Subject: Re: an update on SSC progress with reccomendations on Empowered Community Administration GNSO rep. selection (mostly procedural suggestions)
From: Maxim Alzoba <[email-masked]>
To: "Austin, Donna" <[email-masked]>
Cc: Paul Diaz <[email-masked]>, RySG Ex Coms 2017 <[email-masked]>
Date: Wed, 31 May 2017 22:36:20 +0300

Hi Donna,

In my opinion SSC can only make recommendations to GNSO Council, and definitely can not manage GNSO process.

The current SSC process it is a preparation of a set of suggestions for GNSO Council (and only GNSO Council takes it into account or returns it back for fixing if required)

on procedural side of such a hypothetical selection of Empowered Community Administration representative from GNSO

(currently it is Chair of GNSO Council).

SSC members took into consideration suggestions of James Bladel, who attended the call, so SSC will make a note

that procedure of fast removal of GNSO EC Admin. Rep. might be needed (without words on who is going to develop it and how,

due to it is being quite outside of the SSC rights and obligations))

- in case he/she does something really bad/ not working in the community(changed jobs)/ not supported by GNSO Council anymore.

and procedure of fast replacement (when the current GNSO EC ADM. Rep. got ill, broke leg or needs to be substituted, for example

due to high load/ or most probably scheduling conflicts with GNSO Council activities.

Also there going to be a short simple list of qualifications, which might be taken into account in case

when GNSO Council decides to choose someone instead of the GNSO Chair (like understanding of Council workflow, experience of moderation/leading of a panel,

being able understand financial docs). All those qualifications relevant to what Empowered Community Administration will need to do

(for example experience in moderation derived from necessity of moderation of public

P.s: I finally found the slides with the current reading of the suggestions

(I recommended that before the SSC conducts the poll of particular reading of the items

-  SSC members can add "other" to answers and add additional text)

Sincerely Yours,

Maxim Alzoba
Special projects manager,
International Relations Department,
FAITID

m. +7 916 6761580(+whatsapp)
skype oldfrogger

Current UTC offset: +3.00 (.Moscow)

On May 31, 2017, at 21:13, Austin, Donna <[email-masked]> wrote:

Paul, I'll check with Marika on the timing issue.

Maxim, perhaps you can shed some light on how the SSC intend to manage the GNSO process.

-----Original Message-----
From: [email-masked] [mailto:[email-masked]] On Behalf Of Paul Diaz
Sent: Wednesday, May 31, 2017 8:20 AM
To: Maxim Alzoba <[email-masked]>; RySG Ex Coms 2017 <[email-masked]>
Subject: [EXTERNAL] FW: an update on SSC progress with reccomendations on Empowered Community Administration GNSO rep. selection (mostly procedural suggestions)

Thanks, Maxim.

Does anyone know when the SSC will be asked to review/recommend candidates for the ATRT3? When the Council will ratify our slate? How many will be selected? Do we need to distinguish between members and experts? I've raised these questions with ICANN staff. We'll need to consider our options with the RrSG - especially since they didn't have a rep on ATRT2

-----Original Message-----
From: Maxim Alzoba [mailto:[email-masked]]
Sent: Wednesday, May 31, 2017 11:16 AM
To: Paul Diaz <[email-masked]>
Cc: Reg Levy <[email-masked]>; Samantha Demetriou <[email-masked]>
Subject: an update on SSC progress with reccomendations on Empowered Community Administration GNSO rep. selection (mostly procedural suggestions)

Hello Paul,

I wanted to keep RySG ExCom informed on SSC progress with recommendations on Empowered Community Administration  GNSO rep. selection processes e.t.c.

Sorry for my brevity (I am on PTO).

This confcall was quite productive,
we had a good conversation with James Bladel(Current EC Adm. Rep. from GNSO) and I think that SSC delivers what was requested by GNSO Council on time (prior to 19th Jun 2017).

Also I attached slides we discussed. Most probably SSC will have a poll with the same questions and additional fields for suggestions (Frederic and Poncelet were not able to attend on the call).

Sincerely Yours,

Maxim Alzoba
Special projects manager,
International Relations Department,
FAITID

m. +7 916 6761580(+whatsapp)
skype oldfrogger

Current UTC offset: +3.00 (.Moscow)

===

SSC 31 may 2017,  17.00 MSK
===
GNSO Standing Selection Committee meeting on Wednesday 31 May at 14.00 UTC for 60 minutes

Apologies: Frédéric Guillemaut, Marika Konings (staff)

On Audio only:

Agenda wiki page: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_5yPwAw&d=DwIFaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=W1CaeaEVVNTsVWeYKYGX-qGJ-TVXZzkiGOuYIQvLLKk&s=SsBz0mjAAidzytoONvHX3SoIhOKYxp6IsMzahNrF324&e=

