Hi Narelle,
The documents will be projected in the virtual meeting room: https://icann.adobeconnect.com/coordinationgroup/. There will be a one-way video feed from the room in London only (remote participants will not appear on the screen).
Coordination Group Members will need to join the bridge to be able to interact with Coordination Group Members in London. You may use your landline, mobile phone or Skype to dial into the bridge. 
To avoid echo, please make sure to mute your computer speakers as live audio from the meeting is being broadcast from the virtual meeting room. 
If you plan to use Skype to join the bridge, see attached instructions on how to mute the virtual meeting room.
Thanks, 
Best regards
Alice 
From: Narelle Clark <narelle.clark@accan.org.au>
Date: Wednesday, July 16, 2014 10:30 AM
To: Alice Jansen <alice.jansen@icann.org>
Cc: "internal-cg@icann.org" <internal-cg@icann.org>
Subject: RE: London Meeting - Program & Remote Participation

Alice

(others FYI)

I note the system only includes a telephone number.  Does this mean there is no video and no document sharing?

 

Ie just plain old telephony?

 

This is in parallel with the community access to Adobe Connect, I take it. Therefore I will need to run that in parallel.

 

 

 

Narelle

[who is reading everything else, just following up an old question]

 

From: internal-cg-bounces@icann.org [mailto:internal-cg-bounces@icann.org] On Behalf Of Alice Jansen
Sent: Wednesday, 9 July 2014 7:55 AM
To: internal-cg@icann.org
Subject: [Internal-cg] London Meeting - Program & Remote Participation

 

Dear Coordination Group Members,

 

As we prepare for your first gathering in London on 17-18 July, please find below information on remote participation and a suggested program for your consideration. May we also remind individuals who require travel support to attend the meeting to please contact cgtravel@icann.org as soon as possible. Delays in providing your information will not guarantee travel support. 

 

Remote Participation 

Should you not be in a position to attend the meeting in person, please find below audio information on how to be connected to the room. By joining the bridge, you will be able to interact directly with the room.

Please make sure to not share and/or communicate the bridge details as its use is intended for Coordination Group Members only. 

The global multistakeholder community will be able to follow your exchanges through the virtual meeting room:  https://icann.adobeconnect.com/coordinationgroup/. Coordination Group Members participating remotely in the meeting should join the adobe connect room to view any material (if any) being displayed in the meeting room. 

Please note that we will have interpreting services at the meeting. Links to the respective languages are available below: 

Suggested program

Wednesday, 16 July

All day arrivals at the Hilton London Metropole Hotel.

Depending on your arrival time, please join us at the Library (located in hotel lobby) for an informal cocktail reception at 19:00-20:30.

 

Thursday, 17 July

07:00-09:00: Breakfast at the Fiamma Restaurant in hotel lobby.

09:00-17:00/18:00 – Coordination Group Meeting. The end time of the session will be at the group's discretion. The session will take place in the Viscount room (venue map is available here).

18:30 – Shuttle leaves hotel for dinner location.

19:00-21:00 – Dinner at Galvin’s Restaurant in Park Lane Hilton Hotel 

21:00 – Shuttle returns to hotel.

 

Friday, 18 July

07:00-09:00: Breakfast at the Fiamma Restaurant in hotel lobby.

09:00-17:00/18:00 – Coordination Group Meeting. The end time of the session will be at the group's discretion. The session will take place in the Viscount room (venue map is available here).

19:00-21:00 – Dinner at Minako restaurant on 23rd floor

 

Saturday, 19 July

All day departures.

 

Meeting agenda

The first gathering will be an opportunity for the Coordination Group to define and finalize working methods and modes of operation, among other things. The meeting agenda items will be at the Coordination Group's discretion.

 

We invite you to contact us off-list for any specific questions you may have and look forward to seeing you in London next week.

Thank you,

Best regards -

ICANN staff