For your full advice and consent. Please see the questions asked. Your collective response is required. Kind regards, Carlton Samuels Lacralo Secretariat On Thu, Jan 29, 2009 at 1:18 PM, Heidi Ullrich <Staff@alac.icann.org> wrote:

Dear Carlton,

With just under one month to go before the start of the Summit, we would like to work with you to ensure the smooth operation of your GA. As a reminder, GA meetings will take place on Tuesday, 3 March between 9 a.m. and 13:00.

The purpose of this message is to:

- Outline the agenda items for your GA *(Deadline: 31 January)*

- Ask whether you would like any Staff Briefings during your GA to discuss regionally specific policy areas of interest

- Highlight relevant documents from your RALO's Organizing Documents

- Establish your document/translation needs for your GA *(Deadline for translation: 13 February)*

*AGENDA*

Could you please send us your draft GA agenda by *31 January*? Given that the Summit will provide considerable discussion on policy issues, we request that the GA agenda focus on organizational issues. However, the agenda is of course ultimately to be decided by you in conjunction with your ALS representatives.

*STAFF BRIEFINGS*

Are there any regionally specific policy issues that may be of interest to your ALS participants?

ALAC has requested that RALO chairs/secretariats consider holding a short briefing by ICANN Services Staff to discuss registrar/registry RAA non-compliance during their GA. Do you think this will be a topic your ALS representatives would like to have?

Are there any additional regionally specific policy issues that may be of interest to your ALS participants?

**At-Large staff are very keen to have the opportunity to speak with your ALS participants about how we can help them with engaging with At-Large activities to a greater degree. For example, what are their specific policy interests? What is their level of current capacity? What types of tools would they like to build their current capacity? Would you like to include such a discussion during your GA or during an informal session?

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*RELEVENT DOCUMENTS FROM YOUR ORGANIZING DOCUMENTS*

For your convenience, please find attached the links to the LACRALO organizing documents and current proposed amendments: https://st.icann.org/lacralo/index.cgi?ralo_organising_documents

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*DOCUMENTS/TRANSLATION NEEDS*

At-Large staff will prepare documents for your ALS representatives including the LACRALO Operating Principles, MOU between ICANN and LACRALO, and Rules of Procedures for Meetings.

We will need to be informed of any other *documents you will require by 13 February*.

Any documents (including GA agendas) that need to be *translated (EN, FR, ES) must be sent to us by 13 February*.

Please let us know if you have any questions on organizing your GA. We very much look forward to assisting you to ensure a very successful APRALO GA!

Regards,

Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White, Marie-Helene Bouchoms ICANN At-Large Staff email: *staff@atlarge.icann.org*