September 2021 - IRT.RegDataPolicy

IRT meeting: 29 Sep 2021 cancel
by Dennis Chang 28 Sep '21

28 Sep '21

Dear IRT, Reviewing the agenda for 29 September 2021 meeting, I thought it would be better to cancel the meeting because there isn’t enough for a full IRT session. The concept of making the main policy language technology agnostic and using an addendum for the legacy WHOIS requirement is an important discussion and I believe it would serve us better to have one meeting to discuss all changes involved in this process. The IPT is in the process of reviewing other policies and procedures for IRT review. I will be following with IRT tasks for these soon. Let’s also discuss our plan for the ICANN72 session at our next meeting. -- Kind Regards, Dennis S. Chang GDD Programs Director Phone: +1 213 293 7889 Sykpe: dennisSchang www.icann.org<http://www.icann.org> One World – One Internet

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Re: [IRT.RegDataPolicy] [Ext] RE: IRT Task 168 Review Non-exhaustivelist ofexamples of information/data/evidence that is not covered by theTDRP20210831
by Dennis Chang 27 Sep '21

27 Sep '21

Hi Sarah, I am interested to hear your concern of course. Let’s add this item as an AOB at the end of the meeting. Thanks Dennis Chang From: Sarah Wyld <swyld(a)tucows.com> Date: Wednesday, September 15, 2021 at 05:50 To: Dennis Chang <dennis.chang(a)icann.org>, "Dennis Chang via IRT.RegDataPolicy" <irt.regdatapolicy(a)icann.org> Subject: RE: [Ext] RE: [IRT.RegDataPolicy] IRT Task 168 Review Non-exhaustivelist ofexamples of information/data/evidence that is not covered by theTDRP20210831 Hi Dennis, Thanks for your thoughtful response. With this info in mind, I think we need to put Implementation Note E on the agenda for an upcoming meeting. The Note refers to “other data retention requirements and obligations within Registrar’s Registrar Accreditation Agreement” and that will raise questions about what other requirements exist, which will bring us back to the list you made. My concern is that I think the items on the list you provided ARE modified by the updated retention requirements. The Note suggests otherwise, so that needs to be addressed. Thanks very much, -- Sarah Wyld, CIPP/E Policy & Privacy Manager Pronouns: she/her swyld(a)tucows.com<mailto:swyld@tucows.com> +1.416 535 0123 Ext. 1392 [cid:image001.png@01D7A9FD.872D6C40] From: Dennis Chang<mailto:dennis.chang@icann.org> Sent: September 14, 2021 7:24 PM To: Sarah Wyld<mailto:swyld@tucows.com>; Dennis Chang via IRT.RegDataPolicy<mailto:irt.regdatapolicy@icann.org> Subject: Re: [Ext] RE: [IRT.RegDataPolicy] IRT Task 168 Review Non-exhaustivelist ofexamples of information/data/evidence that is not covered by theTDRP20210831 Hi Sarah and Team, Thanks indeed to the IRT for completing Section 13. It’s nice to mark the status green (or some other color name that looks like green to me; FYI, Sam redressed the Status Maps since I am color challenged) Thanks to the EPDP2 team as well for making the requirement clear for us to quickly get to an agreement. As for the Non-exhaustive list document, I agree that this list is out-of-scope for the Registration Data Policy and the IRT should not spend time discussing it as it covers non-registration data retention requirements. As a reminder, this document was created at the request of the IRT to identify examples of retention requirements that are not covered by the Registration Data Retention per the EPDP Phase 2 Priority 2 recommendation. It served its purpose so IRT can consider the task 168 complete. As for Sarah’s suggestion for “deleted entirely,” I want to make it clear that the IRT process is transparent and our meeting records are published. At our last meeting, I agreed not to post this document on the IRT wiki to support Sarah’s request so it will only be accessible to the IRT members. Please note that for the purpose of clarity, we do have our Implementation Note E.c tagged with [P2P2R21 [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1Sq9sLcR_DW0d…>] Thank you all for your continued support to the Registration Data Policy. Dennis Chang From: Sarah Wyld <swyld(a)tucows.com> Date: Wednesday, September 1, 2021 at 12:45 To: Dennis Chang <dennis.chang(a)icann.org>, "Dennis Chang via IRT.RegDataPolicy" <irt.regdatapolicy(a)icann.org> Subject: [Ext] RE: [IRT.RegDataPolicy] IRT Task 168 Review Non-exhaustive list ofexamples of information/data/evidence that is not covered by the TDRP20210831 Hi team, I am pleased that we finished the Data Retention section of the OneDoc today! I was OK not using meeting time to discuss the list of examples provided by Dennis/staff team only if that list is indeed not part of our Policy or published work output, which is what I understood during the call. In light of the fact that the Policy section on Data Retention is “clean” (we have now resolved the open comments/concerns), I don’t think there is any need or use for this list. The Policy language is itself clear. That said, I do have significant concerns and disagreements with the contents of the list. If it will be used for any purpose after today, including being made available to anyone who thinks it’s part of our policy or accepted work output, then we do need to spend some time with it. I would suggest instead that the list be deleted entirely at this point, as it is irrelevant. Thank you, -- Sarah Wyld, CIPP/E Policy & Privacy Manager Pronouns: she/her swyld(a)tucows.com<mailto:swyld@tucows.com> +1.416 535 0123 Ext. 1392 [cid:image001.png@01D7A984.F4952030] From: Dennis Chang via IRT.RegDataPolicy<mailto:irt.regdatapolicy@icann.org> Sent: August 25, 2021 1:40 PM To: Dennis Chang via IRT.RegDataPolicy<mailto:irt.regdatapolicy@icann.org> Subject: [IRT.RegDataPolicy] IRT Task 168 Review Non-exhaustive list ofexamples of information/data/evidence that is not covered by the TDRP20210831 Dear IRT, To support our discussion on the Retention Requirement, provided here are some examples for retention. 168 Review Non-exhaustive list of examples of information/data/evidence that is not covered by the TDRP [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1x_DC_X3acfMu…> 20210831 You are all welcomed to add to this list; let’s review together at our next meeting. -- Kind Regards, Dennis S. Chang GDD Programs Director Phone: +1 213 293 7889 Sykpe: dennisSchang www.icann.org<http://www.icann.org> One World – One Internet

