July 2024 - GNSO-SubProPendingRecs-ST

Draft Supplemental Recommendations to Rec. 24
by Steve Chan 02 Aug '24

02 Aug '24

Dear Small Team Plus Members, Towards the end of the Small Team Plus’ last meeting, there was a suggestion from Jeff to revise the non-adopted String Similarity Evaluation recommendations. Staff collaborated with Jeff to do just that, which also includes a brief review of the text by Paul. We have created a “redline” document, where new text is bolded and text to be deleted is struck-through and in red. This is the formatting we used to develop the rest of the Supplemental Recommendations and hopefully enhances readability. In addition, we have tried to identify the themes discussed by this group that seem appropriate to capture as Implementation Guidance, which you will see below Supplemental Recommendation 24.5. We hope that this working draft is an accurate reflection and culmination of the progress that this team has made through its various working drafts and discussions over the last few weeks. https://docs.google.com/document/d/1nkan5WJ4l_s9Kfm41kLYydxU04CuHwWoK5fwHmX… (and attached as a Word doc) Best, Steve Steven Chan  VP, Policy Development Support & GNSO Relations Internet Corporation for Assigned Names and Numbers (ICANN) 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Email: steve.chan(a)icann.org<mailto:steve.chan@icann.org> Skype: steve.chan55 Mobile: +1.310.339.4410 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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Notes & action items SubPro Pending Recommendations Small Team Plus meeting on 13 May at 14:00 UTC
by Julie Hedlund 02 Aug '24

02 Aug '24

Dear All, Please find below the brief summary notes and action items below from the SubPro Pending Recommendations Small Team Plus meeting on 13 May 2024. Please refer to the Zoom room audio recording and transcript for details. Best regards, Julie, Steve & Marika SubPro Small Team Plus Meeting on 13 May 2024 Notes & Action Items HOMEWORK: Small Team Plus members to take the strawperson back to their groups and provide comments in the text, if any, for discussion at the meeting on 28 May at 1400 UTC. See: https://docs.google.com/document/d/19AckdQ_GkPaqCkwcfWdnu8eSKK4YliRjYuP2iVB…. Notes: Proposed Agenda: 1. Welcome & SOIs * No updated SOIs. 2. Background on Topic 24 – how we got here * Paul: This is the Singulars and Plurals topic. The community and Small Team agreed on it. Council was poised to adopt but IRT staff suggest a proposal for how to address Board concerns so Council sent it back to us. * Anne: Do we have Caucus members on this call? * Paul: I don’t see them (Alan or Becky). 3. Review & Discussion of the Strawperson at: https://docs.google.com/document/d/19AckdQ_GkPaqCkwcfWdnu8eSKK4YliRjYuP2iVB… * Paul: When we have reviewed the question will be do we like this better than what we had before? If so, we should bring it back to our groups to discuss at our next meeting in two weeks (28 May). * Justine: Does this meet the Board’s concerns? * Steve (staff): Our understanding is that the Caucus has reviewed and agreed. * Paul: (reading the document). Discussion: * Anne/Jeff: Not sure what “community member” means – or “community” as it’s used throughout. * Paul: There are some ambiguities here. * Jeff: ICANN doesn’t want to be on the hook to determine what is a singular/plural so wait for someone else to point it out. ICANN could just check the 20 most used languages. * Paul: Seems like a shifting of the burden to comply. * Chris: In an application – say for .cup/.cups someone could raise a concern and it would go into a contention set. Not sure we care why ICANN doesn’t want to make a determination. Something to be said to allow community experts to make an objection. * Paul: Has precedence with trademarks. * Karen: Some in consistencies in the process: Time period – no less than 3 calendar months but if found to be confusingly similar – what is to stop two parties from going into a contention set within that 3 months of the string objection period. Does an objection prevent it from going into a contention set? The language is confusing. * Paul: If ICANN agrees they go into a contention set. * Jeff: (Question for Lars) The burden of establishing a singular/plural is less than filing an objection but the result is the same: contention set. am still struggling a little to understand what the significance of a word like "bank" which means "bench" in English. So if someone applies for .bänke (which means benches), would that be held up because of .bank. In English .bank and .bänke would not be singular and plural, but in German they are. * Susan: The singular and plural have to be in the same language (per a presentation from Lars). This is one of the reasons the Board is reluctant to deal with this – this type of complication. There could be an objection brought at the end of the objection period. * Steve (staff): The grounds for an objection mechanism are harder – the strawperson is different: not an objection but a notification. * Paul: Little worried on gaming. * Chris: If we said the Board had to look at every application in every language – ICANN said that’s an extraordinary burden. It makes sense they would think so. * Paul: It is clear the Board will not adopt our Supplemental Recommendation. This is something rather than nothing. * Jeff: Look at the intention of the SubPro PDP WG. Need to examine this proposal. * Chris: The only thing that is changing from our original recommendation is that singulars and plurals are not allowed if someone objects. * Jeff: It is different because there are no exceptions for brands. * Anne: About gaming: If someone does file a protest and the application has to be withdrawn is that gaming? Agree with Jeff on the brand exception. * Jeff: We aren’t going to know. If anyone sends a letter ICANN has to check. * Chris: It doesn’t matter who can object or why. The outcome is the same as our recommendation. * Susan: It is ICANN crown-sourcing this but the outcome is the same. * Anne: On gaming: If you file it can’t be withdrawn. * Jeff: If you * Paul: Question – do we want to explore this with our groups and get it into shape or just go back to Council and reject it? * Jeff: Would need to know from the Board Caucus/ICANN org if the would allow a brand exception. 4. Next Steps HOMEWORK: Small Team Plus members to take the strawperson back to their groups and provide comments in the text, if any, for discussion at the meeting on 28 May at 1400 UTC. See: https://docs.google.com/document/d/19AckdQ_GkPaqCkwcfWdnu8eSKK4YliRjYuP2iVB…. 5. AOB: None.

