for Registrars in the Naming Services portal 
  2. Terms of Use for Requestors 
  3. Terms and Conditions between the Requestor and the Registrar 

• Members noted that requestors did not experience issues with the Terms and Conditions during the RDRS pilot. 

• Members noted that requestors have selected the wrong user group or misused the RDRS without corrective action, which may need further discussion when addressing separate, existing SSAD recommendations. Members noted that mentioned issues could be addressed in Recommendation 13. 

• Members noted that it would be helpful for Staff to add discussion notes to the end of each recommendation.
  
  
4. Presentation of Recommendation 17 Updates and Discussion

• N/A - Members did not discuss Recommendation 17 during this meeting.
  
  
5. Review of Action Items and Agreements 

• Members to review recommendations 11 and 17 in the strawperson document and propose modification and comments in the document by Tuesday, 26 May at 16:00 UTC.

• Members are encouraged to provide their feedback and input on the mailing list and Google document in order to allow for more substantive discussions during the 90-minute meetings.
  
  
6. AOB 

• Members are encouraged to thoroughly review the RDRS Standing Committee report. Staff to consider how to incorporate additional RDRS Standing Committee report information into the strawperson document. 

• Members noted that they would find an updated financial analysis, similar to the analysis conducted during the SSAD ODA, during the course of the SRT’s work to be helpful to the team’s discussions. 
  
  
7. Next Meeting

• The next meeting will not be at the team’s usual time. Our next meeting will be on WEDNESDAY, 27 May at 21:00 UTC. 

• The meeting time has been changed due to the US Holiday schedule and conflicting meetings that SRT members are a part of.