I am completely with Keith on this one. I was tempted to ask that along with affiliations and nationalities we record 'usual time zone in UTC offset'. Mine is UTC+10. Keith's is UTC+12. And this upcoming meeting is a very achievable 10pm-12 for me. Can we please stagger the times to ensure we get Keith's input occasionally? Best regards Narelle -- Narelle Clark Director of Operations - Deputy CEO Australian Communications Consumer Action Network Suite 402 Level 4, 55 Mountain St Ultimo NSW 2007 Ph: 02 9288 4000 Direct: 02 9288 4007 Fax: 02 9288 4019 TTY: 02 9281 5322 Keith Davidson <keith@internetnz.net.nz> wrote: The apparently democratic process of us all selecting favourable times via Doodle means that those of us in unusual time zones are constantly facing very awkward times for these meetings. For example, every formal meeting of this group has been at a difficult time here in New Zealand. The London face to face meeting was from 9pm through to 5am both days, and subsequent teleconference calls have all been after midnight in the small hours of the morning for me. As we settle into an agreed pattern of future calls, I would ask that we review this. What I do for a group I chair, with diverse geography and time zones, is to agree to have each meeting +8 hours variant to the previous meeting, e.g. meeting 1 at 06:00, meeting 2 at 14:00 and meeting 3 at 22:00. This gives everyone in the group 2 reasonable time slots and 1 unreasonable time slot in the round of 3 meetings. I also have a process whereby we will never make a binding decision at any 1 meeting, to allow everyone the chance to miss one out of every 3 meetings but never miss on contributing to the final decision. I have found the above to be the least imperfect system to allow inclusion and fuller participation. Our current process (especially when the doodle poll is skewed to exlude hours that are not so appropriate in the Americas and Europe / Africa) is more imperfect. What do others think about sharing the burden of awkward times for future meetings? Cheers Keith On 23/08/2014 6:34 p.m., Patrik Fältström wrote:

All,

The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.

We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.

Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.

I will ask Secretariat to execute accordingly.

Patrik

On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:

...

Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv

Thanks, Alissa

On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:

...

Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv

The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.

Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?

Thanks, Alissa

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