Dear Community Leaders:

Thank you for your feedback about the future meetings survey that we discussed on a Pre-ICANN69 SOAC Chairs’ call last month. We have incorporated all feedback received into an updated survey that we are sending to you now, along with a proposed timeline (below). We hope that the survey questions as well as the upcoming ICANN69 Board-community session on Monday 19 October will be helpful to your community group’s discussion of this important topic.

To ensure that the broader community can provide its feedback, we have created individual survey links for each SO and AC. Please share only the link that is specific to your SO or AC with your members. As I mentioned in my previous note to you about this topic, we will collect all responses that your members provide individually and will share those with you. We hope that providing you with this data will help facilitate further group discussion, so as to arrive at a single group response in accordance with the timeline proposed below.

PLEASE NOTE: For the At Large and GNSO community, we ask that the RALO, Stakeholder Group and Constituency leaders to send the survey links marked ALAC and GNSO to each of their groups. The survey specifically allows for a respondent to indicate the RALO, SG or Constituency that they belong to.

Finally, here is the suggested timeline, which we hope will give each community group time for discussion as well as allow for a consolidated report to be provided to the Board in January 2021:

• 12 October – survey sent out to community leaders (all SO, AC, RALO, Stakeholder Group & Constituency chairs)
• 19 October - ICANN69 Session: Board/Community Focus on ICANN Meetings
• 5 November (two weeks after ICANN69) – Deadline for individual responses (submitted via the specific link applicable to their group)
• 9 November - Results of individual responses (collected via specific link created for each group) shared with SO/AC Chairs, to assist with preparing a consolidated single response for their SO or AC
• 23 November - Deadline for SO/AC Chairs to finalize consolidated feedback responses for their respective groups
• 14 December – ICANN org to send draft report to SO/AC Chairs for feedback
• January 2021 – ICANN org to revise report based on SO/AC Chairs’ feedback
• January 2021 - Report submitted to the Board

Survey links:

ALAC: https://www.surveymonkey.com/r/icannmeetingsurvey_ALAC

ASO: https://www.surveymonkey.com/r/icannmeetingsurvey_ASO

CCNSO: https://www.surveymonkey.com/r/meetingstrategy_CCNSO

GAC: https://www.surveymonkey.com/r/icannmeetingsurvey_GAC

GNSO: https://www.surveymonkey.com/r/icannmeetingsurvey_GNSO

RSSAC: https://www.surveymonkey.com/r/icannmeetingsurvey_RSSAC

SSAC: https://www.surveymonkey.com/r/icannmeetingsurvey_SSAC

Thank you and best regards,

David

David A. Olive
Senior Vice President

Policy Development Support

Internet Corporation for Assigned Names and Numbers (ICANN)

Washington, D.C.