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IRT Task 170 Review OneDoc section 3.1 RFC reference update for key requirement words 20211006
by Dennis Chang 22 Sep '21

22 Sep '21

Dear IRT, Please note that the RFC references to the key words has been updated to the latest. You’ll note that this improves the clarity and self-explanatory. 170 Review OneDoc section 3.1 RFC reference update for key requirement words<https://docs.google.com/document/d/1SVFkoI6RmrVVz--RrVLSOj1bmz1qLb7_JTuvt7A…> 20211006 I don’t plan on adding this to the IRT agenda but simply accept the change after the due date if there are no comments. Btw, we plan to update the RFC references in other documents as we find the opportunities. -- Kind Regards, Dennis S. Chang GDD Programs Director Phone: +1 213 293 7889 Sykpe: dennisSchang www.icann.org<http://www.icann.org> One World – One Internet

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IRT Task 169 Review OneDoc Addendum 1 regarding the Whois/43 and web-Whois requirement 20210928
by Dennis Chang 22 Sep '21

22 Sep '21

Dear IRT, Following our discussion last week, provided to you is a draft of the Addendum 1 for your review. 169 Review OneDoc Addendum 1 regarding the Whois/43 and web-Whois requirement<https://docs.google.com/document/d/1SVFkoI6RmrVVz--RrVLSOj1bmz1qLb7_JTuvt7A…> 20210928 You’ll note that notes on Section 10.1 has been completely removed with the addion of this addendum. We’ll go over it together next week as part of our agenda. -- Kind Regards, Dennis S. Chang GDD Programs Director Phone: +1 213 293 7889 Sykpe: dennisSchang www.icann.org<http://www.icann.org> One World – One Internet

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Post Call | Registration Data Policy IRT | Wednesday, 15 September 2021
by Andrea Glandon 15 Sep '21

15 Sep '21

Dear all, All recordings for the Registration Data Policy IRT call held on Wednesday, 15 September2021 at 17:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/SQA_Cg> (attendance included). These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/irt.regdatapolicy/> and the main wiki page<https://community.icann.org/x/hpaGBg>. Thank you. Kind regards, Andrea

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Re: [IRT.RegDataPolicy] [Ext] RE: IRT Task 168 Review Non-exhaustive list ofexamples of information/data/evidence that is not covered by the TDRP20210831
by Dennis Chang 15 Sep '21

