Dear members of the IOTF, Please see below the meeting notes and chat history from today's IOTF call. The presentation material, audio and AC room recordings are now posted at https://www.icann.org/stewardship-implementation under "Meetings & Work Sessions" section. The transcript will be made available within the next few days. *** Meeting Notes *** Implementation Oversight Task Force (ITOF) call #09 20 May 2016 @ 15:00 UTC Please note that this meeting is being recorded. To mute or Unmute, select *6 (Star-Six) If you would like to review the last call(s), the recordings and presentation materials are posted publicly here: https://www.icann.org/stewardship-implementation Agenda: 1. Opening Remarks 2. Implementation Items * RZERC charter * CSC request for appointment * PTI formation documents 3. AOB a. IANA IPR Timing 4. Closing Remarks Notes: Apology: Lise Fuhr Paul Kane Avri Doria Decisions: RZERC Charter * Title: Incorporate the edits to spell out RZERC * Composition: Incorporate edits to first sentence * Composition: Remove last added sentence, but take the edit of first sentence suggested by Seun (Comment [A5]) * Meeting: Incorporate the edits of "Meetings may take place with remote participation (using appropriate technology) or in-person. Email discussions do not constitute meetings." * Voting & Quorum: Incorporate Chuck's suggestion (Comment [A8]) * Voting & Quorum: Change the title of the section to "Decisions" * Voting & Quorum: Do not take the suggested edits by Eduard (Comment [A9]) * Records of Proceedings: Incorporate suggested language by Jonathan "Committee meetings shall be recorded wherever possible. Any minutes or other records prepared shall be posted as soon as possible following approval by the committee." * Conflict of Interest: Change "confirm adherence" to "identify potential conflicts of interest in their committee service." * Review: Incorporate the edit suggested by Seun (Comment [A14]) Action Items: * Update the RZERC term sheet based on the feedback and change the format into a charter (ICANN) * Share the CSC materials with CWG (ICANN) * Contact client committee about review timing for PTI formation document (ICANN) * Check with ICANN legal & finance regarding the evaluation of IANA IPR (ICANN) ***Chat History*** Yuko Green: Who may be #1037? Jonathan Robinson: I am live on audio. Jonathan Robinson: Hello all Yuko Green: Hello everybody, welcome to IOTF Call #9. We will get started shortly. Yuko Green: who may be # 8753? Greg Shatan: An interest does not necessarily imply a conflict of interest. If it did, ICANN couldn't function. James Gannon: Agree Greg Shatan: Agree that we should not take Seun's edit. matthew shears: if the appointment of membrs is up to internal processes then why specifiy 5 years Russ Housley: I can barely hear Jonathan Cheryl Langdon-Orr (CLO): Yup keep the erspective here Cheryl Langdon-Orr (CLO): agree Cheryl Langdon-Orr (CLO): and the GNSO Guidelines for WG Guidelines has a set of agreed definitions of Consensus we could reference Greg Shatan: I won't die in a ditch over this. Cheryl Langdon-Orr (CLO): yup James Gannon: If it has a meeting over VOIP is that not a meeting? Support removing it matthew shears: why even specify just say electronically or face to face. Greg Shatan: "internet based discussions" is a very vague term. Alissa Cooper: agree matthew James Gannon: Agree with matt Greg Shatan: Let's remember this is only a term sheet.... Cheryl Langdon-Orr (CLO): Excellent Jonethn! Alissa Cooper: is anyone really liable to confuse email for a meeting? James Gannon: Simplify Greg Shatan: That last sentence is rather silly. Cheryl Langdon-Orr (CLO): One wuld hope Not Alissa Jonathan Robinson: Meetings may take place with remote participation (using appropriate technology) or in-person. Email discussions do not consititue meetings. James Gannon: +1 Johantahn language Cheryl Langdon-Orr (CLO): Yep Alissa Cooper: looks good Greg Shatan: +1 to James's spelling of "Jonathan." Chuck Gomes: Well done Jonathan. James Gannon: Working 3 laptops and 2 meeting Greg, Im surprised I didint call him Jane =) James Gannon: Support Yuko Green: Cheryl, may i suggest you mute your audio? James Gannon: Too much detail and not in proposal