On 29 aug 2014, at 03:59, Narelle Clark <narelle.clark@accan.org.au> wrote:

Too easy. :-)

This is pretty much exactly what we've been doing, as you say.

Perhaps one of us should pop this description onto the dropbox also as a piece of process description.

Done! Patrik

Narelle

...

-----Original Message----- From: internal-cg-bounces@icann.org [mailto:internal-cg- bounces@icann.org] On Behalf Of Patrik Fältström Sent: Wednesday, 27 August 2014 10:32 PM To: ICG Subject: [Internal-cg] Document naming strategy

Hi,

I have watched the naming convention people have been using of their documents.

I suggest the following, which I think is very close to what has been in use:

During development of a document:

The person responsible for the document do now and then create new (clean) versions, and those have the name:

Example: Whatever-Issue-v3.doc

Format: <topic>-<subtopic (if needed)>-v<N>.<type>

If people comment they can do one of two things:

a. Add initials to the filename and save as new file:

Example: Whatever-Issue-v3-paf.doc

Format: <topic>-<subtopic (if needed)>-v<N>-<initials>.<type>

Or:

Example: Whatever-Issue-v3-paf-ac.doc

Format: <topic>-<subtopic (if needed)>-v<N>-<initials>.<type>

b. Add things in the document with change markings on, save as same name

The document edited can be either the main one (latest version) or later version with initials.

Discussions on calls for example, or "last call", is on a document of a certain version (without the suffixes):

Example: Whatever-Issue-v3.doc

The final, approved, document is named without version number:

Example: Whatever-Issue.doc

Format: <topic>-<subtopic (if needed)>.<type>

It is the person being responsible for the document that should create new versions when needed.

We will ask the secretariat to (help the document manager, which is an ICG member) to keep track of versions of document, and rename if needed.

Patrik Fältström