I'm ok with either Byron or Lars versions as long as the 6.2 section edits are included.
6.2 decision-making by email by adding the following line:
In the exceptional circumstance where there are one or more vacancies in the Members, the decision-making of the CSC shall be limited to and not go beyond the approval of the CSC’s monthly report.

Thanks
Elaine
On Wed, Sep 25, 2019 at 3:08 AM Lars-Johan Liman <liman@netnod.se> wrote:
Byron, All,

Late to the table, but only because of time zone differences.

I like your text, but ... as i always get myself lost in details ... is
there a need to address the preceding paragraph in 6.1.2?

      "For a decision to be taken it must be approved by at least 3
      Members present ..."

The number "3" doesn't mix well with "... one OR MORE vacancies ...".

I suggest amending your suggestion in 5.2 to read:

        "In the exceptional circumstance where there are one or more
        vacancies in the Members, the CSC meeting shall be quorate if
        all appointed Members are present. In these circumstances the
        3/4 majority rule in 6.1.2 is set aside and all decisions must
        be unanimous."

(Please find better words! I'm neither a lawyer nor a native English
speaker. ;-) )

... or, is this automatically taken care of by other words in the
existing text? Happy to stand corrected here.

                                Cheers,
                                  /Liman


byron.holland@cira.ca:
> Dear colleagues,
> As you will recall, I committed to drafting some suggested text for
> our internal procedure to capture our discussion with respect to the
> need to ensure the basic business of the CSC could continue in the
> event one or more seats of the four (4) members are vacant.
> After looking at the procedures again: I suggest that we amend section
> 5.2 ( the quorum) rule to:

> A CSC meeting shall be quorate if the 4 (four) Members are present at
> the meeting. In the exceptional circumstance where there are one or
> more vacancies in the Members, the CSC meeting shall be quorate if all
> appointed Members are present. The notes will state if the meeting was
> quorate, or, if only quorate for a part of the meeting, state which
> items of business were discussed when quorate. This internal rule will
> be reviewed in conjunction with the first review of the CSC charter.
> In addition, and to capture the limitation in the power to take
> decisions, I also suggest to amend section 6.1 ( decision-making at
> meetings) and 6.2 decision-making by email by adding the following
> line:
> In the exceptional circumstance where there are one or more vacancies
> in the Members, the decision-making of the CSC shall be limited to and
> not go beyond the approval of the CSC’s monthly report.
> For your reference I have include a redline version of the Internal procedure.
> If there are no objections by the other members by 28 September 23.59
> UTC, I will consider the proposed changes adopted,

> Kind regards,
> Byron
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