Audio Passcode: SSC

Agenda:
1. Roll Call / SOI
2. Exchange of views with the current representative to the Empowered Community Administration (James Bladel, GNSO Chair)
3. Review of questions and possible responses in view of possible poll
4. Schedule of upcoming calls
5. AOB
===
GNSO Standing Selection Committee meeting on Wednesday 31 May at 14.00 UTC

notes:

1. Roll Call / SOI
- SSC members: Susan, Maxim, Julf, Lori, Osvaldo, Renata
- Guest: James Bladel
- Apologies: Frederik, Marika (staff)

2. Exchange of views with the current representative to the Empowered Community Administration (James Bladel, GNSO Chair)
- What have you done so far? What will be required from the role?
- This committee has yet to define criteria and make selection, therefore James is interim representative.
- Experiences so far are limited in brief. The EC Admin was quiet for some time, and is still feeling out its processes and operations, particularly routine items like reviewing budget or nominations to the Board of Directors. These are items that the EC Admin has a role in managing.
- Bigger functions as part of EC accountability mechanisms - these will not be used regularly if at all.
- Most participants are Chairs or similar designation of SOs or ACs. All agree that they are mouthpieces of their community, and don't have the ability to act independently unless instructed by their communities.
- Qualifications - someone who understands the role. It is not to be a member of an "uber board or council." They are speaking on behalf of the entire GNSO community and do not act unless authorized to do so.
- At this stage, it should be someone who can think down the road as processes are developed and set.
- Someone who gets along well with byzantine processes. The role needs to be approached carefully and be sure to take a step back when something needs further input from GNSO.
- Time committment - initially zero, but has picked up moving towards ICANN59, developing processes. The time committment will likely drop again. Even at the worst case, this is not likely a significant burden - at most an hour or two a week. It's almost entirely email. There will be one session at ICANN59, because of proposed revision to the Bylaws. Anyone coming from the GNSO should have perfect attendance.
- Currently all EC reps are Chairs of their communities. Will that continue with other SOs and ACs?
- Presume that they have considered this to be a function of the Chair. They have bolted this role to the Chair role. There is not currently any indication otherwise.
- Would it make sense to appoint an alternate?
- The GNSO might want to designate an ad hoc alternate. May not need a standing alternate. More important would be the process around what happens if the person changes jobs, leaves ICANN, or does something out of order.
- For example the Chairs and Vice-Chairs could quickly appoint a substitute if need.
- If the rep was a Council member, there could be immediate correction if the rep "went rogue." If the rep was someone else, would there be less control or wouldn't it matter?
- Either way is ok.
- Do we need a process for removing a person?
- Some of this is more appropriately taken up by the GNSO Council. The SSC should view it's role narrowly. Process for selecting applicants --> selection of applicants. Process for handling issues with rep may be better handled by the Council.
- Is it better to say that such processes should be developed without providing specifics?
- Yes, identifying gaps to fill may be helpful.
- What would James like to see in the criteria?
- This should at minimum be someone on Council, and perhaps Chairs and Vice-Chairs on a rotating basis.
- If we open up the process, harder to manage the rep and requires duplication of processes that already exist for Council (appointments, terms, etc). Opening up the process may fuel the incorrect impression that this something other than a microphone for the EC. By connecting it to an existing role, the role will be more sustainable in the long term.

Chat excerpt:
Maxim Alzoba: Could we suggest that ICANN provides remote connection (private) for remote participants?
Maxim Alzoba: for EC meetings
Maxim Alzoba: since travel is not suggested Julf Helsingius: remote connection?
Maxim Alzoba: I mean if there is a f2f EC Adm. meeting - ans someone is not there Maxim Alzoba: during the ICANN meeting Maxim Alzoba: I mean if there is a f2f EC Adm. meeting - ans someone is not there Maxim Alzoba: I think we might mention that we thin that those procedures are to be developed (not saying how and by whom) James Bladel: +1 Maxim Maxim Alzoba: *think (sorry for typos ... sitting in uncommon place) Julf Helsingius: James: would it be too much workload if we simply had the GNSO chair perform this function?
Lori Schulman: I think that first test will be budget review

- In response to Julf's question about time committment, no, as things currently stand, it would not be too much work for the Chair to take on.
- Is there any sort of coordination or reporting that goes to the community more generally?
- There is a website being set up where the mailing lists, discussions, reports, will be published. The representative could come back to the Council or GNSO to relay a request from the EC. In the other direct, if an SG wants the EC to consider, for example, an issue with the budget, they would raise it with Council, which would instruct the rep how to proceed.
- Would it be in the scope of this role to develop comms plan?
- No, this role is just to develop criteria for selecting the rep and then selecting the rep. While we might want to point to procedures that need to be developed, the GNSO will develop those processes and procedures.