Cheryl Langdon-Orr (CLO): I agree with Alan James Gannon: Title it decision making Cheryl Langdon-Orr (CLO): Faire enough point Greg Cheryl Langdon-Orr (CLO): and yes Decision Making works James Chuck Gomes: Concensus and voting don't match. Cheryl Langdon-Orr (CLO): YES TO Decisions and no Quorum in title Cheryl Langdon-Orr (CLO): lests KISS this Yes Alan James Gannon: Agree Russ Housley: Agree, that it too much granularity Cheryl Langdon-Orr (CLO): So true Russ James Gannon: As soon as possible following approval is pretty standard boilerplate, I suggest just leaving as normal Cheryl Langdon-Orr (CLO): YUP matthew shears: agree Cheryl Langdon-Orr (CLO): ONE WOULD THIK SO Chuck but that would be covered in just oopenly and transparently James Gannon: Yup that would work Greg Shatan: +1 Alan Greg Shatan: "other records" covers recordings, minutes, transcripts, courtroom artwork, etc. Cheryl Langdon-Orr (CLO): Any Munites prepared should be .. ... ... Cheryl Langdon-Orr (CLO): that was an edit to Jonethans language Jonathan Robinson: Committee meetings shall be recorded whereever possible. Any minutes or other records prepared shall be posted as soon as possible following approval by the committee. matthew shears: + 1 Cheryl Langdon-Orr (CLO): Perfect Jonathan Yuko Green: Thank you for typing that up, Jonathan Cheryl Langdon-Orr (CLO): fine Cheryl Langdon-Orr (CLO): doubt it adds anything but nit dying in a ditch either Russ Housley: Where will the final RZERC Charter be posted? Chuck Gomes: I understood that a charter would be created from the term sheet. Chuck Gomes: But I am okay just having a term sheet. Chuck Gomes: Should we call it RZERC Guidelines? matthew shears: it is a review committee - and it does have an important role - shouldn't it have a charter Greg Shatan: The AC/SOs are essentially "chartered" in the ICANN Bylaws, and then make their own rules. WGs are chartered and follow rules generally set for them. Alan Greenberg: I am happy to do whatever other want as long as it will not take a lot more of our time. Greg Shatan: Will it at least be written in complete sentences? matthew shears: + 1 Cheryl Langdon-Orr (CLO): Fine plan Trang Greg Shatan: Please use the word "Whereas" at least once, just to satisy my legalistic urges. Thank you. Cheryl Langdon-Orr (CLO): Gre !;-) Cheryl Langdon-Orr (CLO): GreG Trang Nguyen: @Greg: noted James Gannon: no objection here Chuck Gomes: I reviewed it and had no issues. Cheryl Langdon-Orr (CLO): yup fine to issue IMO James Gannon: I honestly havent had time to review yet was planning to over the weekend James Gannon: Day jobs and all that =) Cheryl Langdon-Orr (CLO): that makes sense Trang Russ Housley: I cannot hear anyone speaking right now James Gannon: Agree, I will note that from my design team persective I saw references to our C7.3 sections so happy from that sense Russ Housley: You are back .... Russ Housley: I think thet the RIRs proposal requires the IPR be transferred before the NTIA exits Russ Housley: @Greg: I think the timeline requires parallel review Greg Shatan: @Russ, agree and that is how we're proceeding. James Gannon: Hmm valutation of the assets needs to be done very carefully Russ Housley: The concept of a valuation is new to me. Cheryl Langdon-Orr (CLO): THAT IS MY UNDERSTANDING AS WELL James Gannon: Thi is not a normal business transcation Cheryl Langdon-Orr (CLO): TRUE Alissa Cooper: this seems like something icann could decide to do any time before the transfer James Gannon: Yes but in those cases its normal to value at 1$ or equivalent Cheryl Langdon-Orr (CLO): yes could be done Now Jonathan Robinson: I am not an expert on this. Suggest Trang checks with ICANN fincance / legal Chuck Gomes: Agree Jonathan. Greg Shatan: James -- that is price -- value is a different issue. Chuck Gomes: Thanks all. Productive meeting James Gannon: Thanks all James Gannon: Agree Greg btw Greg Shatan: It used to be a peppercorn rather than $1... James Gannon: lol Greg Shatan: Bye all! Cheryl Langdon-Orr (CLO): byr Trang Nguyen: Bye everyone. Thank you. matthew shears: as long as it does not inolve congressional approval Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green@icann.org <http://www.icann.org/> www.icann.org