Thanks everyone for the input and the fine tuning. I concur as well. Byron -----Original Message----- From: Lars-Johan Liman <liman@netnod.se> Sent: Wednesday, September 25, 2019 4:23 PM To: Elaine Pruis <elainepruis@gmail.com> Cc: Byron Holland <byron.holland@cira.ca>; ICANN-CSC@icann.org Subject: [EXT] Re: [ICANN-CSC] CSC Quorate Rule Amendment Yes, there I too support Byron's text fully! Cheers, /Liman elainepruis@gmail.com:
I'm ok with either Byron or Lars versions as long as the 6.2 section edits are included.
*6.2 decision-making by email by adding the following line:In the exceptional circumstance where there are one or more vacancies in the Members, the decision-making of the CSC shall be limited to and not go beyond the approval of the CSC’s monthly report.*
Thanks Elaine On Wed, Sep 25, 2019 at 3:08 AM Lars-Johan Liman <liman@netnod.se> wrote:
Byron, All,
Late to the table, but only because of time zone differences.
I like your text, but ... as i always get myself lost in details ... is there a need to address the preceding paragraph in 6.1.2?
"For a decision to be taken it must be approved by at least 3 Members present ..."
The number "3" doesn't mix well with "... one OR MORE vacancies ...".
I suggest amending your suggestion in 5.2 to read:
"In the exceptional circumstance where there are one or more vacancies in the Members, the CSC meeting shall be quorate if all appointed Members are present. In these circumstances the 3/4 majority rule in 6.1.2 is set aside and all decisions must be unanimous."
(Please find better words! I'm neither a lawyer nor a native English speaker. ;-) )
... or, is this automatically taken care of by other words in the existing text? Happy to stand corrected here.
Cheers, /Liman
byron.holland@cira.ca:
Dear colleagues, As you will recall, I committed to drafting some suggested text for our internal procedure to capture our discussion with respect to the need to ensure the basic business of the CSC could continue in the event one or more seats of the four (4) members are vacant. After looking at the procedures again: I suggest that we amend section 5.2 ( the quorum) rule to:
A CSC meeting shall be quorate if the 4 (four) Members are present at the meeting. In the exceptional circumstance where there are one or more vacancies in the Members, the CSC meeting shall be quorate if all appointed Members are present. The notes will state if the meeting was quorate, or, if only quorate for a part of the meeting, state which items of business were discussed when quorate. This internal rule will be reviewed in conjunction with the first review of the CSC charter. In addition, and to capture the limitation in the power to take decisions, I also suggest to amend section 6.1 ( decision-making at meetings) and 6.2 decision-making by email by adding the following line: In the exceptional circumstance where there are one or more vacancies in the Members, the decision-making of the CSC shall be limited to and not go beyond the approval of the CSC’s monthly report. For your reference I have include a redline version of the Internal procedure. If there are no objections by the other members by 28 September 23.59 UTC, I will consider the proposed changes adopted,
Kind regards, Byron
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