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Small Team Plus - Next Meeting
by Steve Chan 31 Jul '24

31 Jul '24

Dear Small Team Plus, The Council has decided that based on the ongoing discussions of this group, they do not anticipate voting on the Supplemental Recommendations during their 8 August meeting. However, the intention remains to provide the Council with a stable set of Supplemental Recommendations to be discussed during that meeting and if possible, take action on them as soon as possible. What does this mean for this team? Good news! We have one more meeting to try and gain agreement on that stable set of Supplemental Recommendations. Expect to see an invitation for a meeting on Monday, 5 August 2024 at 14:00 UTC, otherwise known as the same place, same time. Paul, as lead of this team, is planning to follow up on this message prior to our meeting with an attempt to distill where we are and what remains for us to resolve. Best, Steve Steven Chan  VP, Policy Development Support & GNSO Relations Internet Corporation for Assigned Names and Numbers (ICANN) 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Email: steve.chan(a)icann.org<mailto:steve.chan@icann.org> Skype: steve.chan55 Mobile: +1.310.339.4410 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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Updated Supplemental Recommendation Language for Topic 24
by Steve Chan 29 Jul '24

29 Jul '24

Dear Small Team Members, Staff was tasked with considering the dialogue that took place during the 29 July call and to propose a revised version of the Supplemental Recommendations. We have created an updated Google document in the process since things were quickly getting a little messy in the previous version: https://docs.google.com/document/d/13VIPAxR5OYAzgTvSiaWCBTzYT0siLC2mpt-1Tm3… (and attached as Word) The document includes redlines against the latest working document reviewed by the small team during its 29 July call. I will note, it is a very challenging read in that format! There is however a clean version directly below and good news, the proposed changes have made the Supplemental Recommendations far more concise (and hopefully clearer as well). Some of the changes include: * Integrating the various clarifications/corrections for accuracy from Justine. * Swapping out “consumers” for “end users” as it relates to minimizing potential confusion. Becky had mentioned “ordinary users” and perhaps that is preferable? * Biggest change - simplifying the structure of Supplemental Recommendations 24.3 and 24.5 so that they flow better and remove redundant content. As suggested during the call, 24.3 concentrates on the identification of singular/plurals and 24.5 concentrates on the exception procedure. Best, Steve Steven Chan  VP, Policy Development Support & GNSO Relations Internet Corporation for Assigned Names and Numbers (ICANN) 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Email: steve.chan(a)icann.org<mailto:steve.chan@icann.org> Skype: steve.chan55 Mobile: +1.310.339.4410 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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Post Call | SubPro Pending Recommendations Small Team Plus | Monday, 29 July 2024
by Terri Agnew 29 Jul '24

29 Jul '24

Dear all, Please find attendance and the zoom recording link at the small team wiki page, 2024 Meetings tab (link below) for the SubPro Pending Recommendations Small Team Plus call held on Monday, 29 July 2024 at 14:00 UTC. Small Team Wiki: https://community.icann.org/x/bwKfE Thank you! Kind regards, Terri Policy Team Supporting the GNSO

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SubPro Small Team Plus | Monday, 15 July 2024
by Steve Chan 29 Jul '24

