[[-- Translated text (es -> en) --]] Dear Staff, Lilian's email was sent twice; according to our reading, the email in Spanish is being received in English. On other occasions, it arrives empty. This is happening very frequently. I try to notify them, but it keeps happening. This prevents those who are not fluent in English from participating. Is there any way the technical team can fix this problem? Thank you so much Alberto ________________________________ De: lilian ivette de luque bruges via lac-discuss-es <lac-discuss-es@icann.org> Enviado: Lunes, 04 de Mayo de 2026 15:31 Para: sylvia herlein <sylvia.herlein@gmail.com>; lac-discuss-en@icann.org <lac-discuss-es@icann.org> Asunto: [lac-discuss-es] Re: Proposal to Improve the Dynamics of Our Monthly Meetings Dear Silvia, thank you for your email, reading it carefully I find a lot razon. It is a good perspective to organize and restructure our meetings and the dynamics of the region. I totally agree with you, the working groups must now eliminate those that do not work and structure those that work or create new ones as small teams according to specific tasks or jobs and according to the processes and procedures of the region. The same, the monthly call give the opportunity for that Members from the region can interact with the board and each other and bring relevant issues to the forefront since we are all in different places, the monthly call must be the place of meeting and expression of our members. I also agree that reports should be sent to the mailing list, as this is a more widespread way to reach the ALS (Local Areas) and they don't take time away from the monthly calls, unless a very important or last-minute issue arises that needs to be addressed. Giving the region a voice will encourage active participation, as they will feel included, heard, and that their voice matters. This last point is an idea that the board should consider, as part of a broader effort to make the meeting more participatory and ensure the region feels valued. Best regards, Lilian Ivette De Luque Bruges Obtener Outlook para Android<https://aka.ms/AAb9ysg> ________________________________ From: sylvia herlein via lac-discuss-es <lac-discuss-es@icann.org> Sent: Thursday, April 30, 2026 5:28:48 PM To: lac-discuss-en@icann.org <lac-discuss-es@icann.org> Subject: [lac-discuss-es] Proposal to Improve the Dynamics of Our Monthly Meetings Dear regional members, I hope you are all doing well. I would like to share some reflections based on what I have observed in recent monthly meetings, not only under this new administration but also in previous ones. Currently, our meetings last one hour and a half, and most of that time is devoted to reports from the different regional representatives. These reports are certainly important, and we value the work carried out between meetings. However, I believe we should rethink the structure of these meetings and reduce the time dedicated to these updates. Monthly meetings should, above all, be a space for exchange for the entire community, especially for those members who do not hold positions. It is essential that they can communicate with the authorities present, bring forward new topics, request clarifications, and actively participate. In this regard, I found the initiative of sending reports in advance very positive, as was the case with EUNICC. Ideally, all regional representatives could do the same, preferably one or two days in advance. This would allow ALS members to read, analyze, and even discuss the reports within their organizations, arriving at the meeting with prepared questions or comments. In this way, meeting time could be used for interaction and dialogue rather than passive listening. Another point I would like to highlight is what usually happens in the “Any Other Business” section. When a member wishes to speak, as in the case of Olga Cavalli in the last meeting, we should not limit participation to a minimal and rushed time slot. On that occasion, she was given only one minute when the official meeting time had already ended. One minute is not enough to properly express an idea or to generate constructive exchange. In that specific case, Olga shared a brief announcement about an event, but if she had raised a question requiring a response or the participation of several attendees, this would not have been possible due to the lack of time. This situation clearly illustrates the need to adjust our current dynamics. I fully understand the importance of respecting time limits, as well as the excellent work carried out by interpreters. However, precisely for this reason, I believe we need to better organize our meetings to ensure that everyone can participate adequately and without being rushed. I would also like to highlight the proposal made by Alberto Soto, who identified the need to address a specific topic and requested that it be included in the meeting agenda in advance. I believe this practice could significantly strengthen ALS participation, as it would allow everyone to be informed beforehand about the topics to be discussed. In this same spirit, I believe it would be very valuable to dedicate at least part of the monthly meeting to enabling ALS members to interact with one another, exchange ideas, and discuss topics of common interest, rather than simply being listeners to reports presented by the representatives. It is a valuable opportunity that once a month we are all together and supported by interpreters, which allows us to communicate across languages. It is therefore essential to make the most of this space and ensure that everyone has the opportunity to speak if they wish. This would also help prevent relevant topics from being addressed in a rushed manner at the end of the meeting. When topics are known in advance, participants can come better prepared, leading to more meaningful and organized discussions. In summary, I believe it would be very beneficial to: * Reduce the time dedicated to reports during the meeting. * Share these reports in advance via the mailing list or publish them on the wiki. * Allocate more time during the meeting for dialogue, questions, and active participation. * Encourage the early submission of proposed agenda topics. Thank you very much for your time and attention. I hope the new administration will take these suggestions into consideration and work toward making our meetings a more participatory, inclusive, and enriching space for everyone. I remain available to continue this conversation. Kind regards, Sylvia ____________________ Sylvia Herlein Leite INTERNAUTA BRASIL +5511 9974474774