Versions and naming of documents
All, I see in Dropbox that we have for many documents a good naming structure for the documents themselves, but when we later finally agree on a document, we seem to not be clear enough what version of the document is really the final. This is something ultimately our secretarial will take care of on our web site where "final" versions of the documents should be available, but until then, I encourage people to name documents with -FINAL in the name. Such as: topicarea-FINAL.doc topicarea-FINAL.pdf Patrik
Good point .. Thanks Patrik .. Noted .. Kind Regards --Manal -----Original Message----- From: internal-cg-bounces@icann.org [mailto:internal-cg-bounces@icann.org] On Behalf Of Patrik F?ltstr?m Sent: Thursday, October 02, 2014 11:17 AM To: Coordination Group Subject: [Internal-cg] Versions and naming of documents All, I see in Dropbox that we have for many documents a good naming structure for the documents themselves, but when we later finally agree on a document, we seem to not be clear enough what version of the document is really the final. This is something ultimately our secretarial will take care of on our web site where "final" versions of the documents should be available, but until then, I encourage people to name documents with -FINAL in the name. Such as: topicarea-FINAL.doc topicarea-FINAL.pdf Patrik
I like it. Thanks. Kuo Wu Patrik Fältström <paf@frobbit.se> 於 2014/10/2 17:17 寫道：
All,
I see in Dropbox that we have for many documents a good naming structure for the documents themselves, but when we later finally agree on a document, we seem to not be clear enough what version of the document is really the final.
This is something ultimately our secretarial will take care of on our web site where "final" versions of the documents should be available, but until then, I encourage people to name documents with -FINAL in the name.
Such as:
topicarea-FINAL.doc topicarea-FINAL.pdf
Patrik
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Dear Manal, Dear All,I fully agree with manal . Today I wanted to see which are the final documents on Charter, RFP, ICG Secretariat Support,Workplan /Timeline ,Guideline on Consensus Building,I could not find in dropbox any track to those docs. I asked Patrik, the desginer of Dropbox, he did not reply to me by now. May I ask Alissa, or Patrik to guide us Regards Kavouss 2014-10-02 14:33 GMT+02:00 Wu Kuo-Wei <kuoweiwu@gmail.com>:
I like it. Thanks.
Kuo Wu
Patrik Fältström <paf@frobbit.se> 於 2014/10/2 17:17 寫道：
All,
I see in Dropbox that we have for many documents a good naming structure for the documents themselves, but when we later finally agree on a document, we seem to not be clear enough what version of the document is really the final.
This is something ultimately our secretarial will take care of on our web site where "final" versions of the documents should be available, but until then, I encourage people to name documents with -FINAL in the name.
Such as:
topicarea-FINAL.doc topicarea-FINAL.pdf
Patrik
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Dear Patrik, May I respectfully request you or any one else to provide me with final and definitive version of the following ICG docs.in word format Unfortunately I do not have the conversion software to convert PDF to word I need to use these versions in word format and be able to make some editing for future use ( using elements of these docs. for other purposes ) .These are : Chater RFP for comments Secretarait RFP Tineline Guideline for Decision Making Regards Kavouss 2014-10-02 21:06 GMT+02:00 Kavouss Arasteh <kavouss.arasteh@gmail.com>:
Dear Manal, Dear All,I fully agree with manal . Today I wanted to see which are the final documents on Charter, RFP, ICG Secretariat Support,Workplan /Timeline ,Guideline on Consensus Building,I could not find in dropbox any track to those docs. I asked Patrik, the desginer of Dropbox, he did not reply to me by now. May I ask Alissa, or Patrik to guide us Regards Kavouss
2014-10-02 14:33 GMT+02:00 Wu Kuo-Wei <kuoweiwu@gmail.com>:
I like it. Thanks.
Kuo Wu
Patrik Fältström <paf@frobbit.se> 於 2014/10/2 17:17 寫道：
All,
I see in Dropbox that we have for many documents a good naming structure for the documents themselves, but when we later finally agree on a document, we seem to not be clear enough what version of the document is really the final.
This is something ultimately our secretarial will take care of on our web site where "final" versions of the documents should be available, but until then, I encourage people to name documents with -FINAL in the name.
Such as:
topicarea-FINAL.doc topicarea-FINAL.pdf
Patrik
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Dear Kavouss, others, I have checked what versions of documents we have distributed. They can now be found in the "Distributed documents" in the Dropbox. As you can see, some distributed documents are only in PDF and some are draft versions. You and everyone else can always find the base documents in the respective folders for the documents, including the alternative formats (word format for example). I do though find it being very important that we keep the actual distributed versions separate so we know which ones they are. Patrik On 5 okt 2014, at 21:02, Kavouss Arasteh <kavouss.arasteh@gmail.com> wrote:
Dear Patrik, May I respectfully request you or any one else to provide me with final and definitive version of the following ICG docs.in word format Unfortunately I do not have the conversion software to convert PDF to word I need to use these versions in word format and be able to make some editing for future use ( using elements of these docs. for other purposes ) .These are : Chater RFP for comments Secretarait RFP Tineline Guideline for Decision Making Regards Kavouss
2014-10-02 21:06 GMT+02:00 Kavouss Arasteh <kavouss.arasteh@gmail.com>: Dear Manal, Dear All,I fully agree with manal . Today I wanted to see which are the final documents on Charter, RFP, ICG Secretariat Support,Workplan /Timeline ,Guideline on Consensus Building,I could not find in dropbox any track to those docs. I asked Patrik, the desginer of Dropbox, he did not reply to me by now. May I ask Alissa, or Patrik to guide us Regards Kavouss
2014-10-02 14:33 GMT+02:00 Wu Kuo-Wei <kuoweiwu@gmail.com>: I like it. Thanks.
Kuo Wu
Patrik Fältström <paf@frobbit.se> 於 2014/10/2 17:17 寫道：
All,
I see in Dropbox that we have for many documents a good naming structure for the documents themselves, but when we later finally agree on a document, we seem to not be clear enough what version of the document is really the final.
This is something ultimately our secretarial will take care of on our web site where "final" versions of the documents should be available, but until then, I encourage people to name documents with -FINAL in the name.
Such as:
topicarea-FINAL.doc topicarea-FINAL.pdf
Patrik
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participants (4)
-
Kavouss Arasteh -
Manal Ismail -
Patrik Fältström -
Wu Kuo-Wei