Dear All, We recently sent out an email to the global list and Secretariat list with a summary of the regional provisions governing the ALAC elections and a proposed timeline for the regional elections. This email is to provide you a detailed overview of the situation in NARALO and assist you with the organization of the elections. There will be one NARALO ALAC representative up for election this year as Gareth Shearman's term ends at the close of the Seoul meeting. With regards to the election process, the NARALO Operating Principles state that the start of nomination period shall be "on or before 1 July" and that the length of the nomination period shall be 30 days (Operating Principles 11). Additionally, the election date is to be "sufficiently in advance of ICANN's annual meeting" (OP 11). The Operating Principles also state that ALAC representatives may not serve more than two consecutive terms (OP 10). Detailed provisions for elections and voting during meetings can be found under: See: https://st.icann.org/naralo/index.cgi?ralo_organizing_documents Given the NARALO instruments' specific provisions governing the election process, and aware that the required nomination start date of 1 July has passed, it is suggested that the following election process shall be adopted: 1. Call for election: The regional Secretariat will make a call for election (no later than 15th August 2009) 2. Nomination Period: nominations shall be accepted for four weeks after the Secretariat calls for nominations (up to 12th September 2009) 3. Acceptance deadline: the nominees need to accept their nomination no later than seven days after the nomination period ends (19th September 2009) 4. Election deadline: The election shall begin no later than one week after the end of the acceptance deadline (26th September 2009) and end not later than two weeks later (10th October 2009). Therefore, votes would actually be cast between 26th September to 10th October 2009. We would suggest that the online voting system used previously in various regions at www.bigpulse.com <http://www.bigpulse.com> (and which is used for all ALAC votes including for ALS Applications). The staff would administer these votes through the system, in all cases allowing independent verification via a URL located on the BigPulse servers which would provide the results of votes held. You are of course free to adopt a different process. To facilitate this election, we ask the NARALO Secretariat to send us a note prior to 15 August 2009 specifying election procedures the region would like to adopt. Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White ICANN At-Large Staff email: staff@atlarge.icann.org