Dear SSAD Supplemental Recommendations Team Members, Below, please find action items and high-level notes from today’s meeting. Best regards, Caitlin on behalf of the GNSO Support Team -- Action Items: 1. Members to vote for SSAD Supplemental Recommendations Team Lead: SSAD SRT Members to vote for preferred candidate for SSAD SRT Lead by Wednesday, 13 May at 14:00 UTC. E-ballots have been sent to all members’ email addresses for voting. 2. Reading homework for next meeting: SSAD SRT Members to review the following in preparation for our next meeting on Tuesday, 19 May at 12:00 UTC: * Full text of SSAD Recommendation #11<https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-phase...> (Terms and Conditions) * Standing Committee Analysis<https://gnso.icann.org/sites/default/files/policy/2025/draft/rdrs-sc-finding...> of Recommendation #11 * Full text of SSAD Recommendation #17<https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-phase...> (Reporting) * Standing Committee Analysis<https://gnso.icann.org/sites/default/files/policy/2025/draft/rdrs-sc-finding...> of Recommendation #17 3. GNSO Support Staff to circulate Statement of Participation<https://gnso.icann.org/sites/default/files/policy/2026/agenda/ssad-statement...>. High-Level Notes 1. Welcome 2. Overview of Assignment Form * The Assignment Form<https://gnso.icann.org/sites/default/files/policy/2026/agenda/gnso-council-s...> will be used as the SSAD SRT’s Charter and outlines important considerations and information, including: * Assignment: Propose modifications to SSAD recommendations based on the recommendation rationale provided in the Standing Committee’s Final Findings Report, keeping in mind important considerations such as the impact to human rights, global public interest, and the additional elements included in the Board’s resolution. * Timing: Deliver supplemental recommendations to the Council by February 2027. * Membership: Council chose this membership model in recognition of the original EPDP Team, which included non-GNSO groups and important expertise within the community that exists outside of GNSO Councilors. * Required Reading: Members are asked to read all required materials in this section as they explain important history and context for this group’s work. 1. Statement of Participation * The Statement of Participation<https://gnso.icann.org/sites/default/files/policy/2026/agenda/ssad-statement...> details the expectations of all members of this team, including: * Abiding by ICANN’s Expected Standards of Behavior<https://www.icann.org/en/governance/documents/icann-expected-standards-of-be...> * Constructively cooperating with fellow members of the team to reach consensus on the issues detailed in the team’s assignment * Treating fellow members with civility both face-to-face and online * Refraining from purposely disrupting or obstructing the work of the team * Making best efforts to attend all meetings (or reviewing recordings when unable to attend live) and completing assignments per assigned deadlines * Working in good faith to produce SSAD Supplemental Recommendations. * ACTION ITEM: GNSO Support Staff to circulate statement and post on wiki<https://icann-community.atlassian.net/wiki/spaces/gnsocouncilmeetings/pages/...>. 1. Identification of Supplemental Recs. Team Lead * The role of Lead is to lead team meetings, provide updates to the Council, and conduct this role in a neutral manner. * GNSO Council Leadership noted that if more than one volunteer steps forward, team members will be asked to vote on their preferred candidate, and the candidate who receives the majority of the votes will become the lead. * All members will receive an e-ballot via email shortly. Please choose your preferred candidate by Wednesday, 13 May at 14:00 UTC. * In the event there is no majority, additional instructions will be sent to the team. 1. Overview of Work Plan * Because the Council committed to deliver Supplemental Recommendations in under one year, we will be working backwards from March 2027, which is one year from when the Board passed a resolution to send the SSAD recommendations back to the GNSO Council. * Team is asked to deliver Supp. Recs. to the Council at the latest by Feb. 2027. * The timeline also highlights the opportunities the Team will have to work face-to-face, which includes meetings at ICANN86, and we will also plan several sessions at ICANN87. * Following the appointment of the Team Lead and the group’s progress during ICANN86, Support Staff will work with the Team Lead to develop a more detailed work plan that breaks down the recommendation review schedule. * The Group will not be asked to review a recommendation and decide on it during one meeting; the Support Staff Team understands additional consultation will be needed and will work with the identified Lead to determine appropriate review times. 1. Explanation of Working Methods * Staff has prepared a strawman/strawpet/strawdoc for each SSAD recommendation as a starting point for discussions and further edits. Edits endeavor to incorporate feedback from the Standing Committee, the Board resolution, and the supporting documents detailed in the Assignment Form. Where edits are made based on these inputs, they will be highlighted for transparency. * The draft updates are put forward as a starting point for discussion, not a foregone conclusion. All members will be invited to provide feedback on the edits and proposed adjustments/deletions. * Recent GNSO policy recommendations have been accompanied by a short rationale to assist those reviewing and implementing the recommendations. A rationale was not included for the 18 SSAD recs, but Support Staff has proposed a rationale for each recommendation for the team’s feedback. * Support Staff will work with the identified Lead and distribute the strawman for the assigned recs when ready. * The team will be working iteratively through the recommendations. * Support Staff will be following up with the board to confirm the board liaisons. * Recommendation 11 – Terms and Conditions * Recommendation 11 covers SSAD Terms and Conditions. * The RDRS Standing Committee recommended keeping Rec. 11 and that any minor modifications would be a low level of effort to change. In other words, the recommendation should have small adjustments only (if any). * Rec. 11 outlines the terms and conditions that any SSAD requestor would need to submit to and abide by. * The RDRS Pilot incorporated T&C through a click-through agreement that users had to submit to in order to make requests through the SSAD. * The Standing Committee noted this was an important legal and procedural measure and should be kept. * The consequences for violating terms and conditions are addressed via separate SSAD recommendations. * Implementation guidance is part of the policy recommendation and may be adjusted as part of the team’s review. * Recommendation 17 Reporting * The topic for Recommendation 17 is Reporting Requirements. * In short, Rec. 17 ensures that important data points are transparently reported and provided to the ICANN Community (and the GNSO Standing Committee) who may recommend improvements to the SSAD. * Throughout the RDRS pilot, ICANN org provided monthly reports on the metrics, and the Standing Committee met on a regular basis to review these metrics and suggest improvements to the RDRS. * The Standing Committee also requested some additional data points to be reported on to assist in their analysis. * In its review of this recommendation, the Standing Committee noted that RDRS reporting was very valuable and should be continued. * The SC also noted that these types of reports assist in data-driven policy adjustments. * Similar to Rec. 11, the SC noted that this recommendation should be kept and would be a low level of effort to change. * ACTION ITEM: In preparation for next week’s call, all SSAD SRT members are asked to read through these two recommendations in detail as well as the SC’s analysis of the recommendations. * The plan for next week is to discuss the proposed strawman text, and in order to have an informed discussion, we ask that you do this important pre-reading. 1. Any other business * Day 0 session on Sunday, 7 June will be held from 10:00 – 18:00 local time. * Shuttle to the venue will be provided. * Lunch and refreshments will be provided. If any members have dietary restrictions, please reach out to gnso-secs@icann.org<mailto:gnso-secs@icann.org>. * Support Staff will look into the type of Zoom room to allow for threaded replies.