Chat excerpt:
Maxim Alzoba: my question for James: it is not just time consumption, but also scheduling conflicts (with GNSO Council activities), could we ask James if he is sure that there is not going to be an overlap (so during the ICANN meeting ,ICANN always provides EC Adm with the non-conflicting slots, so Chair can be there) Maxim Alzoba: *about the burden of being GNSO EC rep.
Lori Schulman: Thanks, I heard James supporting the narrow task of identifying candidates but I agree about sending notes of some issues that we have considered that may be out of scope for this group but in scope for another group Lori Schulman: Maxim's point about time overlaps is a good one Maxim Alzoba: if such slots can not be granted ... then standby Rep should be in place Julf Helsingius: james pointed out that scheduling is done by doodle Lori Schulman: Excellent point Maxim.
Lori Schulman: and there are still conflicts

3. Review of questions and possible responses in view of possible poll

Chat excerpt:
Maxim Alzoba: I have a suggestion for page 2: Term and Renewal  - that the person is still affiliated with/supported by GNSO Council or at least affiliated with GNSO (for example - member of NCSG, RrSG e.t.c).
Lori Schulman: is Heather the alternate? [if James is not available] Lori Schulman: I think that finding out if there is an "official" alternate would be helpful so we understand what is acutally happening Maxim Alzoba: issue of Term will be resolved via "fast removal" procedure we might suggets to invent Julf Helsingius: Current arrangement is temporary in any case

- Suggestion - maybe outgoing or former Chair (one to two terms) would be a good candidate -- understands how the system works but has more time.
- Suggestion: poll of choices provided plus an additional field to write in responses.
- Any additional questions or possible answers to add to the poll?
- Suggestion -- if there is a quick mechanism for replacement, perhaps term is less important to focus on.
- Suggestion - Make the leadership team of the Council the default for serving as rep. Leave it to them to decide which one serves and which one stands in as alternate.

Chat excerpt:
Julf Helsingius: I like "anyone in the leadership team"
Maxim Alzoba: I think that scheduling conflicts usually happen at moments of high load, like right prior to Fin Plan discussions deadline e.t.c Julf Helsingius: "anyone in the leadership team" avoids us having to come up with new procedures Maxim Alzoba: @Julf, do you think we might add " with approval of GNSO Chair, and if not possible for natural reasions - by GNSO Council) ?
Julf Helsingius: Sure!

- Add as one option in the poll -- SSC recommends to use GNSO leadership as a pool for EC Admin reps. The leadership team decides among themselves who is rep, alternate, etc.
Lori Schulman: agree with Maxim. SSC nominates Lori Schulman: not chooses

4. Schedule of upcoming calls
- Suggestion to keep Wednesday at 14:00 UTC.

5. AOB
ACTION ITEM: Ask James about RDS Review Team.

=== CHAT ===
Michelle DeSmyter: Welcome to the GNSO Standing Selection Committee meeting on Wednesday 31 May at 14.00 UTC

Michelle DeSmyter: Agenda wiki page: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_5yPwAw&d=DwIFaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=W1CaeaEVVNTsVWeYKYGX-qGJ-TVXZzkiGOuYIQvLLKk&s=SsBz0mjAAidzytoONvHX3SoIhOKYxp6IsMzahNrF324&e=

Michelle DeSmyter: HI there Maxim!!

Michelle DeSmyter: Yes

Maxim Alzoba: quality issues?

Maxim Alzoba: good

Maxim Alzoba: I have a suggestion for page 2:Term and Renewal  - that the person is still affiliated with GNSO Council or at least with GNSO

Emily Barabas: Great. I will add to the notes and we can discuss when we get to that agenda item.

Maxim Alzoba: Please add to my suggestion (afiliated/supported by) , so in case where the person was approved by the GNSO Council and formally have no current affiliation, the Council can still use the services of the person

Maxim Alzoba: and the ending - or at least affiliatedwith GNSO

Julf Helsingius: Not sure of how "affiliated with GNSO" is defined/interpreted

Maxim Alzoba: My thinking was to show that the person still have some degree of connection with GNSO

James Bladel: Thanks!  Connecting audio.....

Maxim Alzoba: for example - member of NCSG, RrSG e.t.c

Maxim Alzoba: Hello James

Lori Schulman: Hi Folks.  I should be on more regularly now that INTA Annual Meeting is over.

Maxim Alzoba: Hi Lori

Osvaldo Novoa: Hello all, sorry I am a bit late

Julf Helsingius: I was going to ask the same

Emily Barabas: :)

Emily Barabas: Thanks James

Maxim Alzoba: Could we suggest that ICANN provides remote connection (private) for remote participants?

Maxim Alzoba: for EC meetings

Maxim Alzoba: since travel is not suggested

Julf Helsingius: remote connection?

