Colleagues:

Refer to this message as the framework for our discussion of meetings.

Also refer to Russ’s “Timeline Discussion” document, as meetings need to be coordinated with our deadlines and expectations of milestones.

3 types of meetings:

-        Face to face (F2F)

-        Conference calls

-        Email List traffic

Proposal:

1.      Rely on list traffic remainder of July & August: fix 1 call for end of August

- charter and call for proposals should be finalized via email and list

2.      Decision: Next f2f: Istanbul IGF or ICANN LA? or Both?    or in connection with any IETF meeting?

F2F - Istanbul IGF Sept X - to publicize and promote work of the CG

CG could make a presentation to a plenary session

Or, F2F in ICANN meeting in LA

Or, F2F in September (IGF) and October (ICANN)

3.      Conf calls November, December, January, February: set calls in advance for at least every 4 weeks also beyond Feb 15

4.      Receipt of proposals by beginning of March 2015?

F2F in Dallas, TX near or during IETF 92, Mar 22-27

Or, F2F in APNIC 39 in Japan 24 Feb - 6 March 2015

5.      Conf call in April

6.      F2F in May 2015 at a location TBA

7.      Conf calls in June, July

8. Reminders + action lists for every call/meeting