29 Jul '24

Dear Small Team Plus Members, Please see the proposed agenda for the upcoming call on Monday, 15 July at 1400 UTC: 1. Welcome & SOIs 2. Continue review of Jeff and Susan’s Strawman on Initial/Extended Evaluation Mechanism -https://docs.google.com/document/d/1H1YWCl1Nt1HV4RWESOvI5h7RBXVnXJSfzdbjpzmWFx8/edit?pli=1 [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1H1YWCl1Nt1HV…> (and attached as PDF) 3. AOB Note that in respect of agenda item 2, there are a small handful of redlines to incorporate preliminary agreements from the previous call, some made by Small Team Plus members directly and some by staff. Best, Steve Steven Chan  VP, Policy Development Support & GNSO Relations Internet Corporation for Assigned Names and Numbers (ICANN) 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Email: steve.chan(a)icann.org<mailto:steve.chan@icann.org> Skype: steve.chan55 Mobile: +1.310.339.4410 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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**Starting in 15 minutes | Meeting Invitation | SubPro Small Team Plus | Monday, 29 July 2024
by Terri Agnew 29 Jul '24

29 Jul '24

**Starting in 15 minutes APOLOGIES: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the SubPro Pending Recommendations Small Team Plus call taking place on Monday, 29 July 2024 at 14:00 UTC for 60 minutes. Please click the link below to join the webinar: https://icann.zoom.us/j/91555564642?pwd=QnlKeXhycVVJdklMUHJTTjlsdnhRQT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/91555564642?pwd=QnlKeXhy…> Passcode: 4^NT$6A9$. * To check your time zone: https://tinyurl.com/5n97s92v * Wiki space: https://community.icann.org/x/bwKfE One tap mobile : US: +13126266799,,91555564642#,,,,*6982547835# or +13017158592,,91555564642#,,,,*6982547835# Webinar ID: 915 5556 4642 Passcode: 6982547835 International numbers available: https://icann.zoom.us/u/abKXhMNgh<https://urldefense.com/v3/__https:/icann.zoom.us/u/abKXhMNgh__;!!PtGJab4!-O…> APOLOGIES: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology. Members, SMEs, & Alternates * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Zoom Chat drop-down: Please select “ Everyone” when posting to the chat for all to see your chat and so it’s captured in the recording. * If you are unable to attend a call, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology ONLY for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Please have any observers contact gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to complete the sign-up process and join the mailing list. Thank you. Kind regards, Julie

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Document shared with you: "Draft Supplemental Recommendations to Rec. 24"
by Anne ICANN (via Google Docs) 26 Jul '24

26 Jul '24

I've shared an item with you: Draft Supplemental Recommendations to Rec. 24 https://docs.google.com/document/d/1nkan5WJ4l_s9Kfm41kLYydxU04CuHwWoK5fwHmX… It's not an attachment -- it's stored online. To open this item, just click the link above. a couple of brief edits. Thank you, Anne

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REMINDER | Meeting Invitation | SubPro Small Team Plus | Monday, 29 July 2024
by Devan Reed 26 Jul '24

26 Jul '24

APOLOGIES: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the SubPro Pending Recommendations Small Team Plus call taking place on Monday, 29 July 2024 at 14:00 UTC for 60 minutes. Please click the link below to join the webinar: https://icann.zoom.us/j/91555564642?pwd=QnlKeXhycVVJdklMUHJTTjlsdnhRQT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/91555564642?pwd=QnlKeXhy…> Passcode: 4^NT$6A9$. * To check your time zone: https://tinyurl.com/5n97s92v * Wiki space: https://community.icann.org/x/bwKfE One tap mobile : US: +13126266799,,91555564642#,,,,*6982547835# or +13017158592,,91555564642#,,,,*6982547835# Webinar ID: 915 5556 4642 Passcode: 6982547835 International numbers available: https://icann.zoom.us/u/abKXhMNgh<https://urldefense.com/v3/__https:/icann.zoom.us/u/abKXhMNgh__;!!PtGJab4!-O…> APOLOGIES: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology. Members, SMEs, & Alternates * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Zoom Chat drop-down: Please select “ Everyone” when posting to the chat for all to see your chat and so it’s captured in the recording. * If you are unable to attend a call, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology ONLY for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Please have any observers contact gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to complete the sign-up process and join the mailing list. Thank you. Kind regards, Julie

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Concerning Jeff's suggesting to amend Rec 24.3 language
by Ajith Francis 23 Jul '24

23 Jul '24

Dear all, Thank you very much for the call yesterday on Singulars and Plurals, I believe we're moving forward. Given the paucity of time, I think Jeff's suggestion to consider amending the original Rec 24.3 to reflect the discussions in the group is good and worth pursuing. Also, speaking just for myself, I would be okay if we needed to squeeze in a call this week. Looking forward to the next steps. Best, Ajith

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