Maxim Alzoba: I mean if there is a f2f EC Adm. meeting - ans someone is not there

Maxim Alzoba: during the ICANN meeting

Julf Helsingius: Ok, thanks for the clarification

Julf Helsingius: You can never be sure about a cat....

Susan Kawaguchi: especially this cat

Renata Aquino: hi

Maxim Alzoba: I think we might mention that we thin that those procedures are to be developed (not saying how and by whom)

James Bladel: +1 Maxim

Maxim Alzoba: *think (sorry for typos ... sitting in uncommon place)

Julf Helsingius: James: would it be too much workload if we simply had the GNSO chair perform this function?

Lori Schulman: I think that first test will be budget review

Renata Aquino: thanks

Emily Barabas: Thanks for joining, James

Maxim Alzoba: my question for James: it is not just time consumption, but also scheduling conflicts (with GNSO Council activities), could we ask James if he is sure that there is not going to be an overlap (so during the ICANN meeting ,ICANN always provides EC Adm with the non-conflicting slots, so Chair can be there)

Maxim Alzoba: *about the burden of being GNSO EC rep.

Lori Schulman: Thanks, I heard James supporting the narrow task of identifying candidates but I agree about sending notes of some issues that we have considered that may be out of scope for this group but in scope for another group

Lori Schulman: Maxim's point about time overlaps is a good one

Maxim Alzoba: if such slots can not be granted ... then standby Rep should be in place

Julf Helsingius: james pointed out that scheduling is done by doodle

Lori Schulman: Excellent point Maxim.

Lori Schulman: and there are still conflicts

Maxim Alzoba: be back in a minute

Maxim Alzoba: back

Lori Schulman: is Heather the alternate?

Julf Helsingius: I pretty much asked that

Maxim Alzoba: I suggest we need voices of all members - so we could discuss the list, but will need a poll (preferrably choices and - "other answer" with suggestion in the text field)

Maxim Alzoba: *the current list of questions in PDF

Emily Barabas: Staff can certainly set up a poll if the group would like to do that

Julf Helsingius: I support keeping things simple

Emily Barabas: @Lori, I'm not sure if there is an official standing alternate, but I will find out.

Lori Schulman: Sorry Julf, my recall is failing me today and I apologize for repeating the question

Julf Helsingius: Lori: no prob, it wasn't entirely clear

Lori Schulman: I think that finding out if there is an "official" alternate would be helpful so we understand what is acutally happening

Maxim Alzoba: issue of Term will be resolved via "fast removal" procedure we might suggets to invent

Julf Helsingius: Current arrangement is temporary in any case

Julf Helsingius: I like "anyone in the leadership team"

Maxim Alzoba: I think that scheduling conflicts usually happen at moments of high load, like right prior to Fin Plan discussions deadline e.t.c

Julf Helsingius: "anyone in the leadership team" avoids us having to come up with new procedures

Maxim Alzoba: @Julf, du you think we might add " with approval of GNSO Chair, and if not possible for natural reasions - by GNSO Council) ?

Maxim Alzoba: *do

Julf Helsingius: Sure!

Maxim Alzoba: I am not sure "SSC selects GNSO leaders" is correct ... I thought is was more like "recommends to use GNSO leadership as an pool for EC ADM reps"

Lori Schulman: agree with Maxim. SSC nominates

Lori Schulman: not chooses

Maxim Alzoba: Thanks all, see you next time

Lori Schulman: how do we handle members who are nominated to other teams?

Lori Schulman: thanks

Maxim Alzoba: @Lori, I think they usually step down for a moment

Julf Helsingius: Thank you all!

===

--
You received this message because you are subscribed to the Google Groups "2017 RySG Executive Committee" group.
To unsubscribe from this group and stop receiving emails from it, send an email to [email-masked].
To post to this group, send email to [email-masked].
To view this discussion on the web visit https://urldefense.proofpoint.com/v2/url?u=https-3A__groups.google.com_d_msgid_rysg-2Dexecutive-2Dcommittee_BY1PR10MB04549046725C2B03B87D7FF0A3F10-2540BY1PR10MB0454.namprd10.prod.outlook.com&d=DwIFaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=W1CaeaEVVNTsVWeYKYGX-qGJ-TVXZzkiGOuYIQvLLKk&s=Af05_hbkP-c_1LDWJdMqBjUCTMztnHJrggakCz4ti60&e= .
For more options, visit https://urldefense.proofpoint.com/v2/url?u=https-3A__groups.google.com_d_optout&d=DwIFaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=W1CaeaEVVNTsVWeYKYGX-qGJ-TVXZzkiGOuYIQvLLKk&s=ur-sPqKXj9R7lvw26WxMlsFDJ8I-tnjwW6h-J3Z7lx4&e= .