15 Sep '21

Hi Sarah and Team, Thanks indeed to the IRT for completing Section 13. It’s nice to mark the status green (or some other color name that looks like green to me; FYI, Sam redressed the Status Maps since I am color challenged) Thanks to the EPDP2 team as well for making the requirement clear for us to quickly get to an agreement. As for the Non-exhaustive list document, I agree that this list is out-of-scope for the Registration Data Policy and the IRT should not spend time discussing it as it covers non-registration data retention requirements. As a reminder, this document was created at the request of the IRT to identify examples of retention requirements that are not covered by the Registration Data Retention per the EPDP Phase 2 Priority 2 recommendation. It served its purpose so IRT can consider the task 168 complete. As for Sarah’s suggestion for “deleted entirely,” I want to make it clear that the IRT process is transparent and our meeting records are published. At our last meeting, I agreed not to post this document on the IRT wiki to support Sarah’s request so it will only be accessible to the IRT members. Please note that for the purpose of clarity, we do have our Implementation Note E.c tagged with [P2P2R21<https://docs.google.com/document/d/1Sq9sLcR_DW0dEibGEg3segJyuXvVaQT_qMsP6Ef…>] Thank you all for your continued support to the Registration Data Policy. Dennis Chang From: Sarah Wyld <swyld(a)tucows.com> Date: Wednesday, September 1, 2021 at 12:45 To: Dennis Chang <dennis.chang(a)icann.org>, "Dennis Chang via IRT.RegDataPolicy" <irt.regdatapolicy(a)icann.org> Subject: [Ext] RE: [IRT.RegDataPolicy] IRT Task 168 Review Non-exhaustive list ofexamples of information/data/evidence that is not covered by the TDRP20210831 Hi team, I am pleased that we finished the Data Retention section of the OneDoc today! I was OK not using meeting time to discuss the list of examples provided by Dennis/staff team only if that list is indeed not part of our Policy or published work output, which is what I understood during the call. In light of the fact that the Policy section on Data Retention is “clean” (we have now resolved the open comments/concerns), I don’t think there is any need or use for this list. The Policy language is itself clear. That said, I do have significant concerns and disagreements with the contents of the list. If it will be used for any purpose after today, including being made available to anyone who thinks it’s part of our policy or accepted work output, then we do need to spend some time with it. I would suggest instead that the list be deleted entirely at this point, as it is irrelevant. Thank you, -- Sarah Wyld, CIPP/E Policy & Privacy Manager Pronouns: she/her swyld(a)tucows.com<mailto:swyld@tucows.com> +1.416 535 0123 Ext. 1392 [cid:image001.png@01D7A984.F4952030] From: Dennis Chang via IRT.RegDataPolicy<mailto:irt.regdatapolicy@icann.org> Sent: August 25, 2021 1:40 PM To: Dennis Chang via IRT.RegDataPolicy<mailto:irt.regdatapolicy@icann.org> Subject: [IRT.RegDataPolicy] IRT Task 168 Review Non-exhaustive list ofexamples of information/data/evidence that is not covered by the TDRP20210831 Dear IRT, To support our discussion on the Retention Requirement, provided here are some examples for retention. 168 Review Non-exhaustive list of examples of information/data/evidence that is not covered by the TDRP [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1x_DC_X3acfMu…> 20210831 You are all welcomed to add to this list; let’s review together at our next meeting. -- Kind Regards, Dennis S. Chang GDD Programs Director Phone: +1 213 293 7889 Sykpe: dennisSchang www.icann.org<http://www.icann.org> One World – One Internet

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IRT Task 168 Review Non-exhaustive list of examples of information/data/evidence that is not covered by the TDRP 20210831
by Dennis Chang 01 Sep '21

01 Sep '21

Dear IRT, To support our discussion on the Retention Requirement, provided here are some examples for retention. 168 Review Non-exhaustive list of examples of information/data/evidence that is not covered by the TDRP <https://docs.google.com/document/d/1x_DC_X3acfMuuwjiuCpxSihE_fR3Ok2KEZ3A2Dz…> 20210831 You are all welcomed to add to this list; let’s review together at our next meeting. -- Kind Regards, Dennis S. Chang GDD Programs Director Phone: +1 213 293 7889 Sykpe: dennisSchang www.icann.org<http://www.icann.org> One World – One Internet

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Post Call | Registration Data Policy IRT | Wednesday, 01 September 2021
by Andrea Glandon 01 Sep '21

01 Sep '21

Dear all, All recordings for the Registration Data Policy IRT call held on Wednesday, 01 September2021 at 17:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/h4D8CQ> (attendance included). These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/irt.regdatapolicy/> and the main wiki page<https://community.icann.org/x/hpaGBg>. Thank you. Kind regards, Andrea

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